Village Board

Village of Grantsburg Village Board of Trustees Special Meeting Monday, October 30, 2023 The Board of Trustees for the Village of Grantsburg met on Monday, October 30, 2023, at 6:00 p.m. in the Village Board Room, 316 S. Brad Street, Grantsburg, Wisconsin. Present: President Terrance Kucera, Trustee Greg Peer, Trustee Diane Barton, Trustee Hank Java, Trustee Maurice DJ Henderson, Trustee Leo Janke, Trustee John McNally, Others: Police Chief Mitch Olson, DPW John Erickson, Deputy Clerk/Treasurer Allison Longhenry, Library Director Lynett Yoerg, Pool Manager Julie Fiedler, Sharon Johnson Call to Order President Kucera called the Special Village Board meeting to order at 6:00 p.m. Clerk/Treasurer Meyer conducted roll call. The pledge of allegiance was recited. State Trust Fund Loan Clerk/Treasurer Meyer explained the State Truste Fund process and presented the list of items to be funded by the loan. The loan will hopefully be received before year- end to replenish the cash balance that has been used to purchase most of the items on the list. Motion by President Kucera, second by Trustee McNally to approve the application for a State Trust Loan in the amount of $316,675.00 with a 10-year term and an interest rate of 6.75%. Motion passed unanimously. Motion by Trustee Java, second by Trustee Janke to approve Resolution #2023-12 Board of Commissioners of Public Lands - State Trust Fund Loan as presented. Motion passed unanimously. Pickleball project – cost of additional blacktopping Trustee Peer explained he had not obtained an estimate for the cost of additional blacktopping needed at the campground entrance north of the pickleball courts. This area will replace the campground parking that was removed with the project site preparation. Any further decisions were tabled until the November meeting. Administration Committee recommendation 1) purchase toolbox and traffic warning lighting for the 2023 Dodge water/sewer pickup. DPW Erickson explained his intent was to request the above items be included in the 2024 budget but that he received a call from the installers saying they would not have time in 2024 until mid-year. They indicated the installation could be done in November/December if that was a possibility. DPW Erickson also explained the 2010 pickup would be sold on WI Surplus and any money received would go to offset this cost. Motion by Trustee Peer, second by Trustee Henderson to approve the purchase and installation of a toolbox and traffic warning light system for the 2023 Dodge water/sewer pickup in 2023 at a cost of $7,131. Motion passed unanimously. 2024 Budget preparation C/T Meyer went through the draft 2024 budgets. President Kucera shared the Administration Committee recommendations for items to include or take out of the 2024 budgets. Extensive discussion took place regarding a splashpad GRO has been fundraising for to be installed next to the pool. The splashpad company estimates approximately 1,666,665 gallons of water could be required each season which equals $5,925 in water costs. There will also be 1  Special Village Board Meeting Monday, October 30, 2023 costs for installation of water and drain lines and site preparation. No estimates have been given for this yet. The Board removed several street projects and chose to leave something in the budget for splashpad water use but will revisit this in the spring. Motion by Trustee Java, second by Trustee Barton to approve the General Fund 2024 budget for publishing with $1,540,539 in revenues and $1,540,539 in expenditures. Motion passed unanimously. The draft 2024 budgets were presented for Water, Sewer, Storm Water and Capital Projects funds. C/T Meyer explained these budgets determine whether rate increases are needed in these funds. Water and Storm Water funds appear to be doing good, but the Sewer fund will need another rate increase sometime in 2024. Motion by Trustee Barton, second by Trustee Janke to approve the 2024 budgets for Water, Sewer, Storm Water and Capital Projects funds as presented, for publication. Motion passed unanimously. The Public Hearing for the 2024 Budgets was set for November 27, 2023, at 6:00 p.m. THE VILLAGE BOARD WILL CONVENE INTO CLOSED SESSION to consider an employment offer for the full-time Police Officer position, consider several wage adjustments, and discuss vacant Public Works crew position pursuant to Wis. Stats. 19.85 (1) (c) “Considering employment, promotion, compensation or performance evaluation data of any public employee over which the government body has jurisdiction or exercises responsibility.” Motion by Trustee Peer, second by Trustee Barton to convene into closed session. Motion passed unanimously. THE VILLAGE BOARD WILL RECONVENE INTO OPEN SESSION pursuant to Wis. Stats. 19.85 (2). Motion by Trustee Java, second by Trustee Barton to reconvene into open session at 8:25 p.m. Motion passed unanimously. Motion by Trustee Barton, second by Trustee Java to extend an offer of employment to Andrew Tyler for the full-time Police Officer position at the wage discussed and per the terms of his contract. Motion passed unanimously. Motion by Trustee Java, second by President Kucera to approve wage adjustments for Deputy Clerk/Treasurer Longhenry for her successful completion of Wisconsin’s Municipal Clerk Institute and Treasurer’s Completion Course and for Water/Sewer Operator Blakeslee for his added responsibilities as a certified Water & Sewer Operator. Motion passed unanimously. Adjournment The meeting was adjourned at 8:35 p.m. Sheila Meyer Clerk/Treasurer 2