City Council

Posted July 26th, 2021 at 2:30 pm VILLAGE OF GREEN OAKS VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, July 28, 2021 7:30 pm Village Hall Board Room 2020 O’Plaine Road AGENDA Pursuant to Public Act 101-0640 as well as the Disaster Proclamation and Executive Orders issued by Governor Pritzker, this meeting will be held in-person with limited capacity physical attendance. In accordance with the current Phase 4 Guidelines of the Restore Illinois Plan, physical attendance is limited to 20 persons. All seats are on a first come, first served basis. All persons physically attending the meeting will be required to wear an appropriate face covering through the duration of the meeting. All meeting participants shall observe CDC published guidelines for social distancing while attending the meeting. Those not willing or able to physically attend in-person may view this meeting remotely. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://global.gotomeeting.com/join/552154141 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (786) 535-3211 Access Code: 552-154-141 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+7865353211,,#552154141 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) • Minutes of the Committee of the Whole Meeting Held Wednesday, 6.16.21 at 7:30p.m. • Minutes of the Regular Board Meeting Held Wednesday, 6.23.21 at 7:30 p.m. • Minutes of the Combined TIF & Committee of the Whole Meeting Held Wednesday, 7.7.21 at 7:30 pm and Place on File  Agenda ~ Regular Board Meeting July 28, 2021 Page 2 7.0 Village President 7.1 Annual Payment to the Libertyville Fire Protection District for the Capital Depreciation on Ambulance Calls to the Green Oaks Senior Living (Spectrum) & Sheridan Facilities in the Amount Not to Exceed $15,815.16 (pg.13) 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Approve North Shore Sign Proposal Dated 6.17.21 for ONE (1) 13’ x 9” Tall Sign (TIF District Monument Signs) Dated June 17, 2021 in the Amount Not to Exceed $15,133 (pg.19) 8.2 Motion to Approve North Shore Sign Proposal Dated 7.6.21 for FIVE (5) Village Entry Signs in the Amount Not to Exceed $13,187.86 and Installation Not to Exceed $7,614.28 (pg.21) 8.3 Recommend Approval of an Ordinance Prohibiting Short-Term Rentals ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ (pg.96) 8.4 Motion to Approve Eubanks Environmental Invoice No. 071821 in the Amount Not to Exceed $1,801 For the Route 176 Buckthorn Removal and Supplemental Landscaping (pg.23) Building ~ Chairman Furlong 8.5 Motion to Accept and Approve an Intergovernmental Agreement Between Libertyville Township and the Village of Green Oaks Regarding the Installation of a Pedestrian Crossing Signage at St. Mary’s Road and Lexington Road (pg.25) 8.6 Motion to Accept and Approve Village Engineer RHMG Memo Dated June 16, 2021 Re: Proposal for Engineering Services for the St. Mary’s Road Crossing Improvements in the Amount Not to Exceed $7,800 (pg.28) Finance ~ Chairman Sellami ~ Absent 8.7 Motion to Accept and Approve July Bills for Payment in the Amount of $224,406.43 & Acknowledge Deposit Exhibits for June 2021 & July 2021 in the Amount of $180,627.84 (pg.32) 8.8 Motion to Accept and Approve the July 2021 TIF Fund Bills for Payment in the Amount of $13,983.28 (pg.39) 8.9 Motion to Approve the Treasurer’s Report for June 2021 and Place on File 8.10 Recommend Approval of the Village of Green Oaks Appropriation Ordinance for the Fiscal Year 2021-2022 (pg.41) ~See 11.0 Ordinances & Resolutions for Passage Item No. 11.2~ (pg.100) Public Affairs ~ Kevin Griffin 8.11 Recommend Acceptance and Approval of FastSigns Quote Dated 7.20.21 in the Amount Not to Exceed $155.29 for Cars & Coffee Sign (pg.55) 8.12 Motion to Approve ProFinish Proposal in the Amount Not to Exceed $875 for Village T-Shirts  Agenda ~ Regular Board Meeting July 28, 2021 Page 3 8.0 Committees: Continued Public Works ~ Chairman Wagener ~ Absent 8.13 Motion to Accept and Approve Hey and Associates, Inc. Invoice No. 00-2020-13489 in the Amount Not to Exceed $1,072.50 for Wetland Consulting (pg.57) 8.14 Recommend Approval of Resolution Re: TIF District Sanitary Sewer Lining Pay Request No. 1 (Final) and Final Balancing Change Order No. 1 and Make Payment to Insituform Technologies in the Amount Not to Exceed $101,102 (pg.58) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.3 ~ (pg.112) Street & Roads ~ Chairman Sugrue 8.15 Motion to Exercise Baker Road Options 8.16 Motion to Accept and Approve Village Engineer RHMG Letter Dated July 16, 2021 Re: Payment to Arthur J. Lootens and Sons, Inc. in the Amount Not to Exceed $3,882 for the Bradley Road Railroad Crossing-Additional Paving (pg.93) 8.17 Motion to Accept and Approve KBR Tree Service Proposal Dated July 21, 2021 in the Amount Not to Exceed $2700 for Tree Removal along Minard Lane and Parkhill Drive (pg.95) 9.0 Village Attorney 10.0 Village Administrator 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2021-O-10 & Resolutions ~ 2021-R-02 11.1 Motion to Approve an Ordinance Prohibiting Short-Term Rentals (pg.96) 11.2 Motion to Approve an Ordinance Making Appropriations for all Corporate Purposes For the Village of Green Oaks, Illinois for the Fiscal Year Commencing on the 1st day of May, 2021 and Ending on the 30th day of April, 2022. (pg.100) 11.3 Motion to Approve a Resolution Approving Change Order No. 1 for the TIF District Sanitary Sewer Lining Project Performed by Insituform Technologies (pg.112) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Next Meeting Date: 15.1 TIF Committee Meeting Wednesday, August 4th, 2021 @ 7:30 p.m. 15.2 Committee of the Whole Meeting Wednesday, August 4th, 2021 Immediately Following TIF Committee Meeting 15.3 TIF Working Group Meeting Wednesday, August 11th, 2021 @ 6:00 p.m. 15.4 Plan Commission Meeting Wednesday, August 11, 2021 @ 7:30 p.m. 15.5 Committee of the Whole Meeting Wednesday, August 18th, 2021 @ 7:30 p.m. 15.6 Regular Board Meeting Wednesday, August 25th, 2021 @ 7:30 p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.