City Council

Posted August 23rd, 2021 at 2:30 pm VILLAGE OF GREEN OAKS VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, August 25, 2021 7:30 pm Village Hall Board Room 2020 O’Plaine Road AGENDA Pursuant to Public Act 101-0640, the State of Illinois moving into phase 5 “Reopening’” as well as the pending Disaster Proclamation and Executive Orders issued by Governor Pritzker, this meeting will be held in-person, and physical attendance is limited to 20 persons. All seats are on a first come, first served basis. This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://global.gotomeeting.com/join/989337245 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3412 Access Code: 989-337-245 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+8722403412,,989337245# 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) • Minutes of the Committee of the Whole Meeting Held Wednesday, July 21, 2021 • Minutes of the Village Board of Trustees Public Hearing Held Wednesday, July 28, 2021 • Minutes of the Regular Board Meeting Held Wednesday, July 28, 2021 at 7:30 p.m. • Minutes of the Combined TIF Committee and the Committee of the Whole Meeting Held Wednesday, August 4, 2021 • Minutes of the Village Board of Trustees Special Regular Board Meeting Held Wednesday, August 4, 2021, and Place on File 7.0 Village President  Agenda ~ Regular Board Meeting August 25, 2021 Page 2 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Accept and Approve North Shore Sign Proposal Dated 8.16.21 for (5) Five Custom, Single-Sided, Hanging Village Entry Signs with Large Wood Post Structure in the Amount Not Exceed $13,570 (pg.16) 8.2 Recommend Acceptance and Approval of an Ordinance Approving a 2021 Update to the 2009 Village Comprehensive Plan (pg.89) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ 8.3 Motion to Accept and Approve Lake County Forest Preserve District Email Memo Dated August 16, 2021 Awarding V3 Companies to Perform Buckthorn Removal Along Bike Path Adjacent to Route 176 in the Amount Not to Exceed $4,698 (Green Oaks 50% Share of the Total Project Cost of $9,396) (pg.61) Building ~ Chairman Furlong Finance ~ Chairman Sellami 8.4 Motion to Accept and Approve August Bills for Payment in the Amount of $158,683.53 & Acknowledge Deposit Exhibits for July 2021 & August 2021 in the Amount of $374,978.63 (pg.64) 8.5 Motion to Accept and Approve the August 2021 TIF Fund Bills for Payment in the Amount of $119,325.32 (pg.72) 8.6 Motion to Approve the Treasurer’s Report for July 2021 and Place on File Public Affairs ~ Kevin Griffin 8.7 Motion to Approve GLMV Chamber of Commerce Annual Membership Invoice Dated 8.1.21 in the Amount Not to Exceed $1,650 (pg.74) 8.8 Motion to Approve LRS Quote Dated August 17, 2021 in the Amount Not to Exceed $200 for (1) One Port a Potti to be stationed at the Cars & Coffee Event to be Held Sunday, September 12th, 2021 (pg.75) Public Works ~ Chairman Wagener 8.9 Motion to Approve Hey and Associates, Inc. Invoice No.00-2020-13489 in the Amount Not to Exceed $1,072.50 for Wetland Consulting and Invoice No.19-0028-13655 in the Amount Not to Exceed $1,827.68 for Invasive Species Control (pg.76) 8.10 Recommend Approval of an Ordinance Establishing Special Service Area 13 (pg.91) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.2 ~  Agenda ~ Regular Board Meeting August 25, 2021 Page 3 8.0 Committees: Continued Street & Roads ~ Chairman Sugrue 8.11 Continue Discussion at September TIF & COW Meetings – Motion to Accept & Approve Village Engineer RHMG Letter of Recommendation Dated 8.13.21 Made Payable to Peter Baker and Sons, Co. in the Amount Not Exceed 6,008.81 for Gravel Shoulder Along Bradley Road 8.12 Motion to Approve the 2021 Road Improvement Program Contract A ~ Pay Request No. 1 Made Payable to Peter Baker & Sons, Co. in the Amount Not to Exceed $138,175.06 (pg.78) 8.13 Recommend Approval of a Resolution Approving Change Order No. 1 in the Amount Not to Exceed $175,000 Made Payable to Peter Baker & Sons, Co. (pg.103) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.3 ~ 8.14 Motion to Approve Village Engineer RHMG Letter of Recommendation Dated 8.13.21 for the 2021 Road Improvement Program Contract B ~ Pay Request No. 1 Made Payable to Schroeder Asphalt Services in the Amount Not to Exceed $109,604.07 (pg.84) 9.0 Village Attorney 9.1 Legal Update 10.0 Village Administrator 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2021-O-12 & Resolutions ~ 2021-R-03 11.1 Motion to Approve an Ordinance Approving a 2021 Update to the 2009 Village Comprehensive Plan (pg.89) 11.2 Motion to Approve an Ordinance Establishing and Creating Green Oaks Special Service Area Number Thirteen (pg.91) 11.3 Motion to Approve a Resolution Approving the 2021 Road Improvement Program Contract A ~ Change Order No. 1 (pg.103) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Next Meeting Dates: 15.1 TIF Committee Meeting Wednesday, September 1st, 2021 @ 7:30 p.m. 15.2 Committee of the Whole Meeting Wednesday, September 1st, 2021 Immediately Following TIF Committee Meeting 15.3 TIF Working Group Meeting Wednesday, September 8th, 2021 @ 6:00 p.m. 15.4 Plan Commission Meeting Wednesday, September 8th, 2021 @ 7:30 p.m. 15.5 Committee of the Whole Meeting Wednesday, September 15th, 2021 @ 7:30 p.m. 15.6 Regular Board Meeting Wednesday, September 22nd, 2021 @ 7:30 p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.