City Council

Posted October 18th, 2021 at 2:30 pm VILLAGE OF GREEN OAKS VILLAGE BOARD OF TRUSTEES COMMITTEE OF THE WHOLE MEETING Wednesday, October 20th, 2021 7:30 p.m. Village Hall Board Room 2020 O’Plaine Road AGENDA Appropriate face coverings are required for physical attendance. This meeting is also available virtually by clicking on the link below. 1.0 Call to Order 2.0 Roll Call 3.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at this time for Those Individuals Who Would like the Opportunity to Address the Village Board. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://global.gotomeeting.com/join/832625813 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3212 Access Code: 832-625-813 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+18722403212,,#832625813 4.0 Village President 4.1 Review Minutes of the Committee of the Whole Meeting Held September 15, 2021 (pg.) 4.2 Recommend an Ordinance Imposing a Municipal Cannabis Retailers’ Occupation Tax for the Village of Green Oaks, Lake County, Illinois (pg.) 4.3 Update: TIF JRB Meeting Held Wednesday, October 13, 2021 @ 3pm (pg.) 4.3a Update: TIF Comptroller Report Submission (pg.) 4.4 Update: TIF Working Group Meeting Held Wednesday, October 13, 2021 Immedately Following TIF JRB Meeting 4.4a Update: Spectrum Sewer Billing~ LCPW IGA Sewer Agreement ~ Amend Village’s Current Sewer/Water Ordinance to Incorporate New Billing Parameters 4.4b Update on Truck City 4.4c Update: U-Haul Located at 14045 Rockland Road in Libertyville (pg.) 4.4d Update: Inland Property/Gas Station (pg.) 4.4e Update: Route 176 Streetscape Program/Buckthorn Clearing 4.0 Village President ~ Continued  Agenda ~ Committee of the Whole Meeting October 20, 2021 Page 2 4.5 Update: Patriot Path Phase II Design Phase (pg.) 4.6 Update: 14450 Buckley Road (pg.) 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky ~ Absent 5.1 Monument Signs ~ Baker Road/Village-Wide 5.2 Recommend Acceptance and Approval of Village Engineer Recommendation Letter Dated 10.18.21 Re: 27715 N. Bradley Temporary Construction Sign Request for Lot 17 Lucky Lake Subdivision (pg.) Building ~ Chairman Furlong 5.3 Update: Website Finance ~ Chairman Sellami Public Affairs ~ Chairman Griffin Public Works ~ Chairman Wagener 5.4 Recommend Acceptance and Approval of Village Engineer Letter Dated 10.18.21 Re: Drainage Survey for Cranbrook Road (pg.) 5.5 Clarke Status Update for September 2021 (pg.) 5.6 Recommend Acceptance and Approval of Village Engineer Letter Dated 10.18.21 Re: Pay Request No.1 From Campanella for the Wickham Court Watermain Project in the Amount Not to Exceed $70,012.83 (pg.) 5.7 Recommend Acceptance and Approval of Village Engineer Letter Dated 10.18.21 Re: Pay Request No.1 (Final) Payable to Canyon Contracting for the Lexington Road Flaired End Section Replacement in the Amount Not to Exceed $5,948 (pg.) Street & Roads ~ Chairman Sugrue 5.8 Update: Village Wide Road Improvement Project 5.9 Recommend Approval of JM Irrigation LLC Invoice Dated 9.15.21 for Repair Work Performed During 2021 Road Improvement Project in the Amount Not to Exceed $228.10 (pg.) 5.10 Recommend Approval for Reimbursement to Resident Joe McGrath at 1979 Red Fox Ln in Green Oaks for Materials Purchased on 10.1.21 to Repair Damaged Mailbox During 2021 Road Improvement Project in the Amount Not to Exceed $59.14 (pg.) 5.11 Recommend Approval of RHMG Engineer’s Recommendation for Payment Letter Dated October 15, 2021 for Final Pay Request No.4 to Peter Baker and Sons, Co. in the Amount Not to Exceed $202,838.23 (pg.) 5.12 Recommend Approval of RHMG Engineer’s Recommendation for Payment Letter Dated 10.18.21 for Pay Request No.2 to Peter Baker and Sons, Co. in the Amount Not to Exceed $720,032.32 for 2021 Road Improvement Program Contract A (pg.) 5.13 Recommend Approval of RHMG Engineer’s Recommendation for Payment Letter Dated 10.18.21 for Pay Request No.2 to Schroeder Asphalt Services in the Amount Not to Exceed $243,449.06 for 2021 Road Improvement Program Contract B (pg.) Street & Roads ~ Chairman Sugrue ~ Continued  Agenda ~ Committee of the Whole Meeting October 20, 2021 Page 3 5.14 Additional No Parking Signage on Lexington Road in Accordance with Ordinance (pg.) 5.15 Recommend Approval of Village Engineer Letter Dated 10.18.21 Re: Atkinson Rd Timber Bridge Replacement in the Change Order No.1 for Canadian Pacific Railroad Shoring Requirements in the Amount Not to Exceed $208,499 (pg.) 5.16 Update: Baker Road Contract Documents/Performance Bonds (pg.) 6.0 Village Engineer 6.1 Status Report for October 2021 (pg.) 7.0 Village Administrator 7.1 GLMV Veteran’s Coat Drive Now until November 16th Drop Off at Green Oaks Village Hall From 9:00 a.m. until 2 p.m. 7.2 Lake County Sheriff Drug Take Back Saturday, October 23, 2021 Green Oaks Village Hall From 10:00 a.m. until 2 p.m. 7.3 Annual Green Oaks Holiday Gathering to be Held on Wednesday, December 8th, 2021 6:oo p.m. at Primo Italian Resturant in Gurnee 7.4 Update: St. Mary’s Road RRFB Rapid Rectangler Flasing Beacon 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2021-O-015 & Resolutions ~ 2021-R-04 9.0 Old Business 10.0 New Business 11.0 Unfinished Business 11.1 Lake County Public Works IGA Sewer Agreement 11.2 Possible Sewer Extension/Rockland Road 12.0 Next Meeting Date: 12.1 Regular Board Meeting Wednesday, October 27, 2021 @ 7:30p.m. 12.2 Combined TIF Committee and Committee of the Whole Meeting Wednesday, November 3, 2021 @ 7:30 p.m. 12.3 TIF Working Group Meeting Wednesday, November 10, 2021 6:00 p.m. 12.4 Plan Commission Meeting Wednesday, November 10, 2021 @ 7:30 p.m. 12.5 Notice Committee of the Whole Meeting Cancelled for Wednesday, November 17, 2021 12.6 Regular Board Meeting Wednesday, November 17, 2021 @ 7:30p.m. 12.7 Notice Regular Board Meeting Cancelled Wednesday, November 24, 2021 13.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.