City Council

Posted July 25th, 2022 at 7:30 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, July 27, 2022 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/266880861 To Join this Meeting by using your Smartphone, please dial the following Number Followed by the Access Code: United States: +1 (786) 535-3211 ● Access Code: 266-880-861 For Supported Devices, Tap a “Once-Touch” Number below to join instantly: tel:+17865353211,,#266880861 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) ● Minutes of the Committee of the Whole Meeting Held Wednesday, June 15, 2022 ● Minutes of the Regular Board Meeting Held Wednesday, June 22, 2022 7.0 Village President 7.1 Updates: Condolence Letters sent to Highland Park Mayor, Nancy Rotering and the Nozicka Family of Green Oaks 7.2 Motion to Accept and Approve The Deigan Group Environmental (pg.9) Managers/Consultants Proposal for Phase 1 Environmental Site Assessment Located at 13846 Leola Drive in Green Oaks in the Amount Not to Exceed $2,100 7.3 Motion to Accept and Approve The Deigan Group Environmental Managers/Consultants Terms and Conditions for Phase 1 Environmental Site Assessment Located at 13846 Leola Drive in Green Oaks (pg.15) 7.4 Motion to Approve Ben Metzler of Clarke Dietz as Village Consulting Engineer Effective July 27, 2022 until April 30, 2023 Agenda ~ Regular Board Meeting July 27, 2022 Page 2 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Accept and Approve the Plan Commission’s Favorable Recommendation For the Northern Illinois Food Bank Wall Identification Sign, Located at 13950 Business Center Drive, Lake Forest (Green Oaks), Illinois. (pg.20) 8.2 Motion to Accept and Approve HMG’s Recommendation Letter Dated July 12, 2022 Pay Request No. 3 to Encap, Inc. in the Amount Not to Exceed $26,672.82 for the Route 176 Buckthorn Clearing Project (pg.22) 8.3 Motion to Approve Developer Special Sign Permit for Gas N Wash Building ~ Chairman Furlong 8.4 Update: Lexington Road Traffic Study Evaluation Finance ~ Chairman Sellami 8.5 Motion to Accept and Approve July 2022 Bills for Payment in the Amount of $131,110.13 & Acknowledge Deposit Exhibits for June 2022 & July 2022 in the Amount of $323,872.78 (pg.25) 8.6 Motion to Accept and Approve the July 2022 TIF Fund Bills for Payment in the Amount of $98,181.42 (pg.32) 8.7 Motion to Approve the Treasurer’s Report for June 2022 and Place on File Public Affairs ~ Chairman Griffin ~ Absent 8.8 Motion to Approve Reimbursement to Marshall Sims in the Amount Not to Exceed $1,133.36 for Materials Purchased Necessary for the Eagle Scout Project Located at Lake Kathryn in Green Oaks (pg.34) 8.9 Motion to Approve Pro Finish Invoice No. 4365 Dated July 19, 2022 in the Amount Not to Exceed $691.69 for Plan Commission and Board Member Green Oaks Shirts (pg.43) Public Works ~ Chairman Wagener 8.10 Motion to Accept and Approve HMG Recommendation Letter Dated July 7, 2022 Re: 2020 Drainage Improvements Project - Pay Request No.3 (Final) Make Payable to Lima Excavating Contractors in the Amount Not to Exceed $12,608.86 (pg.44) 8.11 Motion to Accept and Approve Clark Dietz Recommendation Letter Dated July 18, 2022 Authorizing Canyon Contracting to Preform Various Storm Sewer Projects in the Amount Not to Exceed $14,850 (pg.47) 8.12 Motion to Accept and Approve Clark Dietz Proposal Letter Dated July 5, 2022 Re: 2022 WMB Project/Crescent Knoll Storm Sewer Replacement in the Amount Not to Exceed $18,750 (pg.50) 8.13 Motion to Approve Hey & Associates Invoice No.19-0028-15071 Dated July 12, 2002 in the Amount Not to Exceed $1,662.50 for Vegetation Management (pg.52) Agenda ~ Regular Board Meeting July 27, 2022 Page 3 Street & Roads ~ Chairman Sugrue 8.14 Motion to Accept and Approve Clark Dietz Proposal Dated July 5, 2022 Re: Engineering Services for the FY 22-23 Crack Sealing and Pavement Rejuvenator Programs in the Amount Not to Exceed $18,170 (pg.55) 8.15 Motion to Accept and Approve HMG Recommendation Letter Dated July 14, 2022 Re: FY 22-23 Green Oaks Road Improvement Project Award Contract Bid Peter Baker & Sons, Inc. in the Amount Not to Exceed $869,778.00 (pg.57) 8.16 Recommend Approval of a Resolution for Improvement under the Illinois Code for the FY 22-23 Road Improvement Program (MFT Funding) in the Amount of $357,000 ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ (pg.60) 9.0 Village Attorney 10.0 Village Administrator 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2022-O-011 & Resolutions ~ 2022-R-05 11.1 Motion Approve a Resolution for Improvement under the Illinois Code for the FY 22-23 Road Improvement Program (MFT Funding) in the Amount of $357,000 (pg.60) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Next Meeting Dates: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Aug. 3, 2022 @ 7:30 p.m. ● TIF Working Group Meeting for Wednesday, August 10, 2022 6:00 p.m. ● Plan Commission Meeting for Wednesday, August 10, 2022 @ 7:30 p.m. ● Committee of the Whole Meeting for Wednesday, August 17, 2022 @ 7:30 p.m. ● Regular Board Meeting Wednesday, August 24, 2022 @ 7:30p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.