City Council

Posted September 26, 2022 at 7:30 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, September 28, 2022 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/439580093 To Join this Meeting by using your Smartphone, please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3212 x ● Access Code: 439-580-093 For Supported Devices, Tap a “Once-Touch” Number below to join instantly: tel:+18722403212,,#439580093 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) ● Minutes of the Regular Board Meeting Held Wednesday, July 27, 2022 ● Minutes of the Combined TIF & COW Meeting Held Wednesday, August 3, 2022 ● Minutes of the Committee of the Whole Meeting Held Wednesday, August 17, 2022 ● Minutes of the Regular Board Meeting Held Wednesday, August 24, 2022 7.0 Village President 7.1 Appoint Tony Filippo a Member of the Plan Commission Term Ending April 30, 2023 ~ Oath of Office 7.2 Recommend Approval of an Ordinance Combining the Functions and Duties of the Zoning Board of Appeals with those of the Plan Commission and Abolishing the Zoning Board of Appeals ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ 7.3 Recommend Approval of an Ordinance Amending and Revising Parking Regulations on Lexington Rd at Oak Grove School ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.9 ~ Agenda ~ Regular Board Meeting September 28, 2022 Page 2 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Approve and Ratify Encap Inc. Agreement Dated August 1, 2022 Re: Change Order No. 1 for Removal of Dead Trees/Route 176 Buckthorn Clearing in the Amount Not to Exceed $7,800 (pg.20) 8.2 Motion to Approve HMG Engineers Memo Dated 8.16.22 Re: Pay Request No. 5 to Encap, Inc. in the Amount Not to Exceed $750 for the Rt. 176 Buckthorn Clearing Project (pg.23) 8.3 Recommend Approval of an Ordinance Approving an Annexation Agreement on the Petition of AMERCO Real Estate Company, a Nevada Corporation, Establishing Terms and Conditions for the Annexation of Territory Located at 14045-14121 W. Rockland Road, Green Oaks, Illinois ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.2 ~ 8.4 Recommend Approval of an Ordinance Annexing Territory on the Petition of AMERCO Real Estate Company, a Nevada Corporation, for Land Located at 14045-14121 W. Rockland Road, Green Oaks, Illinois ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.3 ~ 8.5 Recommend Approval of an Ordinance Amending the Zoning Map of the Village of Green Oaks Rezoning Certain Property from Unincorporated Lake County Zoning to the (MX) Mixed Use Zoning District Pursuant to the Zoning Regulations of the Village ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.4 ~ 8.6 Recommend Approval of an Ordinance Granting a Special Use to AMERCO Real Estate, Company for a Mixed Use Development Pursuant to the Provisions of Chapter 8-7G of the Village of Green Oaks Zoning Ordinance ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.5 ~ 8.7 Recommend Approval of an Ordinance Amending the Zoning Regulations of Title 8 of the Green Oaks Village Code to Clarify and Restrict Certain Agriculture Uses in Certain Residential Districts ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.6 ~ 8.8 An ordinance Granting a Thirteen-Foot Rear Yard Setback Variation to 1460 Guerin Road For a Patio At the Rear Yard ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.7 ~ Building ~ Chairman Furlong 8.9 Recommend Approval of the Village of Green Oaks Building Codes Update ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.8 ~ 8.10 Motion to Approve Signs and Crosswalks in the Amount Not to Exceed $6,000 (pg.26) Agenda ~ Regular Board Meeting September 28, 2022 Page 3 8.0 Committees ~ Continued ~ Finance ~ Chairman Sellami 8.11 Motion to Accept and Approve September 2022 Bills for Payment in the Amount of $149,816.70 & Acknowledge Deposit Exhibits for August 2022 & September 2022 in the Amount of $458,513.58 (pg.28) 8.12 Motion to Accept and Approve the September 2022 TIF Fund Bills for Payment in the Amount of $21,724.01 (pg.35) 8.13 Motion to Approve the Treasurer’s Report for August 2022 and Place on File 8.14 Motion to Accept and Approve Civic Systems, LLC Invoice No. CVC22461 Dated 9.13.22 in the Amount Not to Exceed $25,367 First Installment for the Village’s new Accounting and Public Works Software System (pg.37) 8.15 Motion to Approve Village of Green Oaks Annual Financial Audit for Period Ending April 30, 2022 (pg.38) Public Affairs ~ Chairman Griffin 8.16 Motion to Approve Total Estimated Budgeted Expenses for the 2022 Oaktoberfest Not to Exceed $7,000 (pg.39) Public Works ~ Chairman Wagener 8.17 Motion to Accept and Approve Clark Dietz Memo Dated September 2, 2022 for Pay Request No. 1 to Canyon Contracting in the Amount Not to Exceed $13,300 for Haven Lane & Prairie Ridge Drainage Repairs (pg.40) 8.18 Motion to Accept and Approve LCPW Wholesale Sewer Rate Increase Letter Dated August 23, 2022 ~ Sewer Rate Increase from $9.83 per RCE to $10.12 per RCE (pg.41) 8.19 Motion to Accept and Approve Chicagoland Trenchless Rehabilitation, Inc. Invoice No. 2970 Dated 9.15.22 in the Amount Not to Exceed $1,600 for Televising Sewer Cleaning of 1950 Cranbrook Rd (pg.43) 8.20 Motion to Accept and Approve Hey & Associates Invoice No. 19-0028-15417 in the Amount Not to Exceed $2,232.50 for Vegetation Management & Invoice No. 00-2020-15451 in the Amount Not to Exceed $790 for Wetland Consulting (pg.44) 8.21 Motion to Accept Drainage Easements on 310 and 321 Crescent Knoll (pg.48) Street & Roads ~ Chairman Sugrue 8.22 Motion to Accept and Approve HMG Engineers Memo Dated 9.16.22 Re: Baker Road Rehabilitation Project Pay Request No. 1 Make Payable to Chicagoland Paving in the Amount Not to Exceed $480,309.69 (pg.62) 8.23 Motion to Accept and Approve HMG Engineers Memo Dated 9.16.22 Re: 2021 Road Improvement Program Contract A Final Pay Request No. 3 Make Payable to Peter Baker & Son Co in the Amount Not to Exceed $127,047.81 (pg.65) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.11 ~ 8.24 Motion to Accept and Approve Road Improvement Program Contract B Contractor Schroeder Amount Due $66,523.55 (pg.70) 8.25 Motion to Accept and Approve Clark Dietz Memo Dated 9.20.22 Re: 2022 Awarding Contract to Corrective Asphalt Materials, LLC for the Rejuvenator Program in the Amount Not to Exceed $113,072.06 (pg.72) 8.26 Recommend Acceptance and Approval of a Resolution for the Illinois Transportation Enhancement Program (ITEP) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.10 ~ Agenda ~ Regular Board Meeting September 28, 2022 Page 4 9.0 Village Attorney 10.0 Village Administrator 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2022-O-011 & Resolutions ~ 2022-R-06 11.1 Motion to Approve an Ordinance Combining the Functions and Duties of the Zoning Board of Appeals with those of the Plan Commission and Abolishing the Zoning Board of Appeals (pg.74) 11.2 Motion to Approve an Ordinance Approving an Annexation Agreement on the Petition of AMERCO Real Estate Company, a Nevada Corporation, Establishing Terms and Conditions for the Annexation of Territory Located at 14045-14121 W. Rockland Road, Green Oaks, Illinois (pg.79) 11.3 Motion to Approve an Ordinance Annexing Territory on the Petition of AMERCO Real Estate Company, a Nevada Corporation, for Land Located at 14045-14121 W. Rockland Road, Green Oaks, Illinois (pg.97) 11.4 Motion to Approve an Ordinance Amending the Zoning Map of the Village of Green Oaks Rezoning Certain Property from Unincorporated Lake County Zoning to the (MX) Mixed Use Zoning District Pursuant to the Zoning Regulations of the Village (pg.101) 11.5 Motion to Approve an Ordinance Granting a Special Use to AMERCO Real Estate, Company for a Mixed Use Development Pursuant to the Provisions of Chapter 8-7G of the Village of Green Oaks Zoning Ordinance (pg.114) 11.6 Motion to Approve an Ordinance Amending the Zoning Regulations of Title 8 of the Green Oaks Village Code to Clarify and Restrict Certain Agriculture Uses in Certain Residential Districts (pg.130) 11.7 Motion to Approve an Ordinance Granting a Thirteen-Foot Rear Yard Setback Variation to 1460 Guerin Road for a Patio at the Rear Yard (pg.143) 11.8 Motion to Approve an Ordinance Amending Chapter 2 of Title 7 of the Village Code Pertaining to Revising Certain Building Codes (pg.151) 11.9 Approval of an Ordinance Amending and Revising Parking Regulations on Lexington Rd at Oak Grove School (pg.159) 11.10 Motion to Approve a Resolution Approving the Commitment of Local Funding for an Illinois Department of Transportation Enhancement Program (ITEP) Grant (pg.161) 11.11 Motion to Approve a Resolution Approving Change Order Number 2 for the 2021 Road Improvement Project Contract A to Peter Baker & Son Co. (pg.162) Agenda ~ Regular Board Meeting September 28, 2022 Page 5 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Next Meeting Date ● Combined TIF & Committee of the Whole Meeting for Wednesday, October 5, 2022-7:30 p.m. ● JRB Meeting for Wednesday, October 12, 2002 @ 3:00 p.m. ● Working Group Meeting for Wednesday, October 12, 2022 @6:00 p.m. ● Plan Commission Meeting for Wednesday, October 12, 2022 @ 7:30 p.m. ● Committee of the Whole Meeting for Wednesday, October 19, 2022 @ 7:30 p.m. ● Regular Board Meeting Wednesday, October 26, 2022 @ 7:30p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.