City Council

Posted October 24, 2022 at 3:30 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, October 26, 2022 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/510298981 To Join this Meeting by using your Smartphone, please dial the following Number Followed by the Access Code: United States: +1 (224) 501-3412 ● Access Code: 510-298-981 For Supported Devices, Tap a “Once-Touch” Number below to join instantly: tel:+12245013412,,#510298981 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) ● Minutes of the Combined TIF & Committee of the Whole Meeting Held Wednesday, 9.7.22 ● Minutes of the Public Hearing of the Village Board Held Wednesday, 9.21.22 ● Minutes of the Committee of the Whole Meeting Held Wednesday, 9.21.22 7.0 Village President 7.1 Meeting Updates: ● One Energy Drive ~ Thursday, October 27th ● Trick-or-Treat Hours October 31st 4pm~8pm on Halloween ● Santa Parade ~ Saturday, December 10th from 3pm to 6pm 7.2 Motion to Approve The Diegan Group Environmental Managers/Consultants Proposal Dated October 18, 2022 in the Amount Not to Exceed $8,725 for the Limited Phase II Environmental Site Assessment for 13846 Leola Drive in Green Oaks, IL (pg.) 7.3 Motion to Approve HMG Contract Modification No. 1 for the Following Projects (pg.) ● Atkinson Rd Bridge Phase 3 Construction (Original Fee $42,093 Increase of $36,855 Modified Total $78,948) ● Baker Road Rehabilitation (Original Fee $66,361 Increase of $7,049 Modified Total $73,410) ● 2022 Road Improvement Program (Original Fee $93,000 Increase of $21,300 Modified Total $114,300) Agenda ~ Regular Board Meeting October 26, 2022 Page 2 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Approve HMG Engineers Memo Dated 10.14.22 Re: Pay Request No. 6 to Encap Inc. in the Amount Not to Exceed $7,800 for the Rt 176 Buckthorn Clearing Project (pg.) 8.2 Recommend Approval of a Sign Ordinance Amendment Re: Electronic Changeable Message Signs & Monument Signs (pg.) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ 8.3 Recommend Approval of an Ordinance Amending the Zoning Text Amendment to a GI- General Industrial District to add “Ambulance Service, Private” as a Special Use and Special Use for an “Ambulance Service, Private” in a GI District at 122 Baker Road (pg.) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.2 ~ Building ~ Chairman Furlong Finance ~ Chairman Sellami 8.4 Motion to Accept and Approve October 2022 Bills for Payment in the Amount of $157,253.91 & Acknowledge Deposit Exhibits for September 2022 & October 2022 in the Amount of $208,110.92 (pg.) 8.5 Motion to Accept and Approve the October 2022 TIF Fund Bills for Payment in the Amount of $32,626.25 (pg.) 8.6 Motion to Approve the Treasurer’s Report for September 2022 and Place on File Public Affairs ~ Chairman Griffin Public Works ~ Chairman Wagener 8.7 Motion to Approve an RFP for a Waste Hauler Company to Begin January 1, 2023 (pg.) 8.8 Motion to Approve Ecological Maintenance for the TIF Rt. 176 Streetscape Program ~ 3 Installment Payments in the Amount Not to Exceed $1,914 (pg.) 8.9 Motion to Approve Granting of Easements in the Saddle Hill I Wetlands (pg.) 8.10 Motion to Approve Proposal from Superior Fence & Rail for the Lexington Rd Lift Station Fencing in the Amount Not to Exceed $11,823.51 (pg.) Street & Roads ~ Chairman Sugrue 8.11 Recommend Acceptance and Approval of a Resolution Approving Change Order No. 1 Re: 2021 Road Improvement Project Contract B Final Pay Request No. 3 Payable to Schroeder Asphalt Services in the Amount Not to Exceed $66,523.55 (pg.) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.3 ~ 9.0 Village Attorney 10.0 Village Administrator Agenda ~ Regular Board Meeting October 26, 2022 Page 3 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2022-O-0201 & Resolutions ~ 2022-R-08 11.1 Motion to Approve a Sign Ordinance Amendment Re: Electronic Changeable Message Signs & Monument Signs (pg.) 11.2 Motion to Approve an Ordinance Amending the Zoning Text Amendment to a GI- General Industrial District to add “Ambulance Service, Private” as a Special Use and Special Use for an “Ambulance Service, Private” in a GI District at 122 Baker Road 11.3 Motion to Approve Resolution Approving Change Order No. 1 Re: 2021 (pg.) Road Improvement Project Contract B Final Pay Request No. 3 Payable to Schroeder Asphalt Services in the Amount Not to Exceed $66,523.55 (pg.) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Executive Session 14.1 Probable Litigation ~ Litigation when and action against, effecting, or on behalf of the particular public body has been filed or is probable and is pending in a court or administrative tribunal as provided under 5ILCS120/2 (c) (11) 15.0 Unfinished Business 15.1 Lake County/Libertyville Sewer Agreement 16.0 Next Meeting Date November Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, November 2, 2022-7:30 p.m. ● Working Group Meeting for Wednesday, November 9, 2022 @6:00 p.m. ● Plan Commission Meeting for Wednesday, November 9, 2022 @ 7:30 p.m. ● Notice Committee of the Whole Meeting Cancelled for Wednesday, November 16, 2022 @7:30 p.m. ● Regular Board Meeting Wednesday, November 16, 2022 @ 7:30p.m. ● Notice Regular Board Meeting Cancelled for Wednesday, November 23, 2022 @ 7:30p.m. December Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, December 7, 2022-7:30 p.m. ● Cancel Working Group Meeting for Wednesday, December 14, 2022 @6:00 p.m. ● Notice Plan Commission Meeting Cancelled for Wednesday, December 14, 2022 @ 7:30 p.m. ● Cancel Committee of the Whole Meeting for Wednesday, December 21, 2022 @ 7:30 p.m. ● Regular Board Meeting Wednesday, December 21, 2022 @ 7:30p.m. ● Notice Regular Board Meeting Cancelled for Wednesday, December 28, 2022 @ 7:30p.m. Happy New Year! January Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, January 4, 2023-7:30 p.m. ● Working Group Meeting for Wednesday, January 11, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, January 11, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, January 18, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, January 25, 2023 @ 7:30p.m. 17.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.