City Council

Posted June 26th, 2023 at 3:30 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, June 28, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/918266229 To Join this Meeting by using your Smartphone, please dial the following Number Followed by the Access Code: United States: +1 (571) 317-3122 ● Access Code: 918-266-229 For Supported Devices, Tap a “Once-Touch” Number below to join instantly: tel:+15713173122,918266229# 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) • Minutes of the Combined TIF & COW Meeting Held Wednesday, May 3, 2023 • Minutes of the Public Hearing Held Wednesday, May 24, 2023 • Minutes of the Regular Board Meeting Held Wednesday, May 24, 2023 7.0 Village President 7.1 Motion to Accept and Approve Harrison & Associates, Inc. Invoice Dated 6.1.23 Re: 13470 Rockland Road (Carol Fisher) Property Appraisal in the Amount Not to Exceed 2,000(pg.) 7.2 Motion to Accept and Approve Harrison & Associates, Inc. Invoice Dated 6.5.23 Re: Herchenbach Property Appraisal in the Amount Not to Exceed 2,500 (pg.) 7.3 Motion to Accept and Approve Harrison & Associates, Inc. Invoice Dated 6.7.23 Re: Truck City Property Appraisal in the Amount Not to Exceed $4,000 (pg.) 7.4 Canceled Combined TIF & Committee of the Whole Meeting for Wednesday, July 5, 2023 7.5 Motion to Accept and Approve CTM Legal Group Invoice No. 10696 Dated 5.22.23 in the Amount Not to Exceed $82.50 for Truck City (pg.) 7.6 Motion to Reject all Bids for the Memorial Garden Project 7.7 Motion to Accept and Approve CTM Legal Group Invoice No. 10697 Dated 5.22.23 in the Amount Not to Exceed $55 for Spectrum Litigation (pg.) 7.8 Discussion Re: Saddle Hill Open Space Stewardship & Restoration Program (pg.) 7.9 Motion to Accept and Approve Swanson, Martin and Bell, LLC Memo Dated 6.13.22 Re: Village of Green Oaks TIF District IGA with Spectrum Senior Housing Development & Sheridan Senior Housing Development and Payment Made Payable to the Libertyville Fire Protection District in the Amount Not to Exceed $25,906.57 for Providing a Total Number of Emergency Calls from the Period of June 1 2022 thru May 31, 2023 (pg.) Agenda ~ Regular Board Meeting June 28, 2023 Page 2 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky ~ Absent 8.1 Motion to Accept and Approve David Eubanks Invoice No. 061223 Dated 6.12.23 In the Amount Not to Exceed $1,801 for the Rt. 176 Buckthorn Removal & Supplemental Landscaping Project (pg.) 8.2 Motion to Accept and Approve North Shore Sign Company, Inc. Invoice No. 123400 Dated 3.27.23 in the Amount Not to Exceed $433 to Furnish & the Installation of Business Nameplates on the Baker Road Monument Sign (pg.) Building ~ Chairman Furlong Finance ~ Chairman Sellami 8.3 Motion to Accept and Approve June2023 Bills for Payment in the Amount of $168,479.33 & Acknowledge Deposit Exhibits for May & June 2023 in the Amount of $284,972.17 (pg.) 8.4 Motion to Accept and Approve the June 2023 TIF Fund Bills for Payment in the Amount of $42,664.47 (pg.) 8.5 Motion to Approve the Treasurer’s Report for May 2023 and Place on File 8.6 Motion to Accept and Approve The Decision Systems Company 2 Invoices that total $750 for Exporting Data Services for CIVIC Systems~Invoice No. 2023047 Dated 5.25.23 in the Amount Not to Exceed $5,000 and Invoice No. 2023048 Dated 6.9.23in the Amount Not to Exceed $750 (pg.) Public Affairs ~ Chairman Griffin 8.7 Motion to Accept and Approve The FINALSITE Invoice No. INV049945 Dated 5.19.23 in the Amount Not to Exceed $2,785 for the Blackboard Connect Government Unlimited Emergency and Outreach Messaging Services Beginning FY 23-24 5.1.23~4.30.24 (pg.) Public Works ~ Chairman Wagener ~ Absent 8.8 Motion to Accept and Approve M.E. Simpson Co., Inc. for Pilot Testing Fee for Master/Production Meters (Waukegan Water Meter) in the Amount Not to Exceed $$2,450 per day (1 Day) 8.9 Motion to Accept and Approve HMG Engineers Memo Dated 6.14.23 Re: Final Pay Request No. 3 to Swallow Construction in the Amount Not to Exceed $17,767.55 for the SSA No. 13 Water Main Extension (pg.) 8.10 Motion to Accept and Approve Clark Dietz Memo Dated June 16, 2023 Re: Payment Made Payable to Hey & Associates in the Amount Not to Exceed $1,567.50 For Vegetation Management ~ 2023 Invasive Species Control (pg.) Street & Roads ~ Chairman Sugrue 8.11 Motion to Accept and Approve HMG Engineers Memo Dated 6.14.23 Re: Final Pay Request No. 3 With Warranty Letter to Chicagoland Paving in the Amount Not to Exceed $35,089.11 for the Baker Road Rehabilitation (pg.) 8.12 Motion to Accept and Approve HMG Engineers Memo Dated 6.14.23 Re: Final Pay Request No. 4 to Campanella & Sons, Inc.in the Amount Not to Exceed $109,340.59 For the Atkinson Rd Timber Bridge Replacement Project (pg.) 8.13 Motion to Accept and Approve Clark Dietz Memo Dated June 16, 2023 Re: Final Pay Request for the 2022 Crack Sealing in the Amount Not to Exceed $52,400 Made Payable to Patriot Pavement (pg.) 9.0 Village Attorney Agenda ~ Regular Board Meeting June 28, 2023 Page 3 10.0 Village Administrator 10.1 Total Bills to be Paid with Motions in the Month of June 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-10 & Resolutions ~ 2023-R-01 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Executive Session 15.1 Probable or Pending Litigation ~ Litigation when and action against, effecting, or on behalf of the particular public body has been filed or is probable and is pending in a court or administrative tribunal as provided under 5ILCS120/2 (c) (11) 16.0 Next Meeting Date July Meeting Schedule Below: ● Canceled Combined TIF & Committee of the Whole Meeting for Wednesday, July 5, 2023 ● Working Group Meeting for Wednesday, July 12, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, July 12, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, July 19, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, July 26, 2023 @ 7:30p.m. August Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Aug. 2, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, August 9, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, August 9, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, August 16, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, August 23, 2023 @ 7:30p.m. 17.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.