City Council

Posted June 19th, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES COMMITTEE OF THE WHOLE MEETING Wednesday, June 21st, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/637456549 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3412 ● Access Code: 637-456-549 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+18722403412x,,637456549# 1.0 Call to Order 2.0 Roll Call 3.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 3.1 Jack Flaig of Saddle Hill HOA Path Re-Paving Cost Share Request 3.2 Jack Rieke of 1961 Placid Lane Re: Home Demolition Permit Request 4.0 Village President 4.1 Review the following Minutes: (pg.1) • Minutes of the Combined TIF & COW Meeting Held Wednesday, May 3, 2023 • Minutes of the Public Hearing Held Wednesday, May 24, 2023 • Minutes of the Regular Board Meeting Held Wednesday, May 24, 2023 4.2 Update: Re: LCPW/Spectrum & LCPW Wholesale Sewage Disposal Agreement 4.3 Update: Memorial Garden 4.4 Update: TIF Working Group Held Wednesday, June 14, 2023 (pg.12) 4.5 Recommend Acceptance and Approval of Harrison & Associates, Inc. Invoice Dated 6.1.23 Re: 13470 Rockland Road (Carol Fisher) Property Appraisal in the Amount Not to Exceed 2,000 (pg.13) 4.6 Recommend Acceptance and Approval of Harrison & Associates, Inc. Invoice Dated 6.5.23 Re: Herchenbach Property Appraisal in the Amount Not to Exceed 2,500 (pg.16) 4.7 Recommend Acceptance and Approval of Harrison & Associates, Inc. Invoice Dated 6.7.23 Re: Truck City Property Appraisal in the Amount Not to Exceed $4,000 (pg.19) 4.8 Canceled Combined TIF & Committee of the Whole Meeting for Wednesday, July 5, 2023 4.9 Recommend Acceptance and Approval of CTM Legal Group Invoice No. 10696 Dated 5.22.23 in the Amount Not to Exceed $82.50 for Truck City (pg.20)  Agenda ~ Committee of the Whole Meeting June 21, 2023 Page 2 4.0 Village President ~ Continued 4.10 Recommend Acceptance and Approval of CTM Legal Group Invoice No. 10697 Dated 5.22.23 in the Amount Not to Exceed $55 for Spectrum Litigation (pg.21) 4.11 Discussion Re: Saddle Hill Open Space Stewardship & Restoration Program (pg.22) 4.12 Recommend Acceptance and Approval of Swanson, Martin and Bell, LLC Memo Dated June 13, 2022 Re: Village of Green Oaks TIF District IGA with Spectrum Senior Housing Development & Sheridan Senior Housing Development and Payment Made Payable to the Libertyville Fire Protection District in the Amount Not to Exceed $25,897.57 for Providing a Total Number of Emergency Calls from the Period of June 1 2022 thru May 31, 2023 (pg.24) 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 5.1 Plan Commission Meeting to be Held Wednesday, July 12, 2023 @ 7:30 p.m. (pg.39) 5.2 Discussion Re: 27877 Bradley Road Re-subdivision Request (Bill Tauber & Richard Pavletic) (pg.40) 5.3 Discussion Re: Minard Lane Cul-de-sac Area Tree Replacement Program (pg.42) 5.4 Recommend Acceptance and Approval of David Eubanks Invoice No. 061223 Dated 6.12.23 in the Amount Not to Exceed $1,801 for the Rt. 176 Buckthorn Removal & Supplemental Landscaping Project (pg.44) 5.5 Recommend Acceptance and Approval of North Shore Sign Company, Inc. Invoice No. 123400 Dated 3.27.23 in the Amount Not to Exceed $433 to Furnish & the Installation of Business Nameplates on the Baker Road Monument Sign (pg.45) 5.5a Discussion Re: Electronic Signage for Lambs Farm (pg.46) Building ~ Chairman Furlong 5.6 Discussion Re: Village Planner Memo on Moratorium for Residential Accessory Bldg 5.7 Discussion Re: TIF Façade Grant Program ~ 152 Baker Road Landscaping Requirements (pg.50) Finance ~ Chairman Sellami 5.8 Recommend Acceptance and Approval of The Decision Systems Company 2 Invoices that Total $750 for Exporting Data Services for CIVIC Systems ~ Invoice No. 2023047 Dated May 25, 2023 in the Amount Not to Exceed $5,000 and Invoice No. 2023048 Dated June 9, 2023 in the Amount Not to Exceed $750 (pg.65) Public Affairs ~ Chairman Griffin 5.9 Recommend Acceptance and Approval of The FINALSITE Invoice No. INV049945 Dated May 19, 2023 in the Amount Not to Exceed $2,785 for the Blackboard Connect Government Unlimited Emergency and Outreach Messaging Services Beginning Fiscal Year 23-24 (May 1, 2023 through April 30, 2024) (pg.67)  Agenda ~ Committee of the Whole Meeting June 21, 2023 Page 3 5.0 Committees ~Continued Public Works ~ Chairman Wagener ~ Absent 5.10 Update: Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted & or Approved Facilities 5.11 Update: SSA ~ O’Plaine Rd & Kenton Lane 5.12 Discussion Re: Waukegan Water Rate Increase from $5.72 to $6.07 per 1,000 Gallons(pg.67) 5.13 Recommend Acceptance and Approval of HMG Engineers Memo Dated 6.14.23 Re: Final Pay Request No. 3 to Swallow Construction in the Amount Not to Exceed $17,767.55 for the SSA No. 13 Water Main Extension (pg.70) 5.14 Recommend Acceptance and Approval of Clark Dietz Memo Dated June 16, 2023 Re: Payment Made Payable to Hey & Associates in the Amount Not to Exceed $1,567.50 For Vegetation Management ~ 2023 Invasive Species Control (pg.88) Street & Roads ~ Chairman Sugrue 5.15 Recommend Acceptance and Approval of HMG Engineers Memo Dated 6.14.23 Re: Final Pay Request No. 3 to Chicagoland Paving in the Amount Not to Exceed $35,089.11 for the Baker Road Rehabilitation (pg.92) 5.16 Recommend Acceptance and Approval of HMG Engineers Memo Dated 6.14.23 Re: Final Pay Request No. 2 to Peter Baker & Son Co. in the Amount Not to Exceed $50,616.52 for the 2022 Green Oaks Road Improvement Program (pg.103) 5.17 Discussion Re: HMG Engineers Memo Dated 6.14.23 Re: Final Pay Request No. 4 to Campanella & Sons, Inc.in the Amount Not to Exceed $109,340.59 for the Atkinson Rd Timber Bridge Replacement Project (pg.105) 5.18 Update: RIP FY 23-24 & Open House on Thursday, June 15 6:00 p.m. at Village Hall th 5.19 Recommend Acceptance and Approval of Clark Dietz Memo Dated June 16, 2023 Re: Final Pay Request for the 2022 Crack Sealing in the Amount Not to Exceed $52,400 Made Payable to Patriot Pavement (pg.122) 6.0 Village Engineer 6.1 Status Reports for June 2023 6.1a Clark Dietz (pg.129) 6.1b HMG (pg.130) 7.0 Village Administrator 7.1 Discussion Re: Apiaries (Beehive Keeping/Raising) in a Residential District 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-10 & Resolutions ~ 2023-R-01 9.0 Old Business 9.1 Possible Sewer Extension/Rockland Road 10.0 New Business 11.0 Unfinished Business 11.1 Lake County/Libertyville Sewer Agreement  Agenda ~ Committee of the Whole Meeting June 21, 2023 Page 4 12.0 Upcoming Meeting Dates June Meeting Schedule Below: ● Regular Board Meeting Wednesday, June 28, 2023 @ 7:30p.m. July Meeting Schedule Below: ● Canceled Combined TIF & Committee of the Whole Meeting for Wednesday, July 5, 2023 ● Working Group Meeting for Wednesday, July 12, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, July 12, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, July 19, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, July 26, 2023 @ 7:30p.m. August Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Aug. 2, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, August 9, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, August 9, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, August 16, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, August 23, 2023 @ 7:30p.m. 13.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.