City Council

Posted July 17th, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES COMMITTEE OF THE WHOLE MEETING Wednesday, July 19th, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/838491045 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (571) 317-3122 ● Access Code: 838-491-045 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+15713173122,,838491045# 1.0 Call to Order 2.0 Roll Call 3.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 3.1 Beth Zender Tantara Neighborhood Increased Crimes and Security Measures 4.0 Village President 4.1 Review the following Minutes: (pg.1) • Minutes of the Combined TIF/COW Meeting Held Wednesday, June 7, 2023 • Minutes of the Committee of the Whole Meeting Held Wednesday, June 21, 2023 4.2 Update: Re: LCPW/Spectrum & LCPW Wholesale Sewage Disposal Agreement 4.3 Update: Memorial Garden 4.4 Update: TIF Working Group Held Wednesday, July 12, 2023 (pg.8) 4.5 Recommend Acceptance and Approval of Frank Harrison Invoice Dated July 13, 2023 Re: Herchenbach Acreage in the Amount Not to Exceed $2,500 (pg.9) 4.6 Recommend Acceptance & Approval of the Following CTM Legal Group Invoices In the Amount Not to Exceed a Total of $55.00 (pg.10) ● Invoice No. 10924 Dated 7.13.13 in the Amount Not to Exceed $27.50 for Spectrum ● Invoice No. 10925 Dated 7.13.13 in the Amount Not to Exceed $27.50 for Truck City 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 5.1 Update: Plan Commission Meeting Held Wednesday, July 12, 2023 @ 7:30 p.m. (pg.12) 5.1a 961 Guerin Road Setback Variation 5.1b Text Amendment for Residential Accessory Building Area Limits/Variation Mailing Notice Timing 5.2 Discussion Re: 27877 Bradley Road Re-subdivision Request (Bill Tauber & Richard Pavletic) 5.3 Recommend Acceptance and Approval of Village Planner’s Memo Dated June 26, 2023 Re: Minard Lane Cul-de-sac Area Tree Replacement Program (pg.14) 5.4 Discussion: Gas N Wash Comprehensive Sign Plan Amendment Ordinance – Dunkin Donuts Directional Signage (pg.16)  Agenda ~ Committee of the Whole Meeting July 19, 2023 Page 2 5.0 Committees ~ Continued Annexation, Planning & Zoning ~ Chairman Glogovsky 5.5 Recommend Acceptance and Approval of HMG’s Memo Dated July 17, 2023 Re: Payment to Encap, Inc. in the Amount Not to Exceed $2,333.33 for the Route 176 Buckthorn Clearing Encap, Inc. (pg.19) Building ~ Chairman Furlong 5.6 Update: Flock Safety Cameras 5.7 Discussion Re: Apiaries (Beehive Keeping/Raising) Chickens in a Residential District 5.8 Discussion Re: After the Fact Permits (pg.24) 5.9 Building Department Report for July (pg.25) Finance ~ Chairman Sellami ~ Absent Public Affairs ~ Chairman Griffin 5.10 Update: Oaktoberfest Saturday, September 9, 2023 @ Lambs Farm in Green Oaks Public Works ~ Chairman Wagener 5.11 Recommend Acceptance and Approval of Wharton Contracting, LLC Proposal Dated 6.29.23 Re: Saddle Hill II HOA Walking Path Paving Project in the Amount Not to Exceed $30,000 (50% Cost Share w/ Saddle Hill II HOA of the $60,000 Proposal)(pg.26) 5.12 Update: Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted and or Approved Facilities 5.13 Update: SSA ~ O’Plaine Rd & Kenton Lane 5.13a Discussion Re: 1970 Cranbrook Dr Septic/Sewer Street & Roads ~ Chairman Sugrue 5.14 Update: FY 23-24 RIP (Road Improvement Program) 5.15 Recommend Acceptance and Approval of HMG’s Memo Dated July 14, 2023 Re: Final Pay Request for Payment to Peter Baker & Son Co. in the Amount Not to Exceed $50,616.53 for the 2022 Green Oaks Road Improvement Project (pg.28) 5.16 Recommend Acceptance and Approval of Village Engineer Memo Dated July 17, 2023 Re: Pay Request No. 1 for Payment to Everlast Blacktop in the amount of 302,599.44 For the 2023 Roadway, Drainage, and Sidewalk Improvement Project (pg.37) 5.17 Recommend Acceptance and Approval of Village Engineer Memo Dated July 17, 2023 Re: Contract Award to Corrective Asphalt Materials for the 2023 Road Rejuvenator Project in the Amount Not to Exceed $107,013.06 (pg.44) 5.18 Recommend Acceptance and Approval of Village Engineer Memo Dated July 17, 2023 Re: Contract Award to Patriot Pavement for the 2023 Crack Sealing in the Amount to be Determined Based on Method 6.0 Village Engineer 6.1 Status Reports for July 2023 6.1a Clark Dietz (pg.49) 6.1b HMG (pg.57) 7.0 Village Administrator 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-10 & Resolutions ~ 2023-R-01  Agenda ~ Committee of the Whole Meeting July 19, 2023 Page 3 9.0 Old Business 9.1 Possible Sewer Extension/Rockland Road 10.0 New Business 11.0 Unfinished Business 11.1 Lake County/Libertyville Sewer Agreement 12.0 Upcoming Meeting Dates July Meeting Schedule Below: ● Regular Board Meeting Wednesday, July 26, 2023 @ 7:30p.m. August Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Aug. 2, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, August 9, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, August 9, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, August 16, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, August 23, 2023 @ 7:30p.m. September Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Sept. 6, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, September 13, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, September 13, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 20, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, September 27, 2023 @ 7:30p.m. 13.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.