City Council

Posted July 17th, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, July 26th, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below: To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/838596749 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (224) 501-3412 ● Access Code: 838-596-749 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+12245013412,,838596749# 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors 6.0 The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 7.0 Village President 7.1 Approve the following Minutes: (pg.1) • Minutes of the Combined TIF/COW Meeting Held Wednesday, June 7, 2023 • Minutes of the Committee of the Whole Meeting Held Wednesday, June 21, 2023 • Minutes of the Regular Board Meeting Held Wednesday, June 28, 2023 7.2 Update: Memorial Garden Bid Opening July 26, 2023 7.3 Motion to Accept and Approve Frank Harrison Invoice Dated July 13, 2023 Re: Herchenbach Acreage in the Amount Not to Exceed $2,500 (pg.15) 7.4 Motion to Accept and Approve the Following CTM Legal Group Invoices in the Amount Not to Exceed a Total of $55.00 (pg.16) ● Invoice No. 10924 Dated 7.13.13 in the Amount Not to Exceed $27.50 for Spectrum ● Invoice No. 10925 Dated 7.13.13 in the Amount Not to Exceed $27.50 for Truck City 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Accept And Approve the Plan Commission’s Favorable Findings of Fact Re: Variation SR-2 Minimum Side Yard Setback for 961 Guerin Road in Green Oaks (pg.18) 8.2 Recommend Acceptance and Approval an Ordinance Granting a Setback Variation for 961 Guerin Rd for Swimming Pool (pg.83) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~  Agenda ~ Regular Board Meeting July 26, 2023 Page 2 8.0 Committees ~ Continued Annexation, Planning & Zoning ~ Chairman Glogovsky 8.3 Motion to Accept And Approve the Plan Commission’s Favorable Findings of Fact Re: Text Amendment Residential Accessory Structure Limits & Variation Public Hearing Mailing Notice Timing (pg.23) 8.4 Recommend Acceptance and Approval of an Ordinance Amending the Zoning Code Pertaining to Accessory Structures (pg.93) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.2 ~ 8.5 Motion to Accept And Approve Village Planner’s Memo Dated June 26, 2023 Re: Minard Lane Cul-de-sac Area Tree Replacement Program (pg.32) 8.6 Recommend Acceptance and Approval of an Ordinance Amending the Gas N Wash Final Development Plan Approval for Minor Sign Area Relief (pg.110) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.3 ~ 8.7 Motion to Accept and Approve HMG’s Memo Dated July 17, 2023 Re: Payment to Encap, Inc. in the Amount Not to Exceed $2,333.33 for the Route 176 Buckthorn Clearing Encap, Inc. (pg.34) Building ~ Chairman Furlong 8.8 Discussion and Possible Motion to Approve Flock Safety (2) year Term Agreement Not to Exceed $13,300 ($3,000 Per Camera Per Year for (2) and $1,300 for Installation Fees) Flock Safety Cameras to be Located on Guerin and O’Plaine Roads (pg.39) 8.9 Recommend Acceptance and Approval of an Ordinance Amending the Building Fee Permit Schedule to Provide Fees for After-The-Fact Permits (pg.115) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.4 ~ Finance ~ Chairman Sellami ~ Absent 8.10 Motion to Accept and Approve July 2023 Bills for Payment in the Amount of $498,174.44 & Acknowledge Deposit Exhibits for June & July 2023 in the Amount of $440,157.18 (pg.48) 8.11 Motion to Accept and Approve the July 2023 TIF Fund Bills for Payment in the Amount of $47,337.77 (pg.56) 8.12 Motion to Approve the Treasurer’s Report for June 2023 and Place on File Public Affairs ~ Chairman Griffin Public Works ~ Chairman Wagener 8.13 Discussion and Possible Motion of Wharton Contracting, LLC Proposal Dated 6.29.23 Re: Saddle Hill II HOA Walking Path Paving Project in the Amount Not to Exceed $30,000 (50% Cost Share w/ Saddle Hill II HOA of the $60,000 Proposal) Contingent Upon Proper Permitting (pg.58) Street & Roads ~ Chairman Sugrue 8.14 Recommend Acceptance and Approval of a Resolution Approving Change Order No. 1 ~ Final Balancing for the 2022 Road Improvement Program (pg.117) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.5 ~ 8.15 Motion to Accept and Approve HMG’s Memo Dated July 14, 2023 Re: Pay Request No. 2 ~ Final Pay Request Payable to Peter Baker & Co. in the Amount Not to Exceed $50,616.53 for the 2022 Road Improvement Project ~ Contingent Upon the Receipt of Original Copies of Final Waivers from Peter Baker & Son’s Subcontractors (pg.60) 8 . 1 6 Motion to Accept and Approve Village Engineer Memo Dated July 17, 2023 Re: Pay Request No. 1 for Payment to Everlast Blacktop in the amount of 302,599.44 For the 2023 Roadway, Drainage, and Sidewalk Improvement Project (pg.69)  Agenda ~ Regular Board Meeting July 26, 2023 Page 3 8.0 Committees ~ Continued Street & Roads ~ Chairman Sugrue 8.17 Discussion and Possible Motion of Village Engineer Memo Dated July 17, 2023 Re: Contract Award to Corrective Asphalt Materials for the 2023 Road Rejuvenator Project in the Amount Not to Exceed $107,013.06 (pg.76) 8.18 Discussion and Possible Motion of Village Engineer Memo Dated July 17, 2023 Re: Contract Award to Patriot Pavement for the 2023 Crack Sealing in the Amount to be Determined Based on Method (pg.81) 9.0 Village Attorney 10.0 Village Administrator 10.1 Total Bills to be Paid with Motions in the Month of July is $ 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-10 & Resolutions ~ 2023-R-01 11.1 Motion to Approve an Ordinance Granting a Setback Variation for 961 Guerin Rd for Swimming Pool (pg.83) 11.2 Motion to Approve an Ordinance Amending the Zoning Code Pertaining to Accessory Structures (pg.93) 11.3 Motion to Approve an Ordinance Amending the Gas N Wash Final Development Plan Approval for Minor Sign Area Relief (pg.110) 11.4 Motion to Approve an Ordinance Amending the Building Fee Permit Schedule to Provide Fees for After-The-Fact Permits (pg.115) 11.5 Motion to Approve a Resolution Approving Change Order No. 1 for the 2022 Road Improvement Program (pg.117) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Executive Session 15.1 Probable or Pending Litigation ~ Litigation when and action against, effecting, or on behalf of the particular public body has been filed or is probable and is pending in a court or administrative tribunal as provided under 5ILCS120/2 (c) (11) 16.0 Upcoming Meeting Dates August Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Aug. 2, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, August 9, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, August 9, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, August 16, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, August 23, 2023 @ 7:30p.m.  Agenda ~ Regular Board Meeting July 26, 2023 Page 4 September Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Sept. 6, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, September 13, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, September 13, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 20, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, September 27, 2023 @ 7:30p.m. 17.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.