City Council

Posted August 14th, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES COMMITTEE OF THE WHOLE MEETING Wednesday, August 16th, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/151572677 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (312) 757-3121 ● Access Code: 151-572-2677 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+13127573121,,151572677# 1.0 Call to Order 2.0 Roll Call 3.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 4.0 Village President 4.1 Update: Re: LCPW/Spectrum & LCPW Wholesale Sewage Disposal Agreement 4.2 Update: Memorial Garden (pg.) 4.3 Update: TIF Working Group Held Wednesday, August 9, 2023 (pg.) 4.4 Discussion Re: Update: 13470 Rockland Rd (Butera Property) 4.5 Discussion Re: Update: One Energy Drive 4.6 Update: Gordy Long Car/Trailers Removal (pg.) 4.7 Update: CIT Plan Submittal (pg.) 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 5.1 Update: Plan Commission Meeting Held Wednesday, August 9, 2023 @ 7:30 p.m. 5.1a Lambs Farm Electronic Changeable Message Sign (Special Permit Sign) Component for a Freestanding Toll Road Identification Sign and Requested Variations in an O – Office District at 14245 W. Rockland Road. 5.2 Update: Re-Subdivision Request for 27877 Bradley Road (pg.) 5.3 Recommend Acceptance and Approval of HMG’s Memo Dated August 8, 2023 Re: Pay Request No. 9 for the Route 176 Buckthorn Clearing Payment to Encap, Inc. in the Amount Not to Exceed $750 (pg.) 5.4 Recommend Acceptance and Approval of Eubanks Environmental Dated August 13, 2023 Re: Invoice No. 081323 for the Route 176 Buckthorn Clearing Payment in the Amount Not to Exceed $1,801 (pg.)  Agenda ~ Committee of the Whole Meeting August 16, 2023 Page 2 5.0 Committees ~Continued Building ~ Chairman Furlong 5.5 Update: Flock Safety Cameras (pg.) Finance ~ Chairman Sellami 5.6 Discussion: Re: Email ~ Bike Path over Route 176 & Bradley Rd (pg.) Public Affairs ~ Chairman Griffin 5.7 Update: Oaktoberfest Saturday, September 9, 2023 @ Lambs Farm in Green Oaks Public Works ~ Chairman Wagener 5.8 Update: Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted and or Approved Facilities 5.9 Groot Recycling Analysis for July 2023 (pg.) 5.10 Update: Possible SSA 14 Meeting Wednesday, August 16th at 5-6:30 p.m. (pg.) 5.11 Recommend Acceptance and Approval of HMG Memo Dated August 14, 2023 Awarding Canyon Contracting Inc. to Preform the Testing Vault Installation and Restoration at O’Plaine Road In the Amount Not to Exceed $10,700 (pg.) Street & Roads ~ Chairman Sugrue 5.12 Update: FY 23-24 RIP (Road Improvement Program) (pg.) 5.13 Recommend Acceptance and Approval of Clark Dietz Memo Dated August 14, 2023 Re: Pay Request No. 2 for Payment to Everlast Blacktop in the Amount Not to Exceed $x for 2023 Roadway, Drainage and Sidewalk Improvement Project (pg.) 6.0 Village Engineer 6.1 Status Reports for August 2023 6.1a Clark Dietz (pg.) 6.1b HMG (pg.) 7.0 Village Administrator 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-14 & Resolutions ~ 2023-R-02 9.0 Old Business 9.1 Possible Sewer Extension/Rockland Road 10.0 New Business 11.0 Unfinished Business 11.1 Lake County/Libertyville Sewer Agreement 12.0 Executive Session 12.1 Probable or Pending Litigation ~ Litigation when and action against, effecting, or on behalf of the particular public body has been filed or is probable and is pending in a court or administrative tribunal as provided under 5ILCS120/2 (c) (11)  Agenda ~ Committee of the Whole Meeting August 16, 2023 Page 3 13.0 Upcoming Meeting Dates August Meeting Schedule Below: ● Regular Board Meeting Wednesday, August 23, 2023 @ 7:30p.m. September Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Sept. 6, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, September 13, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, September 13, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 20, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, September 27, 2023 @ 7:30p.m. October Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Oct. 4, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, October 11, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, October 11, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, October 18, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, October 25, 2023 @ 7:30p.m. 14.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.