City Council

Posted August 21st, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, August 23rd, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/706007285 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (571) 317-3122 ● Access Code: 706-007-285 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+15713173122,,706007285# 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Village President 6.1 Approve the following Minutes: ● Minutes of the Regular Board Meeting Held Wednesday, July 26, 2023 (pg.1) 6.2 Motion to Accept and Approve Harrison & Associates, Inc. Invoice Dated 8.1.23 Re: 13470 Rockland Road ~ Butera Property in the Amount Not to Exceed $2,500 (pg.) 6.3 Motion to Accept and Approve Village Planner Memo Dated 8.21.23 Awarding Bid to A Jules Construction, LLC for the Memorial Garden Project in the Amount Not to Exceed $435,252 (Expenses Fall ‘23 $303,284 Expenses Spring ’24 $131,968) (pg.) 7.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 7.1 Motion to Accept and Approve HMG’s Memo Dated August 8, 2023 Re: Pay Request No. 9 for the Route 176 Buckthorn Clearing Payment to Encap, Inc. in the Amount Not to Exceed $750 (pg.) 7.2 Motion to Accept and Approve Eubanks Environmental Dated August 13, 2023 Re: Invoice No. 081323 for the Route 176 Buckthorn Clearing Payment in the Amount Not To Exceed $1,801 (pg.) 7.3 Motion to Accept and Approve the Plan Commission Favorable Findings of Design Review Re: Lambs Farm Electronic Changeable Message Special Permit Sign (pg.)  Agenda ~ Regular Board Meeting August 23, 2023 Page 2 7.0 Committees ~ Continued Building ~ Chairman Furlong 7.4 Building Department Report for July 2023 (pg.) Finance ~ Chairman Sellami 7.5 Motion to Accept and Approve August 2023 Bills for Payment in the Amount of $213,043.46 and Acknowledge Deposit Exhibits for July & August 2023 in the Amount of $227,805.89 (pg.) 7.6 Motion to Accept and Approve August 2023 TIF Fund Bills for Payment in the Amount of $16,912.33 (pg.) 7.7 Motion to Approve the Treasurer’s Report got July 2023 and Place on File Public Affairs ~ Chairman Griffin Public Works ~ Chairman Wagener 7.8 Motion to Accept and Approve HMG Memo Dated August 14, 2023 Awarding Canyon Contracting Inc. to Preform the Testing Vault Installation and Restoration at O’Plaine Road in the Amount Not to Exceed $10,700 (pg.) Street & Roads ~ Chairman Sugrue 7.9 Motion to Accept and Approve Clark Dietz Memo Dated August 14, 2023 Re: Pay Request No. 2 for Payment to Everlast Blacktop in the Amount Not to Exceed $179,612.83 for the 2023 Roadway, Drainage and Sidewalk Improvement Project (pg.) 8.0 Village Attorney 9.0 Village Administrator 9.1 Total Bills to be Paid in the Month of August Including Motions 10.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-14 & Resolutions ~ 2023-O-02 10.1 Motion to Approve a Proclamation Proclaiming National Rail Safety Week September 18th to September 24th, 2023 Proclamation (pg.) 11.0 Old Business 11.1 Possible Sewer Extension/Rockland Road 12.0 New Business 13.0 Unfinished Business 13.1 Lake County/Libertyville Sewer Agreement  Agenda ~ Regular Board Meeting August 23, 2023 Page 3 14.0 Upcoming Meeting Dates September Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Sept. 6, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, September 13, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, September 13, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 20, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, September 27, 2023 @ 7:30p.m. October Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Oct. 4, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, October 11, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, October 11, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, October 18, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, October 25, 2023 @ 7:30p.m. 15.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.