City Council

Posted October 23rd, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, October 25th, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/124327597 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (646) 749-3122 ● Access Code: 124-327-597 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+16467493122,,124327597# 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Village President 6.1 Approve the Following Minutes: (pg.1) • Minutes of the Committee of the Whole Meeting Held Wednesday, Sept. 20, ‘23 • Minutes of the Regular Board Meeting Held Wednesday, Sept. 27, ‘23 7.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 7.1 Motion to Accept and Approve Plan Commission Favorable Recommendation for Extra Space Storage Sign Package in a LI– District Located at 27944 N. Bradley Road in Green Oaks ~ Subject to the Following Conditions (pg.12) ● Removal of the 2 Monument Sign Near the North Property Line nd ● Removal of any Exiting Banner or Similar Temporary Signs  Agenda ~ Regular Board Meeting October 25, 2023 Page 2 7.0 Committees Continued ~ Building ~ Chairman Furlong 7.2 Motion to Accept and Approve TIF Façade Grant Program Payment of $9,640 (50% Cost Share of $16,780 for Windows and $2,500 for Landscaping/Trees @ 152 Baker Rd in Green Oaks) Payable to Marian F. Kreutzer Living Trust DTD 9/22/1997 (Marion F. Kreutzer Living Trust, Steve Kruetzer Trustee) (pg.14) 7.3 Discussion Re: Superior Ambulance Status of Special Use Permit (pg.15) Finance ~ Chairman Sellami 7.4 Motion to Accept and Approve October 2023 Bills for Payment in the Amount of $166,619.35 and Acknowledge Deposit Exhibits for September & October 2023 in the Amount of $229,355.47 (pg.38) 7.5 Motion to Accept and Approve October 2023 TIF Fund Bills for Payment in the Amount of $56,654.57 (pg.45) 7.6 Motion to Approve the Treasurer’s Report got September 2023 and Place on File 7.7 Motion to Accept and Approve IML RMA Invoice Dated October 2, 2023 in the Amount Not to Exceed $23,407.37 (2024 IML Annual Contribution Coverage $23,063 ● Less 1% Savings $230.63 2024 ● IML Dues $575) (pg.47) Public Affairs ~ Chairman Griffin Public Works ~ Chairman Wagener 7.8 Recommend Approval of an Ordinance Proposing the Establishment of Green Oaks Special Service Area No. 14 (pg.80) ~ See 10.0 Ordinances & Resolutions for Passage Item No. 10.1 ~ 7.9 Motion to Approve a Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted and or Approved Facilities 7.10 Motion to Approve Village Engineer Memo Dated October 17, 2023 Re: Pay Request No. 3 (Final) for Payment to Canyon Contracting in the Amount Not to Exceed $3,832.30 for the Crescent Knoll Drainage Project (pg.49) 7.11 Motion to Approve the Following David Eubanks Invoices: 7.11a Invoice #101623 Re: Rt. 176 Buckthorn Removal & Supplemental Landscaping in the Amount Not to Exceed $2,083 (pg.52) 7.11b Invoice #092923 Re: Professional Stewardship Services for the Dennis Dorsey Conservation Area in the Amount Not to Exceed $880 (pg.54) 7.11c Invoice #093023 Re: Professional Stewardship Services for the Lake Kathryn Ecological Restoration Site in the Amount Not to Exceed $590 (pg.55) Street & Roads ~ Chairman Sugrue 7.12 Motion to Approve HMG Memo Dated 7.14.23 2022 RIP Final Pay Request No. 2 Payable to Peter Baker and Son Co. in the Amount Not Exceed $50,616.53 (pg.56) 7.13 Discussion Re: O’Plaine Rd Tar Issues (pg.70) 8.0 Village Attorney 9.0 Village Administrator  Agenda ~ Regular Board Meeting October 25, 2023 Page 3 10.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-15 & Resolutions ~ 2023-O-02 10.1 Motion to Approve an Ordinance Proposing the Establishment of Green Oaks Special Service Area No. 14 (pg.80) 11.0 Old Business 11.1 Possible Sewer Extension/Rockland Rd 12.0 New Business 13.0 Unfinished Business 13.1 Lake County/Libertyville Sewer Agreement 14.0 Upcoming Meeting Dates November Meeting Schedule Below: • Combined TIF & Committee of the Whole Meeting for Wednesday, Nov. 1, 2023@ 7:30 p.m. • Working Group Meeting for Wednesday, November 8, 2023 @6:00 p.m. • Plan Commission Meeting for Wednesday, November 8, 2023 @ 7:30 p.m. • Committee of the Whole Meeting Cancelled Wednesday, November 15, 2023 @ 7:30p.m. • Rescheduled Regular Board Meeting Wednesday, November 15, 2023 @ 7:30p.m. • Regular Board Meeting Cancelled for Wednesday, November 22, 2023 @ 7:30p.m. December Meeting Schedule Below: • Combined TIF & Committee of the Whole Meeting for Wednesday, Dec. 6, 2023@ 7:30 p.m. • Annual Holiday Gathering Wednesday, Dec. 13, 2023 Jimmy’s Charhouse in Libertyville @ 6pm • Working Group Meeting Cancelled for Wednesday, December 13, 2023 @6:00 p.m. • Plan Commission Meeting Cancelled for Wednesday, December 13, 2023 @ 7:30 p.m. • Committee of the Whole Meeting Cancelled Wednesday, December 20, 2023 @ 7:30p.m. • Rescheduled Regular Board Meeting Wednesday, December 20, 2023 @ 7:30p.m. • Regular Board Meeting Cancelled for Wednesday, December 27, 2023 @ 7:30p.m. 15.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.