City Council

Posted October16th, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES COMMITTEE OF WHOLE MEETING Wednesday, October 18, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/973482029 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (646) 749-3122 ● Access Code: 973482029 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+16467493122,,973482029# 1.0 Call to Order 2.0 Roll Call 3.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 3.1 Mr. John Janezic of 1470 Minard Lane in Green Oaks Re: Variance Submittal for 1480 Minard Lane 4.0 Village President 4.1 Review the following Minutes: (pg.1) • Minutes of the Committee of the Whole Meeting Held Wednesday, Sept. 20 ‘23 • Minutes of the Regular Board Meeting Held Wednesday, Sept. 27, ‘23 4.2 Update: TIF JRB Meeting October 11, 2023 ● TIF Comptroller Report Draft (pg.12) 4.3 Update: Re: LCPW/Spectrum & LCPW Wholesale Sewage Disposal Agreement 4.4 Village & TIF Project List 24-25 (pg.60) 4.5 Update: Memorial Garden Construction Schedule (pg.68) 4.6 Recommend Approval of IML RMA Invoice Dated October 2, 2023 in the Amount Not to Exceed $23,407.37 (2024 IML Annual Contribution Coverage $23,063 ● Less 1% Savings $230.63 2024 ● IML Dues $575) (pg.69) 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 5.1 Recommend Acceptance and Approval of the Plan Commission’s Favorable Recommendation for Extra Space Storage Sign Package in a LI– District Located at 27944 N. Bradley Road in Green Oaks ~ Subject to the Following Conditions (pg.71) ● Removal of the 2 Monument Sign Near the North Property Line nd ● Removal of any Exiting Banner or Similar Temporary Signs 5.2 Discussion Re: Additional TIF Monument Sign to be Located @ 13110 Rt. 176 & Signage at Business Center Drive (pg.73) 5.3 Discussion Re: Bradley Rd & Route 176 Potential Bike Path (pg.75)  Agenda ~ Committee of the Whole Meeting October 18, 2023 Page 2 5.0 Committees ~ Continued Building ~ Chairman Furlong 5.4 Motion to Accept and Approve TIF Façade Grant Program Payment of $9,640 (50% Cost Share of $16,780 for Windows and $2,500 for Landscaping/Trees @ 152 Baker Rd in Green Oaks) Payable to Marian F. Kreutzer Living Trust DTD 9/22/1997 (Marion F. Kreutzer Living Trust, Steve Kruetzer Trustee) (pg.77) 5.5 Update: Baker Road Violations 5.6 Discussion Re: Lake Kathryn Fencing (Parking Lot Section & South Side of Lake) 5.7 Discussion Re: An Ordinance Amending Title 8, Chapter 8-4 of the Village of Green Oaks Code Extending the Special Use Permit for (1) One Year to Expire 10/26/24 for Superior Ambulance Located at 122 Baker Road in Green Oaks Finance ~ Chairman Sellami 5.8 Discussion Re: Creation of a New QR Code Public Affairs ~ Chairman Griffin 5.9 Update: Cars & Coffee Sunday, October 8th 9am to Noon Hosted @ Lambs Farm in G.O Public Works ~ Chairman Wagener 5.10 Update: Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted and or Approved Facilities (pg.78) 5.11 Update Re: Forest Cove Bike Path 5.12 Update Re: Ordinance Proposing the Formation of SSA 14 (pg.84) 5.13 Recommend Acceptance and Approval of Village Engineer Memo Dated October 17, 2023 Re: Pay Request No. 3 (Final) for Payment to Canyon Contracting in the Amount Not to Exceed $3,832.30 for the Crescent Knoll Drainage Project (pg.93) 5.14 Recommend Acceptance and Approval of the Following David Eubanks Invoices: 5.14a Invoice #101623 Re: Rt. 176 Buckthorn Removal & Supplemental Landscaping in the Amount Not to Exceed $2,083.00 (pg.96) 5.14b Invoice #092923 Re: Professional Stewardship Services for the Dennis Dorsey Conservation Area in the Amount Not to Exceed $880.00 (pg.98) 5.14c Invoice #093023 Re: Professional Stewardship Services for the Lake Kathryn Ecological Restoration Site in the Amount Not to Exceed $590.00 (pg.99) Street & Roads ~ Chairman Sugrue 5.15 Discussion Re: O’Plaine Rd Tar Issues (pg.100) 5.16 Recommend Acceptance and Approval of HMG Memo Dated 7.14.23 2022 RIP Final pay Request No. 2 Payable to Peter Baker and Son CO. in the Amount Not Exceed $50,616.53 (pg.110) 6.0 Village Engineer 6.1 Status Reports for October 2023 6.1a Clark Dietz (pg.121) 6.1b HMG (pg.123) 7.0 Village Administrator 7.1 Drug Take Back Lake County Sheriff ~ Saturday, October 28th (pg.124) 7.2 Fall Leaf Pick up ~ The week of 10.23.23 through 11.25.23 Collection will be on Saturdays (10.21/10.28/11.4/11.11/11.18/11.25) (pg.125)  Agenda ~ Committee of the Whole Meeting October 18, 2023 Page 3 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-15 & Resolutions ~ 2023-R-02 9.0 Old Business 9.1 Possible Sewer Extension/Rockland Road 10.0 New Business 11.0 Unfinished Business 11.1 Lake County/Libertyville Sewer Agreement 12.0 Executive Session 12.1 Probable or Pending Litigation ~ Litigation when and action against, effecting, or on behalf of the particular public body has been filed or is probable and is pending in a court or administrative tribunal as provided under 5ILCS120/2 (c) (11) 13.0 Upcoming Meeting Dates October Meeting Schedule Below: ● Regular Board Meeting Wednesday, October 25, 2023 @ 7:30p.m. November Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Nov. 1, 2023@ 7:30 p.m. ● Working Group Meeting for Wednesday, November 8, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, November 8, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Cancelled Wednesday, November 15, 2023 @ 7:30p.m. ● Rescheduled Regular Board Meeting Wednesday, November 15, 2023 @ 7:30p.m. ● Regular Board Meeting Cancelled for Wednesday, November 22, 2023 @ 7:30p.m. December Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, Dec. 6, 2023@ 7:30 p.m. ● Annual Holiday Gathering Wednesday, December 13, 2023 Jimmy’s Charhouse in Libertyville @ 6pm ● Working Group Meeting Cancelled for Wednesday, December 13, 2023 @6:00 p.m. ● Plan Commission Meeting Cancelled for Wednesday, December 13, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Cancelled Wednesday, December 20, 2023 @ 7:30p.m. ● Rescheduled Regular Board Meeting Wednesday, December 20, 2023 @ 7:30p.m. ● Regular Board Meeting Cancelled for Wednesday, December 27, 2023 @ 7:30p.m. 14.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.