City Council

Posted November 13th, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, November 15th, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/971199293 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3212 ● Access Code: 971-199-293 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+18722403212,,971199293# 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Appoint John Wagener Village President Pro~Tem in the Absence of the Village President 6.0 Non-Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 7.0 Village President 7.1 Approve the Following Minutes: (pg.1) ● Minutes of the Special Regular Board Meeting Held Wednesday, October 4, 2023 ● Minutes of the Combined TIF & Committee of the Whole Meeting Held Wednesday 10.4.23 ● Minutes of the Committee of the Whole Meeting Held Wednesday, October 18, 2023 ● Minutes of the Regular Board Meeting Held Wednesday, October 25, 2023 ● Minutes of the Special Regular Board Meeting Held Wednesday, November 1, 2023 ● Minutes of the Combined TIF & Committee of the Whole Meeting Held Wednesday 11.1.23 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Accept and Approve Plan Commission Favorable Recommendation for 8.1a Peter Baker & Son Company Monument Sign in a GB – General Business District at 1349 Rockland Road (pg.19) 8.1b Green Oaks Business Center Sign Package in a LI – Limited Industrial District at 13820-13950 W. Business Center Drive (pg.21)  Agenda ~ Regular Board Meeting November 15, 2023 Page 2 8.0 Committees Continued ~ Building ~ Chairman Furlong 8.2 Recommend Accept and Approve Plan Commission’s Recommendation to Deny the Ordinance Denying Variations from Regulations Contained within the Green Oaks Zoning Ordinance for Property Located at 1480 Minard Lane On the Petition of Jeffrey Glogovsky (pg.23) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ (pg.152) 8.3 Motion to Accept and Approve R Professional Group Inc. Proposal for an Update in Fees for Code Enforcement/Consulting Fees (pg.93) 8.4 Motion to Accept and Approve TIF Façade Grant Program Payment of $15,278.75 (50% Cost Share of $30,557.50 ~ ● Sign $7,832.50 ● Painting $5,137.50 ● Drywall/Plastering $5,550 ● Landscaping $725 Located @ 1349 Rockland Road) Payable to Peter Baker & Son Co. (pg.94) Finance ~ Chairman Sellami 8.5 Motion to Accept and Approve November 2023 Bills for Payment in the Amount of $573,846.81 and Acknowledge Deposit Exhibits for October & November 2023 in the Amount of $225,957.10 (pg.110) 8.6 Motion to Accept and Approve November 2023 TIF Fund Bills for Payment in the Amount of $446,233.70 (pg.116) 8.7 Motion to Accept and Approve Swarztauber & Co. Invoice No. 23666 Dated 11.1.23 in the Amount Not to Exceed $500 for Auditing of Financial Statements for the Year Ended April 30, 2023 (pg.118) 8.8 Motion to Approve the Sixth Memorandum of Understanding Made as of 11.15.23 By and Between the Village 0f Green Oaks, and SHI-II SLD Green Oaks, LLC, and to Authorize the Payment as TIF Assistance Pursuant Thereto Upon the Receipt of the Sixth Memorandum signed by SHI-II-SLD Green Oaks, LLC (pg.119) 8.9 Motion to Approve the TIF Assistance Payment to SHI-II SLD Green Oaks, LLC in the Amount of $232,118.24 (pg.123) 8.10 Recommend Acceptance and Approval of a Resolution Establishing the Request of $305,347 to be Levied for the 2023 Tax Year through Real Estate Taxes for the Village of Green Oaks, Illinois (pg.) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.2 ~ Public Affairs ~ Chairman Griffin 8.11 Update: Santa Parade Scheduled for Saturday, December 9th 8.12 Motion to Approve QR.io in the Amount Not to Exceed $350 (12 Month Plan ~ Includes Unlimited QR Codes & 2 Months Free) (pg.125) 8.13 Motion to Approve NetProfits Internet Consulting Invoice No. 3558 Dated 11.1.23 For Web Hosting and Updates, Domain Name Registration and SSL Certificate(pg.130)  Agenda ~ Regular Board Meeting November 15, 2023 Page 3 8.0 Committees Continued ~ Public Works ~ Chairman Wagener 8.14 Motion to Accept and Approve a Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted and or Approved Facilities (pg.131) 8.15 Motion to Approve the Following David Eubanks Invoices: 8.15a David Eubanks Invoice No.111223 Dated 11.12.23 in the Amount Not to Exceed $610 for Professional Stewardship for the Lake Kathryn Detention Basin (pg.133) 8.15b David Eubanks Invoice No.111323 Dated 11.13.23 in the Amount Not to Exceed $665 for Professional Stewardship for the Dorsey Conservation Area (pg.134) 8.16 Discussion Re: Email Policies and Email Server Access Street & Roads ~ Chairman Sugrue 8.17 Motion to Accept and Approve Village Engineer Memo Dated October 20, 2023 Re: Final Pay Request No. 1~ Payable to Patriot Pavement in the Amount Not to Exceed $36,000 for the FY 23-24 Crack Sealing Program (pg.135) 8.18 Discussion Re: Email from Resident Re: Reclamite Application in Glenmore Woods Subdivision 8.19 Motion to Authorize Payment to Everlast in the Amount not to Exceed $23,728.60 Upon Approval of the Mayor (pg.138) 9.0 Village Attorney 10.0 Village Administrator 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-15 & Resolutions ~ 2023-O-02 11.1 Motion to Approve an Ordinance Denying Variations from Regulations Contained within the Green Oaks Zoning Ordinance for Property Located at 1480 Minard Lane On the Petition of Jeffrey Glogovsky (pg.152) 11.2 Motion to Approve a Resolution Establishing the Request of $305,347 to be Levied for the 2022 Tax Year through Real Estate Taxes for the Village of Green Oaks, Illinois (pg.163) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Rd 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement  Agenda ~ Regular Board Meeting November 15, 2023 Page 4 15.0 Upcoming Meeting Dates December Meeting Schedule Below: • Combined TIF & Committee of the Whole Meeting for Wednesday, Dec. 6, 2023@ 7:30 p.m. • Annual Holiday Gathering Wednesday, Dec. 13, 2023 Jimmy’s Charhouse in Libertyville @ 6pm • Working Group Meeting Cancelled for Wednesday, December 13, 2023 @6:00 p.m. • Plan Commission Meeting Cancelled for Wednesday, December 13, 2023 @ 7:30 p.m. • Committee of the Whole Meeting Cancelled Wednesday, December 20, 2023 @ 7:30p.m. • Rescheduled Regular Board Meeting Wednesday, December 20, 2023 @ 7:30p.m. • Regular Board Meeting Cancelled for Wednesday, December 27, 2023 @ 7:30p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.