City Council

Posted December 4th, 2023 at 3 pm VILLAGE BOARD OF TRUSTEES COMBINED TIF & COMMITTEE OF WHOLE MEETING Wednesday, December 6, 2023 at 7:30pm Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/175645789 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (224) 501-3412 ● Access Code: 175-645-789 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+12245013412,,175645789# 1.0 Call to Order 2.0 Roll Call 3.0 Non-Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 3.1 Kathy Buresch, President & CEO of Lambs Farm and Michele Kelly, Principal Landscape Architect of Upland Design Ltd. Re: Lambs Farm Proposed Redevelopment 4.0 Village President 4.1 Review the following Minutes: (pg.1) • Minutes of the Regular Board Meeting Held Wednesday, November 15, 2023 4.2 Update: Re: LCPW/Spectrum & LCPW Wholesale Sewage Disposal Agreement 4.3 Update: Memorial Garden 4.4 Update: Village & TIF Project List 24-25 ~ Strategic Planning Meeting to be Held Saturday, January, 20, 2024 @ 8am to Noon 4.5 Update: Sales Tax 4.6 Recommend Acceptance and Approval of Chicago Metropolitan Agency for Planning Invoice No. 2024mun 088 for FY 24-25 Dues in the Amount Not to Exceed $173.16 (pg.7) 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 5.1 Plan Commission Meeting for Wednesday, December 13th has been Cancelled Next Plan Commission Meeting to be Held Wednesday, January 10, 2024 at 7:30pm (pg.10) Building ~ Chairman Furlong 5.2 Building Dept Report for November 2023 (pg.11) 5.3 Update: Baker Road Violations/Superior Ambulance (pg.12)  Agenda ~ Combined TIF & Committee of the Whole Meeting December 6, 2023 Page 2 5.0 Committees ~ Continued Finance ~ Chairman Sellami 5.4 Recommend Approval of an Ordinance Abating the $178,550 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service On $1,780,000.00 General Obligation Refunding Bonds, Series 2014, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2023 Bond Levy; Series 2014 G.O. Refunding Bonds; Atkinson Road Improvements) (pg.16) 5.5 Recommend Approval of an Ordinance Abating the $452,900 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $4,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2019A, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2023 Bond Levy; Series 2019A Inland TIF Project) (pg.20) 5.6 Recommend Approval of an Ordinance Abating the $249,250 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $3,500,000 General Obligation Bonds (Alternative Revenue Source), Series 2019 of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2023 Bond Levy; Series 2019 Road Referendum) (pg.23) 5.7 Recommend Approval of an Ordinance Abating the $36,000 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $1,200,000 General Obligation Bonds (Alternate Revenue Source), Series 2021, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2023 Bond Levy; Series 2021 Additional Road Funds) (pg.26) Public Affairs ~ Chairman Griffin 5.8 Update: Green Oaks Santa Parade Saturday, December 9th Beginning @ 3pm (pg.29) Public Works ~ Chairman Wagener 5.9 Discussion Re: Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted and or Approved Facilities (pg.31) 5.10 Update: Waukegan Water Billing 5.11 Discussion Re: Email Policies and Email Server Access Street & Roads ~ Chairman Sugrue 5.12 Discussion Re: Sidewalk Snow Plow IGA Draft Between the Village of Green Oaks and Oak Grove School (pg.33) 5.12a Discussion Re: Receipt for Snow Blower, Snow Cab, Delivery of $1,594.49 (50% Payment of $3,188.98 *Amount less $85 for Sales Tax) (pg.38) 5.13 Discussion: Village Engineer Memo Dated December 1, 2023 Re: Design & Engineering for FY 24-25 Road Improvement Project (pg.40) 6.0 Village Engineer 6.1 Status Reports for November 2023 & December to Date 6.1a Clark Dietz (pg.41) 6.1b HMG (pg.42) 7.0 Village Administrator 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2023-O-16 & Resolutions ~ 2023-R-03 9.0 Old Business 9.1 Possible Sewer Extension/Rockland Road  Agenda ~ Combined TIF & Committee of the Whole Meeting December 6, 2023 Page 3 10.0 New Business 11.0 Unfinished Business 11.1 Lake County/Libertyville Sewer Agreement 12.0 Upcoming Meeting Dates December Meeting Schedule Below: • Annual Holiday Gathering Wednesday, Dec. 13, 2023 Jimmy’s Charhouse in Libertyville @ 6pm • Working Group Meeting Cancelled for Wednesday, December 13, 2023 @6:00 p.m. • Plan Commission Meeting Cancelled for Wednesday, December 13, 2023 @ 7:30 p.m. • Committee of the Whole Meeting Cancelled Wednesday, December 20, 2023 @ 7:30p.m. • Rescheduled Regular Board Meeting Wednesday, December 20, 2023 @ 7:30p.m. • Regular Board Meeting Cancelled for Wednesday, December 27, 2023 @ 7:30p.m. January Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, 1.4.23 @7:30 p.m. ● Working Group Meeting for Wednesday, January 11, 2023 @6:00 p.m. ● Plan Commission Meeting for Wednesday, January 11, 2023 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, January 18, 2023 @ 7:30p.m. ● Regular Board Meeting Wednesday, January 25, 2023 @ 7:30p.m. February 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, February 7, 2024 @ 7:30 p.m. ● TIF Working Group Meeting for Wednesday, February 14, 2024 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, February 14, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, February 21, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, February 28, 2024 @ 7:30p.m. 13.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.