City Council

Posted December 18th, 2023 at 3:30 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, December 20, 2023 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/663523029 To Join this Meeting by using your Smartphone, please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3412 ● Access Code: 663-523-029 For Supported Devices, Tap a “Once-Touch” Number below to join instantly: tel:+18722403412,,#663523029 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) ● Minutes of the Regular Board Meeting Held Wednesday, November 15, 2023 7.0 Village President 7.1 Recommend Acceptance and Approval of the Annual Tax Levy Ordinance of the Village of Green Oaks, Lake County Illinois for the Fiscal Year Beginning May 1, 2023 & Ending April 30, 2024 (pg.54) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ 7.2 Motion to Approve Chicago Metropolitan Agency for Planning Invoice No. 2024mun 088 for FY 2024-2025 Dues in the Amount Not to Exceed $173.16 (pg.7) 7.3 Recommend Acceptance and Approval of the Resolution Adopting the 2022 Lake County All-Natural Hazards Mitigation Plan (pg.55) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.2 ~ 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Plan Commission Meeting to be Held Wednesday, January 10, 2024 at 7:30pm Building ~ Chairman Furlong 8.2 Discussion: Forbearance Action Re: Landscape Plantings Until End of June 2024 – Extra Space Storage 27944 N. Bradley Rd. (pg.10) Agenda ~ Regular Board Meeting December 20, 2023 Page 2 8.0 Committees ~ Continued Finance ~ Chairman Sellami 8.3 Motion to Accept and Approve December 2023 Bills for Payment in the Amount of $364,223.88 & Acknowledge Deposit Exhibits for November 2023 & December 2023 in the Amount of $262,644.99 (pg.11) 8.4 Motion to Accept and Approve the December 2023 TIF Fund Bills for Payment in the Amount of $41,037.63 (pg.19) 8.5 Motion to Approve the Treasurer’s Report for October & November 2023 & Place on File 8.6 Recommend Approval of an Ordinance Abating the $178,550 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service On $1,780,000.00 General Obligation Refunding Bonds, Series 2014, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2023 Bond Levy; Series 2014 G.O. Refunding Bonds; Atkinson Road Improvements) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.3 ~ 8.7 Recommend Approval of an Ordinance Abating the $452,900 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $4,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2019A, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2023 Bond Levy; Series 2019A Inland TIF Project) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.4 ~ 8.8 Recommend Approval of an Ordinance Abating the $249,250 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $3,500,000 General Obligation Bonds (Alternative Revenue Source), Series 2019 of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2023 Bond Levy; Series 2019 Road Referendum) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.5 ~ 8.9 Recommend Approval of an Ordinance Abating the $36,000 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $1,200,000 General Obligation Bonds (Alternate Revenue Source), Series 2021, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2023 Bond Levy; Series 2021 Additional Road Funds) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.6 ~ Public Affairs ~ Chairman Griffin 8.10 Update: Santa Parade Held Saturday, December 9th, 2023 Public Works ~ Chairman Wagener 8.11 Motion to Accept and Approve a Contract for Refuse Collection and Disposal of Recyclables and Landscape Waste for Delivery to be Permitted and or Approved Facilities (pg.21) 8.12 Update: Groot Memo Dated December 7, 2023 Rate Increase of 2.3% Increase Effective January 1st, 2024 (pg.23) 8.13 Motion to Approve Renewal Contract from Trugreen in the Amount Not to Exceed $9,793.65 for Lake Kathryn Services (pg.24) Agenda ~ Regular Board Meeting December 20, 2023 Page 3 8.0 Committees ~ Continued Public Works ~ Chairman Wagener 8.14 Motion to Approve David Eubanks Invoice No. 121523 Dated 12.15.23 for Professional Stewardship Services at Lake Kathryn Ecological Restoration Site in the Amount Not to Exceed $5,400 (pg.26) 8.15 Motion to Approve Hey & Associates Inc. Invoice No. 19-0028-17051 Dated 8/21/23 for 2023 Invasive Species Control along O’Plaine Rd, Cranbrook Rd and Forest Glen in the Amount Not to Exceed $2,232.50 (pg.27) 8.16 Discussion: Proposing the Establishment of SSA No.14 & SSA No.15 (pg.31) Street & Roads ~ Chairman Sugrue 8.17 Motion to Approve Sidewalk Snowplow IGA Between the Village of Green Oaks and Oak Grove School (pg.34) 8.18 Motion to Approve Receipt for Snow Blower, Snow Cab, Delivery of $1,544.49 (50% Payment of $3,088.98 *Amount less $185 for Sales Tax) (pg.39) 8.19 Motion to Approve Village Engineer Memo Dated December 1, 2023 Re: Design and Engineering for FY 24-25 Road Improvement Project (pg.41) 8.20 Motion to Approve Village Engineer Letter Dated December 14, 2023 Re: Final Balancing Change Order for FY 23-24 Pavement Rejuvenator Application Payable to Corrective Asphalt Inc. in the Amount Not to Exceed $111,055.23 (pg.44) 9.0 Village Attorney 10.0 Village Administrator 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2022-O-015 & Resolutions ~ 2022-R-3 11.1 Motion to Approve the Annual Tax Levy Ordinance of the Village of Village of Green Oaks, Lake County Illinois for the Fiscal Year Beginning May 1, 2023 & Ending April 30, 2024 (pg.54) 11.2 Motion to Approve A Resolution Adopting the 2022 Lake County All-Natural Hazards Mitigation Plan (pg.55) 11.3 Motion to Approve an Ordinance Abating the $178,550 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service On $1,780,000.00 General Obligation Refunding Bonds, Series 2014, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2023 Bond Levy; Series 2014 G.O. Refunding Bonds; Atkinson Road Improvements) (pg.58) 11.4 Motion to Approve an Ordinance Abating the $452,900 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $4,000,000 General Obligation Bonds (Alternate Revenue Source), Series 2019A, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2023 Bond Levy; Series 2019A Inland TIF Project) (pg.62) 11.5 Motion to Approve an Ordinance Abating the $249,250 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $3,500,000 General Obligation Bonds (Alternative Revenue Source), Series 2019 of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Year 2023 Bond Levy; Series 2019 Road Referendum) (pg.65) Agenda ~ Regular Board Meeting December 20, 2023 Page 4 11.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption ~ Continued Last Ordinance Passed ~ 2022-O-015 & Resolutions ~ 2022-R-3 11.6 Motion to Approve an Ordinance Abating the $36,000.00 Tax Heretofore Levied for Tax Levy Year 2023 to Pay Debt Service on $1,200,000 General Obligation Bonds (Alternate Revenue Source), Series 2021, of the Village of Green Oaks, Lake County, Illinois (Abatement of Entire Tax Levy Year 2023 Bond Levy; Series 2021 Additional Road Funds) (pg.68) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Next Meeting Date January Meeting Schedule Below: ● Combined TIF & Committee of the Whole Meeting for Wednesday, 1.3.24 @7:30 p.m. ● Working Group Meeting for Wednesday, January 10, 2024 @6:00 p.m. ● Plan Commission Meeting for Wednesday, January 10, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, January 17, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, January 24, 2024 @ 7:30p.m. February 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, February 7, 2024 @ 7:30 p.m. ● TIF Working Group Meeting for Wednesday, February 14, 2024 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, February 14, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, February 21, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, February 28, 2024 @ 7:30p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.