City Council

Posted June 24, 2024 at 3:30 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, June 26, 2024 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/498707925 To Join this Meeting by using your Smartphone, please dial the following Number Followed by the Access Code: United States: +1 (224) 2245013412 ● Access Code: 498-707-925 For Supported Devices, Tap a “Once-Touch” Number below to join instantly: tel:+12245013412,,#498707925 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) ● Minutes of the Combined TIF & COW Meeting Held Wednesday, June 5, 2024 7.0 Village President 7.1 Motion to Accept and Approve Village Planner, Rolf Cambell & Associates Memo Dated June 24, 2024 Re: Change Order for the Memorial Garden in the Amount Not to Exceed $47,692 ~ Total New Cost of the Memorial Garden Project is $482,944 (pg.4) 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Accept and Approve Taco Pros 30-day Temporary Signage Beginning Wednesday, June 19, 2024 through Friday, July 19, 2024 (pg.10) 8.2 Acceptance and Approval of the Plan Commission and Zoning Board of Appeals (PC-ZBA) Favorable Recommendation for the Design Review and to Amend the MX District Final Plan Ordinance to allow the Taco Pros Signage Plan as Proposed at 14010 W Rockland Road (aka 1 Confidence Drive) Subject to all Signage Receiving Full Building Permit Approval (pg.17) 8.2a Recommend Acceptance and Approval of an Ordinance Providing for a Second Amendment to the Gas N Wash Final Plan Approval (Taco Pros Signage) (pg.) Agenda ~ Regular Board Meeting June 26, 2024 Page 2 8.0 Committees ~ Continued Annexation, Planning & Zoning ~ Chairman Glogovsky 8.3 Acceptance and Approval of HMG Memo Re: 2023 Annual Monitoring Report Preparation & Submission for Route 176 Buckthorn Clearing Pay Request No. 11 Payable to Encap, Inc. in the Amount Not to Exceed $750 (pg.18) Building ~ Chairman Furlong Finance ~ Chairman Sellami 8.4 Motion to Accept and Approve June 2024 Bills for Payment in the Amount of $217,092.15 & Acknowledge Deposit Exhibits for May 2024 & June 2024 in the Amount of $343,857.44 (pg.50) 8.5 Motion to Accept and Approve the June 2024 TIF Fund Bills for Payment in the Amount of $32,647.29 (pg.56) 8.6 Motion to Approve the Treasurer’s Report for May 2024 & Place on File 8.7 Recommend Acceptance & Approval of the Village of Green Oaks Fiscal Year 24-25 Appropriation Ordinance (pg.58) Public Affairs ~ Chairman Griffin 8.8 Update: Cars N Coffee Family Event Held Sunday, June 23rd @ Lambs Farm Public Works ~ Chairman Wagener 8.9 Motion to Approve Clarke Environmental Mosquito Mgmt. ~ Following Invoices Totaling $14,580: 8.9a Invoice No. 001032583 Dated 5.20.24 in the Amount Not to Exceed $7,290 for the FY 2024-2025 Season (Invoice 1 of 4) (pg.68) 8.9b Invoice No. 001032776 Dated 5.27.24 in the Amount Not to Exceed $7,290 for the FY 2024-2025 Season (Invoice 2 of 4) (pg.69) 8.10 Motion to Approve a Grant for Saddle Hill HOA Ecological Restoration Project for FY 2024-2025 of the Saddle Hill Common Areas in the Amount Not to Exceed $2,692.50 (50% Cost Share w/ Saddle Hill HOA of the $5,385 Proposal) Contingent Upon Proper Permitting (pg.) 8.11 Motion to Approve Native Restoration’s Invoice No. 2024000134 Dated 6.7.24 in the Amount Not to Exceed $691 for Ecological Restoration at Memorial Garden (pg.70) 8.12 Motion to Approve Gewalt Hamilton Associates, Inc. (GHA) Memo Dated June 12, 2024 Re: Short Term (120 Days) Proposal for Professional Services Re: Village of Green Oaks Water System Operations Beginning July 1, 2024 through October 31, 2024 (pg.72) 8.13 Recommend Acceptance and Approval of the Establishment of the Village of Green Oaks Special Service Area Number Fourteen (SSA No# 14) (pg.) 8.1.4 Recommend Acceptance and Approval of the Establishment of the Village of Green Oaks Special Service Area Number Fourteen (SSA No# 15) (pg.) 8.15 Motion to Approve Village Engineer Clark Dietz Engineering Services Agreement Dated June 24, 2024 Re: Design & Engineering Services for both Special Service Areas No.’s 14 & 15 (pg.) Agenda ~ Regular Board Meeting June 26, 2024 Page 3 8.0 Committees ~ Continued Street & Roads ~ Chairman Sugrue 9.0 Village Attorney 10.0 Village Administrator 11.0 Ordinances for Passage: Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2024-O-2 & Resolutions ~ 2024-R-1 11.1 Motion to Approve the Village of Green Oaks Appropriation Ordinance for the Fiscal Year 2024-2025 (pg.) 11.2 Motion to Approve the Establishment of the Village of Green Oaks Special Service Area Number Fourteen (SSA No# 14) (pg.) 11.3 Motion to Approve the Establishment of the Village of Green Oaks Special Service Area Number Fourteen (SSA No# 15) (pg.) 11.4 Motion to Approve an Ordinance Providing for a second amendment to the Gas N Wash Final Plan Approval (Taco Pros Signage) (pg.) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Next Meeting Date July 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Cancelled for Wednesday, July 3, 2024 @ 7:30 p.m. ● Plan Commission Meeting Wednesday July 10, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, July 17, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, July 24, 2024 @ 7:30p.m. August 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, August 7, 2024 @ 7:30 p.m. ● Plan Commission Meeting Wednesday August 14, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, August 21, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, August 28, 2024 @ 7:30p.m. September 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, September 4, 2024 @ 7:30 p.m. ● Plan Commission Meeting Wednesday September 11, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 18, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, September 25, 2024 @ 7:30p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.