City Council

Posted July 15, 2024 @ 3 pm VILLAGE BOARD OF TRUSTEES COMMITTEE OF THE WHOLE MEETING Wednesday, July 17, 2024 at 7:30 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below. To Join this Meeting from your Computer or Tablet do so by clicking on the Following Link: https://meet.goto.com/244012853 To Join this Meeting by using your Smartphone please dial the following Number Followed by the Access Code: United States: +1 (872) 240-3412 ● Access Code: 244-012-853 For Supported Devices, Tap a “One-Touch” Number below to join instantly One-Touch: tel:+18722403412,,244012853# 1.0 Call to Order 2.0 Roll Call 3.0 Non-Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 4.0 Appoint Rich Glogovsky Village President Pro Tem in the Absence of the Village President 5.0 Village President 5.1 Review the following Minutes: (pg.1) Minutes of the Regular Board Meeting Held Wednesday June 26, 2024 5.2 Update: Re: LCPW/Spectrum & LCPW Wholesale Sewage Disposal Agreement 5.3 Update: Memorial Garden Construction ~ Green Oaks Flag ~ Lighting (pg.7) 5.4 Discussion and Possible Recommendation for Acceptance and Approval of Village Planner Memo Dated July 15 Re: Pay Request No. 1 in the Amount Not to Exceed $344,745 Payable to A. Jules Construction, LLC For Work Performed through July 10, 2024 (pg.) 5.5 Discussion Re: 10 Year TIF Audit 5.6 Recommend Acceptance and Approval of Village Attorney’s June 30, 2024 Memo Re: Village of Green Oaks TIF District Intergovernmental Agreement with Libertyville Fire Protection District for Payment of Annual Capital Depreciation Costs (ambulance depreciation for calls to Spectrum and Sheridan Senior Living Facilities) in the Amount Not To Exceed $23,399.31 (pg.12) 6.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 6.1 Update: Home Occupation Ordinance (pg.19)  Agenda ~ Committee of the Whole Meeting July 17, 2024 Page 2 6.0 Committees ~ Continued Building ~ Chairman Furlong 6.2 Update: June 2024 Building Report (pg.26) 6.3 Update: Beautification Ordinance (pg.27) 6.4 Update: Superior Ambulance Finance ~ Chairman Sellami ~ Absent Public Affairs ~ Chairman Griffin Public Works ~ Chairman Wagener 6.5 Recommend Acceptance and Approval of Clarke Environmental Mosquito Mgmt. Invoice No. 001033577 Dated 6.25.24 for Invoice 3 of 4 for the 2024 Season in the Amount Not to Exceed $7,290 (pg.42) 6.6 Recommend Acceptance and Approval of Native Restoration’s Invoice No. 2024000203 Dated 7.10.24 in the Amount Not to Exceed $691 for Mowing at Memorial Garden (pg.43) 6.7 Recommend Acceptance and Approval of Illinois EPA Division of Water Pollution Control Invoice Dated June 18, 2024 Re: NPDS Annual Fee in the Amount Not to Exceed $1000 for the Period 7.1.24 ~ 6.30.25 (pg.45) 6.8 Update: SSA No.’s 14 & 15 6.9 Update: Vault Testing on O’Plaine Rd (pg.46) 6.10 Groot Recycling Analysis for June 2024 (pg.47) Street & Roads ~ Chairman Sugrue 6.11 Update: FY 24-25 RIP 6.12 Discussion Re: Village Engineer’s Memo Dated July 12, 2024 Re: Guerin Rd and O’Plaine Rd Path Preliminary Alignments (pg.) 6.13 Recommend Acceptance and Approval of Village Engineer Memo Dated July 1, 2024 Re: RIP 2024-2025 Pay Request No. 1 in the Amount Not to Exceed $561,628.08 Payable to J.A. Johnson (pg.48) 6.14 Discussion Re: Street Sign Replacement (pg.) 7.0 Village Engineer 7.1 Clark Dietz Status Report for July 2024 (pg.) 8.0 Village Administrator 8.1 Discussion Re: Village Hall Banners (pg.59) 8.2 Discussion Re: Tax Redemption ~ Foreclosed Properties ~ Glenbrook Program (pg.61) 8.3 LCML Golf Outing, Monday, July 29 ~ 10:30 a.m. to 6:30 p.m. th The Arboretum Club ● 401 Half Day Rd in Buffalo Grove 8.4 111th Annual IML Conference ● Hyatt Regency Chicago on the Riverwalk ● Sept. 19-21 8.5 Update: Civic Systems and Decision Systems Company 9.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2024-O-6 & Resolutions ~ 2024-R-1 10.0 Old Business 10.1 Possible Sewer Extension/Rockland Road 11.0 New Business  Agenda ~ Committee of the Whole Meeting July 17, 2024 Page 3 12.0 Unfinished Business 12.1 Lake County/Libertyville Sewer Agreement 13.0 Next Meeting Date July 2024 Meeting Schedule Below: ● Regular Board Meeting Wednesday, July 24, 2024 @ 7:30p.m. August 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, August 7, 2024 @ 7:30 p.m. ● Plan Commission Meeting Wednesday, August 14, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, August 21, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, August 28, 2024 @ 7:30p.m. September 2024 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, September 4, 2024 @ 7:30 p.m. ● Oaktoberfest ~ September 7, 2024 @ Lambs Farm ~ 5pm to 10pm ● Plan Commission Meeting Wednesday, September 11, 2024 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 18, 2024 @ 7:30p.m. ● Regular Board Meeting Wednesday, September 25, 2024 @ 7:30p.m. 14.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.