City Council

Posted August 18, 2025 at 3:00 pm VILLAGE BOARD OF TRUSTEES COMMITTEE OF THE WHOLE MEETING Wednesday, August 20, 2025 at 7:00 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below: Join the meeting now Microsoft Teams Meeting ID: 231 131 267 568 ● Passcode: fP9B4a 1.0 Call to Order 2.0 Roll Call 3.0 Non-Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 3.1 Ms. Stacy Bilharz of Reigate Woods Re: Subdivision Beautification Grant Program (pg.) 3.2 Ms. Kim Godden of Superior Ambulance Re: One Energy Drive (pg.) 4.0 Village President 4.1 Review the following Minutes: (pg.) ● Minutes of the Committee of the Whole Meeting Held Wednesday, July 23, 2025 4.2 Update: Memorial Garden • Electrical • Landscaping • Brick Paver Program 4.3 Update: 1961 Buckley Rd Utilities & Demo Project Scope Proposals (pg.) 4.4 Update: Illinois Safe Route to School (SRTS) Grant • Atkinson Rd (pg.) 4.5 Update: Working Group Meeting Held Wednesday, August 13, 2025 (pg.) 5.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 5.1 Update: PC/BZ Meeting Wednesday, August 13, 2025 (pg.) 5.1a Recommend Acceptance and Approval of the PC/ZBA Design Review Re: Wall Sign for the Northern Illinois Foodbank at 13950W. Business Center Drive in a LI – Limited Industrial District with or without code compliant illumination (pg.) 5.2 Update: Rt 176 Widening Project 5.3 Update: Monument Signs • U-Haul • North Shore Distillery • Link’s (Business Ctr Dr) 5.4 Recommend Acceptance and Approval of Village Engineer Memo Re: Rt. 176 Buckthorn Clearing Phase IIA Pay Request No. 2 Payable to Davey Resource Group in the Amount Not to Exceed $47,888.07 (pg.) 5.5 Recommend Acceptance and Approval of Village Engineer Memo Re: Rt. 176 Buckthorn Clearing Phase IIA Pay Request No. 3 Payable to Davey Resource Group in the Amount Not to Exceed $875.49 (pg.) Agenda ~ Committee of the Whole Meeting August 20, 2025 Page 2 5.0 Committees ~ Continued Building ~ Chairman Furlong 5.6 Discussion Re: Village Hall Updates 5.6b Project Scope for Sidewalk & Stairs • Parking Lot Light Poles (pg.) 5.7 Discussion Re: Property Maintenance (pg.) 5.8 Recommend Acceptance and Approval of Grant Payment to Saddle Hill II HOA in the Amount Not to Exceed $1,660 (50% Cost Share w/ Saddle Hill II HOA of the $3,320 Proposal) (pg.) Finance ~ Chairman Sellami 5.9 Update: Metra Station Feasibility Study Public Affairs ~ Chairman Griffin 5.10 Upcoming Green Oaks Community Events 2025: Oaktoberfest Saturday, September 6th @ Lambs Farm from 5-10pm • Santa Parade Saturday, December 13th (pg.) Public Works ~ Chairman Flaig 5.11 Recommend Acceptance and Approval of Recommend Acceptance and Approval of Village Engineer Memo Re: SSA 14 & 15 Water Main Pay Request No. 3 Payable to Joel Kennedy Construction in the Amount Not to Exceed $340,479.39 (pg.) 5.12 Recommend Acceptance and Approval of Village Engineer Memo Re: Lift Station Repairs 5.12a Rockland Road Lift Station Repair (pg.) 5.12b Polo Trail Pump Replacement (pg.) 5.13 Update Re: Water Rate Study 5.14 Update Re: Pond Paser Rating (pg.) Street & Roads ~ Chairman Sugrue 5.15 Discussion Re: Atkinson Rd Sign Data (pg.) 5.16 Discussion Re: Street Sweeping and Striping for FY 25-26 (pg.) 6.0 Village Engineer 6.1 Status Report for August 2025 (pg.) 7.0 Village Administrator 7.1 112th Annual IML Conference September 18th thru September 20th • Hyatt Regency on the Riverwalk • Chicago, IL 7.2 Discussion Re: Return-To-Work Policy • Employee Handbook Draft (pg.) 8.0 Ordinances for Passage ~ Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2025-O-07 & Resolutions ~ 2025-R-4 9.0 Old Business 9.1 Possible Sewer Extension/Rockland Road 10.0 New Business 11.0 Unfinished Business 11.1 Lake County/Libertyville Sewer Agreement Agenda ~ Committee of the Whole Meeting August 20, 2025 Page 3 12.0 Executive Session 12.1 Probable or Pending Litigation - Litigation when and action against, effecting, or on behalf of the particular public body has been filed or is probable and is pending in a court or administrative tribunal as provided under 5ILCS120/2 (c) (11). 13.0 Action if any, on matters discussed in executive session 14.0 Next Meeting Date August 2025 Meeting Schedule Below: ● Regular Board Meeting Wednesday, August 27, 2025 @ 7:00 p.m. September 2025 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, September 3, 2025 @ 7:00 p.m. ● TIF Working Group Meeting Wednesday, September 10, 2025 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, September 10, 2025 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 17, 2025 @ 7:00 p.m. ● Regular Board Meeting Wednesday, September 24, 2025 @ 7:00 p.m. October 2025 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, October 1, 2025 @ 7:00 p.m. ● TIF Working Group Meeting Wednesday, October 8, 2025 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, October 8, 2025 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, October 15, 2025 @ 7:00 p.m. ● Regular Board Meeting Wednesday, October 22, 2025 @ 7:00 p.m. 15.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.