City Council

Posted August 25th, 2025 at 3 pm VILLAGE BOARD OF TRUSTEES REGULAR BOARD MEETING Wednesday, August 27, 2025 at 7:00 p.m. Village Hall Board Room ● 2020 O’Plaine Road ● Green Oaks, IL 60048 AGENDA . This meeting is also available virtually by clicking on the link below: Join the meeting now Microsoft Teams Meeting ID: 262 253 835 682 Passcode: nucDGi 1.0 Call to Order 2.0 Prayer 3.0 Pledge of Allegiance 4.0 Roll Call 5.0 Non-Agenda Items and Visitors The Village President and Board of Trustees Allocate Fifteen (15) Minutes at This Time for those Individuals Who Would like the Opportunity to Address the Village 6.0 Approve the Following Minutes: (pg.1) ● Minutes of the Regular Board Meeting Held Wednesday, July 23, 2025 7.0 Village President 7.1 Update: Village of Green Oaks Resident Survey • Brick Paver Order Form (pg.6) 7.2 Recommend Acceptance and Approval to Adopt a Resolution Approving the Village of Green Oaks Return-To-Work Policy (pg.10) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.1 ~ 8.0 Committees: Annexation, Planning & Zoning ~ Chairman Glogovsky 8.1 Motion to Accept and Approve a Favorable Recommendation from the PC/ZBA Design Review Re: Wall Sign for the Northern Illinois Foodbank Located at 13950 W. Business Center Drive in a LI – Limited Industrial District with or without Code Compliant Illumination (pg.12) 8.2 Motion to Approve Village Engineer Memo Dated July 16, 205 Re: Rt. 176 Buckthorn Clearing Phase IIA Pay Request No. 2 Payable to Davey Resource Group in the Amount Not to Exceed $47,888.07 (pg.14) 8.3 Motion to Approve Village Engineer Memo Dated July 16, 205 Re: Rt. 176 Buckthorn Clearing Phase IIA Pay Request No. 3 Payable to Davey Resource Group in the Amount Not to Exceed $875.49 (pg.20) 8.4 Motion to Approve David Eubanks Invoice Dated 8.22.25 for Professional Stewardship Services for Phase 1 Slope on Rt. 176 in the Amount Not to Exceed $1,850 (pg.24) Agenda ~ Regular Board Meeting August 27, 2025 Page 2 8.0 Committees ~ Continued Building ~ Chairman Furlong 8.5 Recommend Acceptance and Approval to Adopt a Resolution Approving the Commitment of Local Funding for Two Subdivision Beautification Grants Forest Lake and Reigate Woods (pg.25) ~ See 11.0 Ordinances & Resolutions for Passage Item No. 11.2 ~ 8.6 Motion to Accept and Approve Village Hall Upgrades 8.6a Security System Proposal from Alarms Silver Star Technology in the Amount Not to Exceed $23,000 (pg.26) 8.6b Village Hall Doors (2) Proposal from R Professional Group, Inc. in the Amount Not to Exceed $22,190 Front and Side Doors $19,390 • Painting/Staining $2,800(pg.68) 8.7 Motion to Accept and Approve Grant Payment to Saddle Hill II HOA in the Amount Not to Exceed $1,660 (50% Cost Share w/ Saddle Hill II HOA of the $3,320 Proposal) (pg.70) Finance ~ Chairman Sellami 8.8 Motion to Accept and Approve August 2025 Bills for Payment in the Amount of $294,451.38 & Acknowledge Deposit Exhibits for July & August 2025 in the Amount of $634,706.48 (pg.71) 8.9 Motion to Accept and Approve the August 2025 TIF Fund Bills for Payment in the Amount of $31,622.48 (pg.80) 8.10 Treasurer’s Report for July 2025 and Place on File Public Affairs ~ Chairman Griffin Public Works ~ Chairman Flaig 8.11 Motion to Approve Village Engineer Memo Re: SSA 14 & 15 Water Main Pay Request No. 3 Payable to Joel Kennedy Construction in the Amount Not to Exceed $340,479.39 (pg.) 8.12 Motion to Approve Village Engineer Memo Dated August 20, 2025 Re: Lift Station Repairs in the Amount Not to Exceed $54,178.21 (pg.100) 8.12a O’Plaine Road Lift Station Valve Vault Repair $19,583.41 8.12b Rockland Road Lift Station Repair $8,392.80 8.12c Polo Trail Pump Replacement $26,202.00 Street & Roads ~ Chairman Sugrue 8.13 Motion to Approve Village Engineer Memo Dated August 25, 2025 Re: Libertyville Township Invoice for Laurel Lane Paving Pay Request in the Amount Not to Exceed $17,035.32 (pg.107) 9.0 Village Attorney 10.0 Village Administrator 10.1 Discussion Re: 112th Annual IML Conference September 18th thru September. 20th Hyatt Regency on the Riverwalk • Chicago, IL Agenda ~ Regular Board Meeting August 27, 2025 Page 3 11.0 Ordinances for Passage: Proclamations & Resolutions for Adoption Last Ordinance Passed ~ 2025-O-7 & Resolutions ~ 2025-R-4 11.1 Motion to Adopt a Resolution Approving the Village of Green Oaks Return-To-Work Policy (pg.10) 11.2 Motion to Adopt a Resolution Approving the Commitment of Local Funding for Two Subdivision Beautification Grants • Forest Lake and Reigate Woods (pg.25) 12.0 Old Business 12.1 Possible Sewer Extension/Rockland Road 13.0 New Business 14.0 Unfinished Business 14.1 Lake County/Libertyville Sewer Agreement 15.0 Next Meeting Date September 2025 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, September 3, 2025 @ 7:00 p.m. ● TIF Working Group Meeting Wednesday, September 10, 2025 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, September 10, 2025 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, September 17, 2025 @ 7:00 p.m. ● IML Annual Conference 2025 September 18th through September 20th ● Regular Board Meeting Wednesday, September 24, 2025 @ 7:00 p.m. October 2025 Meeting Schedule Below: ● Combined TIF Committee Meeting Wednesday, October 1, 2025 @ 7:00 p.m. ● TIF Working Group Meeting Wednesday, October 8, 2025 @ 6:00 p.m. ● Plan Commission Meeting Wednesday, October 8, 2025 @ 7:30 p.m. ● Committee of the Whole Meeting Wednesday, October 15, 2025 @ 7:00 p.m. ● Regular Board Meeting Wednesday, October 22, 2025 @ 7:00 p.m. 16.0 Adjourn The Village of Green Oaks is subject to the requirements of the Americans with Disabilities Act of 1990. Individuals with disabilities who plan to attend this meeting and who require certain accommodations in order to allow them to observe and/or participate in this meeting or who have questions regarding the accessibility of the meeting or the facilities are required to contact Village Administrator Denise Kafkis at (847) 362-5363 promptly to allow the Village to make reasonable accommodations for those persons.