City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS May 15, 2012 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order and led the Pledge of Allegiance. The following Council Members were present: Gary Killpack, Gene Smith, Adam Coppolo, Tom McCullough, Jim Boan, and Lisa Maes. The following were present representing the City: Director of Public Works Mike Nelson, Director of Human Resources Debbie Klein Robertson, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Parks and Recreation Director Allan Wilson, City Attorney Galen West, and Public Affairs Specialist Stephen Pyles. APPROVAL OF THE AGENDA Council Member McCullough moved to add an Executive Session for land acquisition and personnel. Council Member Killpack moved to add Council Action Item E: To reestablish the search for a new City Administrator. Council Member Smith seconded. Motion carried. (7-0) PROCLAMATIONS National Police Week Chief Steffen read the proclamation and the Mayor called upon all citizens to observe the week of May 13th through May 19th as National Police Week by commemorating and thanking our police officers, past and present, who by their faithful and loyal devotion to their responsibilities have rendered a dedicated service to their communities and, in doing so, have establish for themselves an enviable and enduring reputation for preserving the rights and security of all citizens. The Mayor further called upon all citizens to observe May 15th as Peace Officers Memorial Day to honor those peace officers who, through their courageous deeds, have lost their lives or have become disabled in the performance of duty. Flaming Gorge Days Deli Frantzen read the proclamation and the Mayor declared June 18th through June 24th as 2012 Flaming Gorge Days Week and urged all visitors and citizens of Green River and Sweetwater County to participate in the celebration. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Stephen Pyles said the information for the utility warranty services have went out on May 1, 2012. There are citizens that are mailing their enrollment forms in with their city billing and that is not where it needs to go. He asked the citizens to send the enrollment form back to Service Line Warranties of America in the provided postage paid envelope. He congratulated the council for a job well done at the Rockin’ River Chef’s Challenge and he presented them with the spatula for their first place finish. Council Member Coppolo asked about preexisting conditions. Mr. Pyles said there is a grace period of ninety days so if they already have issues and are planning to wait until they receive the warranty it would not be covered. He encouraged everyone to read the information packet they received from Service Lines of America. Council Member Smith said he filled the enrollment form out online so people can also do it that way. ORDINANCES Adoption of State Statutes for DUI’s, Youthful Offender DUI’s, and DUS’s City Council Proceedings May 15, 2012 Page 1 of 5 1st Reading: An ordinance adopting laws prohibiting driving while under the influence of alcohol or controlled substances, driving with suspended license, and driving while under the influence of drugs or alcohol when under the age of 21 years. Council Member Coppolo moved to approve the ordinance on first reading. Council Member Boan seconded. Council Member McCullough said he will support this to see how it goes for a year. Motion carried. (7-0) Change the Charter Ordinance from City Administrator to Mayoral 1st Reading: An ordinance to change the City of Green River Charter Ordinance from City Administrator to Mayoral. Council Member Boan moved to approve the ordinance on first reading. Motion died with lack of a second. Council Member Boan said they just used parliamentary procedure to kill this issue and they will hopefully start searching for a new city administrator. RESOLUTIONS Amendment of the City’s Submission to the Bureau of Land Management to Acquire Land R12-25: A resolution authorizing submission of a proposal to the Bureau of Land Management to acquire land located in Sections 10 and 12, Township 18 North, Range 180 West, Sweetwater County, Wyoming, on behalf of the governing body of the City of Green River, Wyoming. Council Member Coppolo moved to approve the resolution. Council Member Maes seconded. The Mayor clarified that the city has been looking at the acquisition of Sections 10 and 12 to the west and this amendment reduces the sections from the full section of townships. This takes all land off that is not usable land for development. Council Member McCullough said this property will go out for bid so anyone can get it. This is not a commitment of any kind by the city. Motion carried. (7-0) COUNCIL ACTION ITEMS Consideration of a Bid Award for the 2013 Street Improvement Project Council Member Maes moved to award the 2013 Street Improvement Project to Lewis and Lewis Construction Incorporated in the amount of $1,835,810 for full asphalt pavement and piecemeal concrete replacement. Council Member Smith seconded. Council Member Boan asked why there is only one contractor that is bidding on multi-million dollar projects. Mr. Nelson said he does not know why there isn’t more interest. Motion carried. (7-0) Agreement with Rocky Mountain Power for the River Cove Subdivision Council Member Smith moved to approve an agreement with Rocky Mountain Power for the installation of power and light poles to the River Cove Subdivision. Council Member McCullough seconded. Mr. Nelson said the sub divider put in bases for the light poles and Rocky Mountain Power will City Council Proceedings May 15, 2012 Page 2 of 5 come in and install the light poles in the subdivision. Council Member McCullough asked if they will be the same as what is out there already. Mr. Nelson said no, they will be different because the ones that are already there were approved by the city and the ones that are going in now are standard and what Rocky Mountain Power installs. These poles will be aluminum not wood. Council Member Coppolo asked if the city does not approve of them then can they go back and have them changed. Mr. Nelson said yes but the standard pole is wooden and the ones that will be going in are what the sub divider wants. Motion carried. (7-0) Contract with Quality Control Materials Testing Services for Capital Projects Council Member Boan moved to approve the award, pending legal approval, of a three year contract for materials testing services to Indo American Engineering for the Capital Improvement Projects constructed between May 2012 and December 2014 for the sum of $329,196. Council Member McCullough seconded. Motion carried. (7-0) Purchase Agreement for “Cougar” art Sculpture Council Member Killpack moved to approve the purchase agreement in the amount of $6,240 between the City of Green River and artist Steve Tyree. Council Member Maes seconded. Motion carried. (7-0) Reestablishing the Search for the New City Administrator Council Member Killpack moved to reestablish the search for a City Administrator. Council Member Coppolo seconded. Motion carried. (7-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (7-0)  Authorize the requested in-kind assistance during Flaming Gorge Days involving city staff, facilities and equipment  Waive the business license requirements and associated fees for the vendor booths at the Festival in the Park during 2012 Flaming Gorge Days  Malt Beverage Permits to the Flaming Gorge Days Committee for Friday, June 22, 2012 and Saturday, June 23, 2012 from 10 am until 5 pm at Evers Park, and Friday, June 22, 2012 and Saturday, June 23, 2012 from 5 pm until midnight at Stratton Myers Park  Authorization for the Mayor to sign and initial the relevant documents for the Lagoon Discount Ticket Program  Approve and sign the Memorandum of Agreement to assist in the Emergency Action Plan with the Jamestown Rio Vista Water and Sewer District  Keep the ward boundaries the same as adopted by Ordinance 02-02 on April 16, 2002, and to have staff produce a Ward Boundary map including the 2012 Voting District Boundaries as approved by the Sweetwater County Commissioners  Authorize the Mayor to sign the annual contract between the City of Green River/Urban Renewal Agency and the Wyoming Business Council (Wyoming Main Street) for technical assistance funds in the amount of $20,000  Approve the agreement with the Blind Campus Organization for a one year adult pass for the Recreation Center  Enter into a contract for custodial services for the Recreation Center with Castle Cleaning Company in the amount of $60,000 for July 1, 2012 through June 30, 2013  Minutes for April 23, 2012 Special Council Proceedings and May 1, 2012 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $2,509.91 Outstanding Invoices = $373,165.85 Pre-authorization Payments = $768,000.00 Payroll Expenditures = $340,287.03 City Council Proceedings May 15, 2012 Page 3 of 5 CITY ADMINISTRATOR’S REPORT Mr. Nieters had nothing to report. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Killpack said he likes the agenda system. He said the URA has hired a new URA/Main Street Administrator and he will be here in June. Council Member Boan said he hopes everyone will honor the proclamations that were read tonight. He said the new system with the agendas is suppose to save $10,000 and that is why they are moving forward and he hope it will be a good thing. Council Member Maes had nothing to report. Council Member Coppolo said the new agenda system is not cross platform friendly. He said there is a budget workshop on Thursday and he would like some history to be able to compare to. Mr. Nieters said the city has moved forward with program based budgeting which has altered the chart of accounts so there is no history to go back on. They are going from a chart of accounts with thirty or so to around 500 chart of accounts, so breaking it out would be impossible because they were not budgeted by program before. Council Member Coppolo asked for a summary by department. Mr. Nieters said they have that already in the budget books. Council Member McCullough said he was never included in the discussion to change to the new format for the agendas. He believes there is a lack of communication. He said the new system does not have page numbers. He wants to see how much is going to be saved over time. The Mayor said he asked for the change and it was discussed previously. The software was already there, and now it is being used. Council Member Smith thanked all of the citizens that contacted him about the change in form of government. Their input was welcomed and all but one wanted to stay with the City Administrator form of government. He said the Chamber Board of Directors will be hiring a new Chamber director in the near future. The Mayor sent his condolences to the Luzmoor family for their loss. ADJOURN TO EXECUTIVE SESSION Council Member Boan moved to adjourn to executive session to discuss land acquisition and personnel at 7:46 pm. Council Member Smith seconded. Motion carried. (7-0) RECONVENE Council Member Boan moved to reconvene at 8:18 pm. Council Member Killpack seconded. Motion carried. (7-0) COUNCIL ACTION ITEM Council Member Boan moved to approve and authorize the Mayor to sign the personnel agreement discussed in executive session on behalf of the city. Council Member Smith seconded. Motion carried. (7-0) ADJOURNMENT City Council Proceedings May 15, 2012 Page 4 of 5 Council Member Boan moved to adjourn at 8:19 pm. Council Member Smith seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings May 15, 2012 Page 5 of 5