City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS June 5, 2012 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order and Rebecca Briesmaster led the Pledge of Allegiance. The following Council Members were present: Gary Killpack, Gene Smith, Tom McCullough, Jim Boan, and Lisa Maes. The following were present representing the City: Director of Public Works Mike Nelson, Director of Human Resources Debbie Klein Robertson, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, City Attorney Galen West, and Public Affairs Specialist Stephen Pyles. Council Member Coppolo was not present. APPROVAL OF THE AGENDA Council Member Boan moved to approve the agenda with the addition of an executive session for personnel and land acquisition. Council Member McCullough seconded. Motion carried. (6-0) PROCLAMATIONS Expedition Academy and the Great American Can Roundup Expedition Academy Principal John Poole read the proclamation and the Mayor declared June 6, 2012 Expedition Academy’s Great American Can Roundup Day and encouraged each and every citizen to continue to recycle their aluminum beverage cans at Expedition Academy. PRESENTATIONS Military Recognition Harry Hollar presented a t-shirt, plaque, and flag to the parents of Traeger L. Sperry in recognition of his service in the military. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Ms. Leigh introduced the new Executive Director of the Chamber of Commerce, Rebecca Briesmaster. Ms. Briesmaster said she moved to the area about a year ago after graduating from Weber State University with a Bachelor’s Degree in Public Relations and Advertising. She has worked for the Travel and Tourism Board since August of 2011 and she gained a lot of experience and knowledge about the area while working there. She is learning so much and she is so thankful for the warm welcome that she has received from the community. She said traffic through the Visitor’s Center is very heavy and continues throughout the day. They have sold a lot of Flaming Gorge Days tickets and are still taking registration forms and money for the Flaming Gorge Days parade. The Forest Service has joined them in the Visitor’s Center and they will be staffing the center on Saturdays from 9 am to 3 pm. Clean Up and Green Up, City Wide Clean Up went very well. They had around 55 volunteers and they collected 1,760 pounds of garbage. She thanked all who participated. They have two yearling fillies outside that are available for adoption. They are having a contest to name them. Names can be sent to the chamber office or submitted on their Facebook page. The deadline for entries is June 22, 2012 and the winners will receive a $25 gift certificate and will get their picture taken with the horses. They are accepting photo submissions for the Sweetwater County Photo Contest until July 27, City Council Proceedings June 5, 2012 Page 1 of 4 2012. Anyone can submit photos at the Chamber and at the fair as well on July 29th and 31st. The theme is “Don’t Stop Kickin’ til the Clock Stops Tickin”. Photos do not have to be rodeo related. For more information and an entry forms contact the Chamber. Lunch and Learn will be held on Wednesday, June 20, 2012, at the Moose on the Green at 12. The speaker will be Harry Hollar and he will be speaking about the Blind Campus project. Donna Ragsdale from the Green River Arts Council asked for council’s consideration for a sculp ture garden to be located at Thomas Moran Park by the Chamber of Commerce. The garden would represent the mining industry. Bill Olds asked if the city owns the land around the new dispatch center. He said the landscaping around the building needs some care. Mr. Wilson said the city is responsible for the grass that is outside the fenced area. Staff will be fixing a sprinkler line that was damaged and will continue taking care of the land outside the fe nced area. As far as inside the fenced area, the Dispatch Center will be taking care of that. Mr. Olds said he is concerned with the sewer line insurance that the city has offered to the community. He recommended that all the citizens read the small print on the insurance coverage. He said the insurance does not cover a lot of things and people should be aware of it. It is not as good as the city would like them to think. Council Member Killpack said the city is not pushing the insurance. They are simply offering it to citizens. It is the citizen’s choice to take part in the insurance or not. Harry Hollar said if anyone has a person they know that is serving in the military to contact him so they can be recognized. He said Lincoln Middle School did an outstanding job collecting needed items for the military. He said on June 14, 2012, from 6 to 8 pm, IHOP will be giving 20% of the proceeds made to the Campus for the Blind. He encouraged everyone to come during that time. ORDINANCES Adoption of State Statutes for DUI’s, Youthful Offender DUI’s, and DUS’s 2nd Reading: An ordinance adopting laws prohibiting driving while under the influence of alcohol or controlled substances, driving with suspended license, and driving while under the influence of drugs or alcohol when under the age of 21 years. Council Member Killpack moved to approve the ordinance on second reading. Council Member Maes seconded. Motion carried. (6-0) RESOLUTIONS Transfer of Funds for Engineering Inspector Overtime R12-26: A resolution for the governing body of the City of Green River, Wyoming, to approve a modification in the General Fund for the additional overtime hours needed for the Public Works Engineering Division in the amount of $5,700. Council Member Smith moved to approve the resolution. Council Member Maes seconded. Motion carried. (6-0) Acceptance of a Community Development Block Grant for the Union Pacific Depot Study R12-27: A resolution for the governing body of the City of Green River, Wyoming, to approve a modification in the Capital Projects fund for the Union Pacific Railroad Depot Study in the amount of $18,600. Council Member McCullough moved to approve the resolution. Council Member Boan seconded. Motion carried. (6-0) City Council Proceedings June 5, 2012 Page 2 of 4 COUNCIL ACTION ITEMS Support for the Green River Arts Council Industry Sculpture Garden Council Member Killpack moved to approve the Industry Sculpture Garden to be placed at Thomas Moran Park by the Green River Arts Council. Council Member McCullough seconded. Motion carried. (6-0) Change Orders to New World Systems for the Citywide Software System Project Council Member Boan moved to approve the change orders to New World Systems in the deductive amount of $18,000. Council Member Killpack seconded. Motion carried. (6-0) Change Order #2 from Uinta Engineering & Surveying, Inc. for Castle Rock Electric, for the Energy Efficiency Retrofit Project Council Member Maes moved to approve Change Order #2 from Uinta Engineering & Surveying, Inc. to accommodate revisions based on differences in the fixtures bid and the actual fixtures in place, to include additional lights not included in the original bid in the amount of $4,388.96. Council Member Smith seconded. Motion carried. (6-0) Open Container Permits Council Member Killpack moved to remove Consent Agenda Item F: Open Container Permits and move it to Council Action Item D for discussion. Council Member McCullough seconded. Motion carried. (6-0) Council Member Killpack moved to approve the issuance of Open Container Permits to the Wild Horse Saloon for June 23, and June 24, 2012 for the fenced in area at the establishment’s parking lot, from 12 pm to 5 am and to give permission for live music outside in the parking lot on June 23, and June 24, 2012. Council Member McCullough seconded. Council Member Killpack amended the motion as follows: Approve the issuance of Open Container Permits to the Wild Horse Saloon for June 22, and June 23, 2012 for the fenced in area at the establishment’s parking lot, from 12 pm to 5 am and to give permission for live music outside in the parking lot on June 22, and June 23, 2012. Council Member McCullough seconded. Motion carried. (6-0) Original motion carried (6-0) CONSENT AGENDA Council Member Smith moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0)  Contract with Marsha and Joseph Harris for Main Street flower watering in the amount of $200 per week.  Concession Agreement for Evers Park and the Rodeo Arena with Alysius, Inc DBA Team Builders in the amount of $300  Citywide HVAC Service Maintenance Agreement with Long Technologies in the amount of $28,635  Issuance of a Catering Permit to the Wild Horse Saloon for the Overland Stage Stampede Rodeo on June 8, and June 9, 2012 from 6:30 pm to midnight  Issuance of a Open Container Permit to the Wild Horse Saloon for the Disabled American Veterans Benefit Poker Run on June 16, 2012 from 10 am to midnight  Write off uncollectable account balances in the amount of $589.61  Minutes for May 3, 2012 Budget Workshop, May 8, 2012 Workshop, May 15, 2012 Council, and May 17, 2012 Budget Workshop  Financial Reports and Payment of Bills: Prepaid Invoices = $53,106.77 Outstanding Invoices = $1,159,047.89 Payroll Expenditures = $381,461.92 Pre-authorization Payments = $755,000.00 CITY ADMINISTRATOR’S REPORT City Council Proceedings June 5, 2012 Page 3 of 4 Mr. Nieters discussed the agenda for the June 12, 2012 workshop. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Killpack said the new URA/Main Street Manager will be starting on June 11, 2012. He said citizens were very impressed with the flag ceremony that was held on Memorial Day. Council Member Boan had nothing to report. Council Member Maes reminded citizens to attend the Overland Stage Stampede Rodeo this weekend. Council Member McCullough thanked the local VFW for the flag ceremony on Memorial Day. Council Member Smith thanked Public Works Department for holding the meeting with the property owners on Montana Way. He said the meeting will help keep citizens informed and updated. The Mayor said the Union Pacific Railroad has concerns with the city taking over the depot building. They said their number one concern is safety so he thinks the council should look atextending the fence along the tracks in that direction. They are also concerned with occupancy. They do not want any issues with vandalism of the building while it is empty. They are planning to vacate the depot in July or August so the council needs to discuss these issues and plan for the future. The Mayor said he met with the Flaming Gorge Days Committee and it takes a tremendous amount of work from all of the people involved to put on this event. He thanked them for doing such a good job. ADJOURN TO EXECUTIVE SESSION Council Member Boan moved to adjourn at 8:03 pm to discuss personnel and land acquisitions. Council Member McCullough seconded. Motion carried. (6-0) RECONVENE Council Member Boan moved to reconvene at 8:48 pm. Council Member Killpack seconded. Motion carried. (6-0) ADJOURNMENT Council Member Boan moved to adjourn at 8:50 pm. Council Member Smith seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings June 5, 2012 Page 4 of 4