City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS October 16, 2012 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order and Joel Gallob led the Pledge of Allegiance. The following Council Members were present: Gary Killpack, Gene Smith, Adam Coppolo, Tom McCullough, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Building Inspector David Allred, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks Supervisor Erek Roosa, City Attorney Galen West, and Public Affairs Specialist Stephen Pyles. Council Member Boan was not present. APPROVAL OF THE AGENDA Council Member Smith moved to move Consent Agenda Items: D Consideration of an Appointment to the Historic Preservation Commission and Item E: Consideration of an Appointment to the Joint Powers Telecommunications Board to Council Action Items: C & D and to approve the agenda. Council Member McCullough seconded. Motion carried. (6-0) PROCLAMATIONS Cowboys Against Cancer Proclamation Terry Warren read the proclamation and the Mayor declared the month of November Cowboys Against Cancer Awareness Month and urged all citizens to recognize and participate in its cause. The Mayor said he would like to thank Margaret Perry for her all of her efforts. Extra Mile Day Proclamation Laura Leigh read the proclamation and the Mayor declared November 1, 2012 to be Extra Mile Day in Green River and urged each individual in our community to take time on this day to “go the extra mile” in his or her own life and to acknowledge all those around who are inspirational in their efforts and commitment to make their organizations, families, community, country or world a better place. ORDINANCES Adopt the 2012 Editions of Building Codes 12:09: An ordinance to update the City Code of Ordinances with the latest addition of the International Building, Plumbing, Mechanical, Fuel Gas, Fire and Property Maintenance Codes and the most recent requirements. Council Member Coppolo moved to approve the ordinance on third and final reading. Council Member McCullough seconded. Motion carried. (6-0) RESOLUTIONS Increasing the Capital Projects Fund for the Banners and Way finding Project R12-46: A resolution for the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund from the Wyoming Business Council (WBC) - Main Street Program and the Sweetwater County Tourism Board in the amount of $30,000. Council Member Smith moved to approve the resolution. Council Member Maes seconded. Council Member Coppolo asked if staff has received an estimate of the cost for the project. Mr. Black said he has been working with the committee members and they are looking into making the signs in house. They will present their findings to council at a later workshop. City Council Proceedings October 16, 2012 Page 1 of 4 Motion carried. (6-0) COUNCIL ACTION ITEMS 2013 Street Improvement Project Release of Retainage and Deductive Change Order Council Member Maes moved to approve the Release of Retainage and the Deductive Change Order to Lewis & Lewis, Inc. for the 2013 Street Improvement Project. Council Member Killpack seconded. Council Member Coppolo said he is pleased to see that this project came in on time and under budget. He thanked all that were involved in the project. Motion carried. (6-0) Malt Beverage Permit Council Member McCullough moved to approve the issuance of a Malt Beverage Permit to Wind River Brewing Company of Pinedale, Wyoming for the Artoberfest on October 27, 2012 from 5 pm to midnight, at the Island Pavilion, contingent on the approval from the Town of Pinedale. Council Member Coppolo seconded. Council Member McCullough asked why Wind River Brewing Company out of Pinedale was chosen as the vendor. Mr. Black said the Arts Council was seeking to identify a micro-brewery that could come to Green River as part of their special event. They wanted the vendor to be able to set up a beer distribution facility at the Pavilion for the event. The council looked at local vendors but unfortunately none of them had the abilities to do so and that is why Wind River Brewing was chosen. Motion carried. (6-0) Appointment to the Historic Preservation Commission Council Member McCullough moved to confirm the Mayor’s appointment of Carl Morck to the Green River Historic Preservation Commission. Council Member Killpack seconded. Motion carried. (6-0) Appointment to the Joint Powers Telecommunications Board Council Member Smith moved to confirm the Mayor’s appointment of David Holt to a three- year term on the Joint Powers Telecommunications Board. Council Member Killpack seconded. Council Member McCullough thanked Mr. Holt for volunteering for the board. Motion carried. (6-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member Killpack seconded. Motion carried. (6-0)  Catering Permit to the Embassy Tavern to sell alcoholic beverages for the Realtor’s Boo Bash on Saturday, October 20, 2012 from 5 pm to midnight, at the Island Pavilion  An Engagement Letter with Karren, Hendrix, Stagg Allen & Company and ratify the authorization for the City Administrator to sign the Engagement Letter  Release of $4 million of Pledged Collateral from US Bank  Landfill removal request by Bruce Hill to remove a Honda Mini Bike  Minutes for: October 2, 2012 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $191,299.27 Outstanding Invoices = $1,171,341.30 Payroll Expenditures = $314,625.56 Pre-authorization Payments = $1,056,000.00 CITY ADMINISTRATOR’S REPORT City Council Proceedings October 16, 2012 Page 2 of 4 Mr. Black thanked staff and council for their warm welcome and assistance. The City Administrator’s contract will be reviewed in January. He has set some preliminary performance objectives: external relationships, internal operations, legacy projects, and new initiatives. The external relationships consist of representing the city at monthly meetings of the Chambers, focusing on the Clock tower plaza redesign with the URA/Main Street, and changes to the city website. The internal operations consist of organizational structure changes that he will be proposing. Several of these changes relate to vacancies in positions. George Michael has announced that he will be leaving the city the middle of next month. There is an opportunity to work with Mr. Nelson and staff to fill the city engineer and utility manager position. There are several other positions open in IT and Human Resources that can be looked at, to save on staffing. He will be working with the department directors to do a comprehensive rewrite of the City Administrator’s policy and procedures. He will be starting the budget strategic planning in February or March. He will be shadowing employees every month. On the legacy projects, he will work with the Mayor and Union Pacific Railroad on the UP feasibility study and Depot land donation. He is working with legal council on the Verizon tower lease. Ms. Leigh will be presenting a finalized Comprehensive Plan. He will be working with staff on the collection of outstanding debts. He gave his complements to Mr. Nieters and his staff for doing a good job with collections. He will be working with staff on constitutional updates to the ordinances. New initiatives consist of working with URA/Main Street to increase visibility by tying into the way finding program, look into the Green River Airport requirements and obligations, seek grants for trail programs in the community, and develop a summary of where the city is financially and with projects. CITY ATTORNEY’S REPORT Mr. West said he has enjoyed working with Mr. Black and is looking forward to working with him in the future. MAYOR AND COUNCIL REPORTS Council Member Killpack thanked the URA Board for hosting the Halloween event this weekend. Council Members Maes and Coppolo had nothing to report. Council Member McCullough said he would encourage Mr. Black to look into the cemetery. The cemetery needs to be expanded. There are plots that are not being used and people are interested in them. Mr. Black said he has looked in to the statute on that and there is about a twenty-five year period that there has to be no activity before legal steps can be taken. They do have a registry on the plots in the older section and they are paid for or spoken for in some way. Council Member Smith thanked Mr. Stokes for coming. The Mayor said they will be holding the next 6th Penny forum on Thursday, October 18, 2012, at 6:30 pm, in the Rock Springs Council Chambers. Then the City of Green River will hold another one on Tuesday, October 23, 2012 at 6:30 pm. The last one will take place on November 1, 2012 in Rock Springs. They are trying to inform the residents of Sweetwater County on the propositions and what they mean to this area. ADJOURNMENT Council Member McCullough moved to adjourn at 7:34 pm. Council Member Coppolo seconded. Motion carried. (6-0) City Council Proceedings October 16, 2012 Page 3 of 4  ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings October 16, 2012 Page 4 of 4