City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS November 20, 2012 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. The following Council Members were present: Gary Killpack, Gene Smith, Adam Coppolo, Tom McCullough, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, Parks Supervisor Erek Roosa, City Attorney Galen West, and Public Affairs Specialist Stephen Pyles. Council Member Boan was not present. APPROVAL OF THE AGENDA Council Member Smith moved to modify the agenda to include the addition of Resolutions Item C: To authorize the Police Facility Grant Application to the State Land and Investment Board and correction of Resolution Item A: Phase 1 project costs as $3,142,215. Council Member Killpack seconded. Motion carried. (6-0) Council Member Coppolo moved to approve the agenda. Council Member Smith seconded. Motion carried. (6-0) PRESENTATIONS Animal Control Calendar Animal Control Officers Tracy Wyant, Kim Wilkins, Lydia Holmes, and Jamie Green presented the winners of the calendar contest with a coloring kit, a calendar, and a gift certificate. PUBLIC HEARING Submission of a Grant Application to the Wyoming Business Council for a Community Facilities Grant for Phase 1 of the Union Pacific Railroad Depot Redevelopment Project to Construct and Develop Lynch Hall Event Center Mayor Castillon opened the hearing at 7:11 pm. There were no comments or concerns presented. The Mayor closed the hearing at 7:14 pm. Council Member Boan entered the meeting at this time. RESOLUTIONS Submission of a Grant to the Wyoming Business Council for the Union Pacific Railroad Depot R12-49: A resolution authorizing the submittal of a Wyoming Business Council Community Facilities Grant for Phase 1 of the Union Pacific Railroad Depot Redevelopment Project to construct and develop Lynch Hall Event Center Council Member Coppolo moved to approve the resolution. Council Member Maes seconded. Mr. Black said there are two major projects that are being looked at, Union Pacific Railroad Depot Renovation and the Police Department Building. He is recommending a multi-year capital improvement program using the 6th Penny bond proceeds to fund infrastructure over a five year period. He suggests allocating $2 million over the next two years towards the capital improvement program, and then, starting fiscal year 2014 through 2018, committing another $1.5 million to serve as the matching funds and funding towards the Police Department building and the Depot renovation. This will allow the city to generate a revenue stream to match grant applications over the next five years. The plan provides $2 million more than what is needed. He said the Police Department building construction should start in 2013 and the Depot the City Council Proceedings November 20, 2012 Page 1 of 3 following year. Motion carried. (7-0) River Cove Addition Subdivision Improvements Acceptance R12-50: A resolution accepting and approving improvements installed in the River Cove Addition of the City of Green River, Sweetwater County, Wyoming, and accepting control and maintenance of the same pursuant to the provisions of Green River Code of Ordinance, Appendix C, Section 9.c.(11) Council Member Smith moved to approve the resolution. Council Member Killpack seconded. Motion carried. (7-0) Submission of a grant to the State Land and Investment Board for the Police Department Building R12-51: A resolution authorizing submission of a Federal Mineral Royalty Capital Construction Account Grant Application to the State Land and Investment Board on behalf of the governing body for the City of Green River, for the purpose of constructing a new Police Department building Council Member Killpack moved to approve the resolution. Council Member Coppolo seconded. Motion carried. (7-0) COUNCIL ACTION ITEMS Bid Award for Electrical Maintenance Council Member Maes moved to award the electrical service contract to Electrical Connections, Inc., and authorized the Mayor to sign the contact after it has been approved by the City Attorney . Council Member Coppolo seconded. Mr. Black said the city received three bids. Out of the three, only one provided a Wyoming residency status, so that company received the 5% local preference. Mr. West said under Wyoming State Statutes you are not a resident business unless the Wyoming Workforce Services say you are a resident. It does not have anything to do with how long you have lived here or had a local business. This was an issue before, so the bid documents were redone to include the requirement of the residency status with the bid. There used to be an opportunity for each governmental entity to determine residency status, but that is no longer allowed. If a company is not listed with the state then they are not a resident, as defined under the act, unless/until you have a residency certificate from Workforce Services. Motion carried. (7-0) Extension of the Rental Hours at the Expedition Island Pavilion Council Member Coppolo moved to extend Edgar Gonzales’ rental period at the Expedition Island Pavilion on December 31, 2012, until 2 am, for the use and operation of his New Year’s Eve Dance. Council Member McCullough seconded. Motion carried. (7-0) Issuance of a Malt Beverage Permit Council Member Maes moved to approve the issuance of a Malt Beverage Permit to Edgar Gonzales, for the Pavilion, on December 31, 2012, from 8 pm to 2 am. Council Member McCullough seconded. Motion carried. (7-0) Acceptance of Petroleum Contaminated Soil Council Member Killpack moved to approve the acceptance of petroleum contaminated soils from Northwest Pipeline GP at a rate of $69.55 per ton. Council Member McCullough seconded. Motion carried. (7-0) CONSENT AGENDA City Council Proceedings November 20, 2012 Page 2 of 3 Council Member Coppolo moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (7-0)  Renewal of the DEQ/Storm Water Discharge Permit for the Landfill  Trinity Morison’s request to remove logs from the landfill  Phillips Onyemenam’s request to remove a scooter from the landfill  Vince Wiley’s request to remove a bicycle from the landfill  Minutes for November 5, 2012 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $173,917.06 Outstanding Invoices = $1,329,818.14 Payroll Expenditures = $315,908.78 Pre-authorization Payments = $1,093,000.00  Schedule of Investments Report CITY ADMINISTRATOR’S REPORT Mr. Black thanked Ms. Muller, Mr. Nieters, Ms Leigh, Mr. Wilson, and Chief Steffen for their help in preparing the grant resolutions for the Depot and the Police Department building. The State Land and Investment Board will be meeting in January on the request and the Wyoming Business Council will be meeting in March. Staff will keep council updated on the process. The County Commissioners provided their consent to the Comprehensive Plan so Ms. Leigh will be working on it through the Planning and Zoning Board. There were some leaks on the roof at City Hall so it will need to be replaced next year. ADJOURNMENT Council Member Coppolo moved to adjourn at 7:39 pm. Council Member McCullough seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings November 20, 2012 Page 3 of 3