City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS January 15, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Zoning and Building Technician Jennie Melvin, Chief of Police Chris Steffen, Assistant Fire Chief Mike Liberty, City Attorney Galen West and Parks, Facilities, and Project Manager Erek Roosa. Council Member Coppolo was not present. APPROVAL OF THE AGENDA Council Member McCullough moved to approve the agenda. Council Member Killpack seconded. Motion carried. (6-0) PRESENTATIONS Sweetwater County School District #2 Superintendant Donna Little-Kaumo thanked the City for partnering with School District #2. Currently, the School District and Chief Steffen are working together to come up with extra safety measures. BOARDS AND COMMITTEE APPOINTMENTS Appointment to the Joint Travel and Tourism Board Council Member Killpack moved to confirm the Mayor’s appointment of Janet Hartford to the Joint Travel and Tourism Board for a three-year term. Council Member McCullough seconded. Motion carried. (6-0) PUBLIC HEARINGS 2012 Green River Comprehensive Master Plan Mayor Castillon opened the hearing at 7:10 pm. Darcie White and Shelby Sommer from Clarion Associates along with Brain Grey from WLC Engineers presented a brief update on the 2012 Comprehensive Master Plan. The Mayor closed the hearing at 7:29 pm. RESOLUTIONS Adopting the 2012 Green River Comprehensive Master Plan R13-03: A resolution of the governing body of the City of Green River, Wyoming, adopting the 2012 Green River Comprehensive Master Plan in its entirety and replacing the 2005 City of Green River Comprehensive Master Plan. Council Member McCullough moved to approve the resolution adopting the 2012 Comprehensive Master Plan in its entirety and replacing the 2005 Green River Comprehensive Master Plan. Council Member Killpack seconded. Motion carried. (6-0) Intent to Vacate a Portion of Alley and Street Right-of-Way R13-04: A resolution declaring the intention of the Mayor and Council of the City of Green River, Wyoming, to vacate a portion of the East 3rd North Street Right-of-Way and land dedicated as an alley located in the Amended Hoover Addition to the Town (City) of Green River, Wyoming, in the vicinity of 511 East 2nd North Street, within the City of Green River, Sweetwater County, Wyoming. City Council Proceedings January 15, 2013 Page 1 of 5 Council Member Killpack moved to approve the resolution declaring the City’s intent to vacate a portion of alley and street right-of-way and setting a public hearing date for February 5, 2013. Council Member Stokes seconded. Motion carried. (6-0) Establishing and Designating Bank Depositories for the City of Green River R13-05: A resolution establishing and officially designating bank depositories for the purpose of earning a secured rate of return for the City of Green River. Council Member Stokes moved to approve the resolution establishing and officially designating bank depositories for the purpose of earning a secured rate of return for the City of Green River. Council Member Killpack seconded. Motion carried. (6-0) Multi-Year Capital Improvement Program R13-06: A resolution for the governing body of the City of Green River, Wyoming, to adopt a multi-year Capital Improvement Program Council Member Maes moved to approve the Mayor’s signature upon final approval by the governing body of the Multi-Year Capital Improvement Program. Council Member McCullough seconded. Motion carried. (6-0) Personnel Policies and Procedures Changes R13-07: A resolution amending the City’s Personnel Manual Council Member McCullough moved to approve the resolution amending the City’s Personnel Policies and Procedures Manual effective January 1, 2013. Council Member Maes seconded. Motion carried. (6-0) Union Pacific Railroad Depot Donation Agreement and Resolution R13-08: A resolution of the governing body of the City of Green River, Sweetwater County, Wyoming, to accept the donation of the Green River Union Pacific Depot and to confirm the city will provide for the operations and maintenance costs of the depot for a period of at least five years Council Member Killpack moved to authorize the Mayor’s signature upon the Donation Agreement, the Form of Donative Bill of Sale and the Resolution to accept the donation of the Union Pacific Railroad Depot to the City of Green River and to provide for the operations and m aintenance costs of the depot for a period of five years after completion of all improvements funded through the Wyoming Business Council upon approval of final form by the City Administrator and City Attorney. Council Member Stokes seconded. Motion carried. (6-0) Revenue Bonding and Reimbursement from the 6th Penny Tax R13-09: A resolution of the City of Green River, Wyoming, preliminarily authorizing the expenditure of funds prior to the formation of a joint powers board and the issuance of revenue bonds to finance projects for the city; and declaring the official intent of the city to have the expenditures reimbursed by the joint powers board with proceeds from the future sale of the bonds. Council Member Maes moved to approve the resolution authorizing the expenditure of funds prior to the formation of the joint powers board and the issuance of revenue bonds to finance projects for the city; and declaring the official intent of the city to have the expenditures reimbursed by the joint powers board with proceeds from the future sale of the bonds. Council Member Killpack seconded. Motion carried. (6-0) COUNCIL ACTION ITEMS Union Pacific Railroad Depot Land Lease Agreement City Council Proceedings January 15, 2013 Page 2 of 5 Council Member Stokes moved to authorize the Mayor’s signature upon final approval by the City Administrator and the City Attorney. Council Member McCullough seconded. Motion carried. (6-0) Replacement of the Outdoor Warning System with Code Red Notification System Council Member Killpack moved that the City of Green River accept and sign the contract for the Code Red Notification system in the amount of $7,010 annually, pending legal review. Council Member McCullough seconded. Motion carried. (6-0) Bid Award for the Medium Duty Low Cab-Forward Chassis for the Solid Waste Division Council Member McCullough moved to award the bid for the medium duty low cab-forward chassis to Peterbilt of Wyoming in the amount of $122,876. Council Member Killapack seconded. Motion carried. (6-0) Bid Award for the Automated Side Loader Refuse Compactor Council Member McCullough moved to award the bid for the automated side loader refuse compactor to Faris Machinery of Grand Junction, Colorado in the amount of $104,843. Council Member Maes seconded. Motion carried. (6-0) Award Bids for the Police Department Vehicles to Spradley Barr Motors Council Member Maes moved to approve the three separate bids to Spradley Barr Motors in Cheyenne, Wyoming for two marked police patrol vehicles and one unmarked police investigations vehicle in the amount of $75,487. Council Member Killpack seconded. Motion carried. (6-0) An Agreement for the New World Systems Epayments Software Council Member Killpack moved to approve the agreement for the New World ePayments Software License at a cost of $8,240. Council Member Stokes seconded. Motion carried. (6-0) Accept the Donation of an Inflatable Water Craft Council Member Stokes moved that the City of Green River accept the inflatable water craft as a donation from the Green River Fire Fighters. Council Member Peterson seconded. Motion carried. (6-0) Dissolution of the Overland Stage Stampede Rodeo Committee Mr. Black said this is for informational purposes only. There is no need for any motions. Staff wanted to inform the council of the dissolution of the committee due to the existing board not being able to recruit new members. Without the core sponsors to put on the event the event will not take place. Council Member Maes said the event can be put on without a committee. The event could be put on by staff. Having a rodeo here brings people from all over the United States. Rodeos are what the west is known for. The Mayor asked how much it would cost the city to put on the event. Mr. Black said the city would have to come up with around $12,000 more to cover the cost. The city’s revenue is short, so the city needs to decide what the highest priority event is that they would like to fund. Council Member Killpack said there must not be enough interest out in the community to have the event. If there isn’t enough interest then he would like to see the money go somewhere else. Council Member Maes said the rodeo stock contractors will help with the rodeo. There are volunteers who will help during the event. This rodeo gives local rodeo competitors the opportunity to compete because they cannot compete in the professional rodeos. City Council Proceedings January 15, 2013 Page 3 of 5 Council Member McCullough said it should depend on if the community wants it or not. The community needs to tell the council if they want the rodeo or not. The Mayor asked Mr. Black to get the word out to the public and let the council know what the community has decided. CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0)  Authorize the City Clerk to accept the Public Officials Discloser Forms as submitted by Marty Black, Mayor Castillon, Jeffrey Nieters, Trish Mansfield, Chris Meats, Joyce Peverley, Galen West, Council Members Killpack, Stokes, Maes, Coppolo, McCullough and Peterson  Renew the license agreement with ASCAP (American Society of Composers, Authors and Publishers) in the amount of $327  Renew the license agreement with SESAC (Society of European Stage Authors and Composers) in the amount of $327  Financial Reports and Payment of Bills: Outstanding Invoices = $632,326.93 Pre-authorization Payments = $1,062,000.00 Payroll Expenditures = $311,420.14 Schedule of Investments Report CITY ADMINISTRATOR’S REPORT Mr. Black had nothing to report. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS The Mayor said the governing body boards and committee assignments are as follows: Chamber of Commerce Government Affairs Board – Gary Killpack City Code Review Section 2-20 – Adam Coppolo and Brett Stokes Communities Protecting the Green – Mayor Castillon City Finance Committee – Lisa Maes and Tom McCullough Great Divide Economic Development Association – Lisa Maes Green River Airport Task Force – Mark Peterson, Mayor Castillon, and Marty Black Joint Powers Telecommunications Board – Tom McCullough Rock Springs-Sweetwater County Airport Board – Mark Peterson Sweetwater County Tripartite Board – Brett Stokes Urban Renewal/Main Street Agency Board – Mayor Castillon WyDOT Urban Systems Advisory Committee – Mark Peterson Council Member Killpack moved to accept the appointments to the boards and committees. Council Member McCullough seconded. Motion carried. (6-0) Council Members Killpack, Peterson, McCullough, Stokes, and had nothing to report. Council Member Maes said the retreat went well and they have a lot of things that will be happening in the community. She is sad to see the rodeo committee dissolution and she is hoping citizens call to support the event. ADJOURNMENT Council Member Maes moved to adjourn at 8:32 pm. Council Member Peterson seconded. Motion carried. (6-0) City Council Proceedings January 15, 2013 Page 4 of 5  ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings January 15, 2013 Page 5 of 5