City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS February 5, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to remove Consent Agenda Item J: Consideration of renewal of Mutual Aid Agreement for Emergency Response with Sweetwater County. Council Member Coppolo moved to move Consent Agenda Item D: Consideration of a Request for Twenty-Four Hour Bar Openings to Council Action Item B. Council Member McCullough moved to approve amendments and the agenda. Council MemberKillpack seconded. Motion carried. (7-0) PRESENTATIONS Rebecca Breismaster gave a Chamber of Commerce Update Sara Geffre from the Sweetwater County Environmental Health Department gave an update on the services they provide to the community. BOARDS AND COMMITTEE APPOINTMENTS Appointment to the Green River Arts Council Council Member Coppolo moved to confirm the Mayor’s appointment of Karen Feigel to the Green River Arts Council for a two-year term. Council Member Killpack seconded. Motion carried. (7-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS A local resident voiced her concerns on the placement of the Verizon tower and the sale of the land in the same area. PUBLIC HEARINGS Petition to Vacate a Portion of East 3rd North Street Right-of-Way and Adjacent Alley Mayor Castillon opened the hearing at 7:40 pm. Ms. Leigh gave a brief summary for the reason to vacate. The Mayor closed the hearing at 7:50 pm. Rezoning Request from an R-1 (Single Family) to an R-4 (Multi-Family) Mayor Castillon opened the hearing at 7:50 pm. Ms. Leigh gave a brief summary on the re-zoning request. The Mayor closed the hearing at 8:03 pm. ORDINANCES City Council Proceedings February 5, 2013 Page 1 of 4 An Ordinance to Amend the Official Zoning Map of the City of Green River 1st Reading: An ordinance amending the Official Zoning Map of the City of Green River, Sweetwater County, State of Wyoming from R-1 (Single Family Residential) to R-4 (Multi- Family Residential) for a parcel of land hereby described within this Ordinance. Council Member Maes moved to approve the ordinance on first reading. Council Member McCullough seconded. Motion carried. (7-0) RESOLUTIONS Purchase of Portable Trench Shoring Equipment R13-10: A resolution of the governing body of the City of Green River, Wyoming, to approve a modification in the Water Fund for the purchase of a portable trench shoring equipment in the Water Division in the amount of $10,949 Council Member Stokes moved to approve the resolution to transfer funds within the Water Fund for portable trench shoring equipment in the amount of $10,949. Council Member Maes seconded. Motion carried. (7-0) Budget Resolution to Accept and Reallocate Donated Funds for Kids in Motion R13-11: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the General Fund for the Kids in Motion Program in the Leisure Program Division in the amount of $300 and to accept the donation from BP America Council Member Coppolo moved to approve the resolution to increase the expenditure authority and to accept donations for the Kids in Motion Program. Council Member Stokes seconded. Motion carried. (7-0) Vacating and Transferring a Portion of Street and Alley Right-of Way R13-12: A resolution to vacate and transfer by quitclaim deed land dedicated as a portion of the East 3rd North Street right-of way and land dedicated as an alley, all as located in the Amended Hoover Addition to the town (City) of Green River, Wyoming, in the vicinity of 511 East 2nd North Street, within the City of Green River, Sweetwater County, Wyoming Council Member Peterson moved to approve the resolution vacating and transferring by quitclaim deed to adjacent property owners a portion of the East 3rd North Street right-of-way and land dedicated as an alley in the Amended Hoover Addition. Council Member Coppolo seconded. Motion carried. (7-0) COUNCIL ACTION ITEMS Reduce Retainage Withholding and Partial Release of Retainage to Groathouse Construction Council Member Coppolo moved to approve the release of retainage to Groathouse Construction in excess of 50% of the total contract ($88,198), and invoke Article 7.1.7.4 of the contract under the provisions of Wyoming State Statute 16-6-702. Council Member McCullough seconded. Motion carried. (7-0) Request for Twenty-Four Hour Bar Openings Council Member Coppolo moved to approve the twenty-four hour openings for 2013 as follows: St. Patrick’s Day – Saturday, March 16, 2013; Flaming Gorge Days – Friday, June 28, 2013 and Saturday, June 29, 2013; and Halloween – Saturday, October 26, 2013. Council Member Peterson seconded. Motion carried. (7-0) CONSENT AGENDA Council Member McCullough moved to approve the following consent agenda items. Council Member Coppolo seconded. Motion carried. (7-0) City Council Proceedings February 5, 2013 Page 2 of 4   Accept the proposal from Fireworks West Internationale in the amount of $20,000 and to approve the contract for the July 4, 2013 fireworks display pending legal review  The issuance of catering permits to Ponderosa Bar, Inc. to cater alcoholic beverages for the Crystal Classic Winter Festival for Friday, February 15, 2013, from 6 pm to 9 pm at Expedition Island and Saturday, February 16, 2013, from 11 am to 3:30 pm at Expedition Island  The issuance of a catering permit to Brazels, Inc doing business as the Embassy Tavern, to cater alcoholic beverages for the Crystal Classic Events at Evers Field/Parks Shop, on Saturday, February 16, 2013, from 8 am to 5 pm  The submittal and acceptance of a Sweetwater BOCES grant in the amount of $950 for the Arts Council music clinic  Accept all donations received for 2013 special events and programs through the Parks and Recreation Department  Approve the quarterly report for the period ending December 31, 2013 by the Wyoming Consortium which indicates the transfer of cumulative funds in the amount of $4,345,556  Approve the judging contracts for the Crystal Classic Winter Festival with Jeiremy Gomez in the amount of $200; Vernon Barker in the amount of $500; and Irv Brockson in the amount of $500 pending approval of the contracts by legal counsel  The agreement with Hill’s Food, Shelter and Love Program to provide food products for the Green River Animal Shelter pending legal review  Approve the agreements with US Bank and authorize the Mayor, Council President, and City Treasurer/Finance Director as signers on the main checking account  Approve the Joint Custody Receipt agreement with ANB Bank to pledge securities to cover the additional funds for Groathouse Construction for the Child Development Center Project  Financial Reports and Payment of Bills: Prepaid Invoices = $323,368.49 Outstanding Invoices = $221,309.56 Payroll Expenditures = $320,746.34 Pre-authorization Payments = $1,062,000.00  Schedule of Investments Report CITY ADMINISTRATOR’S REPORT Mr. Black gave an update on the workshop agenda for next week. He said they are still in the process of recruiting for the City Engineer/Utility Manager and the Human Resources Compliance Officer positions. Interviews will take place next week. He thanked all who will be sitting on the interview panels. He gave an update on the status of the Overland Stage Stampede Rodeo. Council extended their support for the rodeo. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Killpack said he is concerned that there isn’t any interest being showed by the community to help organize the rodeo. Council Member Stokes said he supports the rodeo and hopes people will step up to organize it and run it. Council Member Maes said she supports the rodeo also. She said the rodeo is a city event and has been for a long time. There are many upgrades that have been done at the rodeo arena and it would be a shame not to use it. She reminded everyone to go to the Crystal Classic Event on February 15th and 16th. Council Member Coppolo said he does not think there is enough interest in the rodeo to fund it through the city. Council Member McCullough thanked the news media for getting information out to the public on the rodeo. They have done a good job. He thanked the Mayor, Chief Steffen, Mr. Black and City Council Proceedings February 5, 2013 Page 3 of 4 the grant writer for going to Cheyenne and getting the city the $600,000 grant for the Police/Court Building. Council Member Peterson said he is working on getting another grocery store in town. The Mayor said the Wyoming Association of Municipalities convention went well. ADJOURN TO EXECTUTIVE SESSION Council Member McCullough moved to adjourn to executive session to discuss personnel issues and land acquisition at 8:32 pm. Council Member Coppolo seconded. Motion carried. (7-0) RECONVENE Council Member Killpack moved to reconvene at 8:56 pm. Council Member Coppolo seconded. Motion carried. (7-0) ADJOURNMENT Council Member Killpack moved to adjourn at 8:57 pm. Council Member Peterson seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings February 5, 2013 Page 4 of 4