City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS March 19, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Acting Mayor Lisa Maes called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, and Brett Stokes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, Utility Manager Jason Palmer, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to remove the March 5, 2013 Council minutes from the Consent Agenda and approve the agenda. Council Member Killpack seconded. Motion carried. (6-0) PROCLAMATIONS Acting Mayor Lisa Maes read the Disabilities Awareness Month proclamation. PRESENTATIONS Overview of the Enterprise Funds Rates Mr. Palmer presented an overview of the current rates for wastewater and water and how they compare to other communities in Wyoming. There was a discussion on the possibility of an upcoming rate increase. Parks and Recreation Fees and Charges Update Mr. Wilson said staff will be asking for an increase for some of their program fees for the 2014 budget year in order to try to break even on the programs. The increase is not across the board. Overview of a Cost Recovery Program for Calls Outside of City Limits Fire Chief Kennedy said, on average, the Fire Department goes on 103 calls outside the city limits. Out of those calls, seventy to eighty of them are motor vehicle accidents and the city can charge the owners for the service as their insurance would cover the costs. They charged the trucking companies for the service years ago. The fire district over in Rock Springs charges for their service calls. If council decides to charge for the service staff would have to do more research to see what would be involved. Overview of the Enterprise Funds Rates Ms. Roosa gave an update on services the Solid Waste Department provides along with the current rates. BOARDS AND COMMITTEE APPOINTMENTS Sweetwater County 2013 Specific Purpose Tax Joint Powers Board Council Member Killpack moved to appoint Council Member Brett Stokes to the Sweetwater County 2013 Specific Purpose Tax Joint Powers Board. Council Member Coppolo seconded. Motion carried. (6-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS City Council Proceedings March 19, 2013 Page 1 of 4 Representative Stan Blake spoke on the 2013 Legislative Session. Mr. Black introduced the new City Engineer/Utility Manager Mark Westenskow to council. ORDINANCES An Ordinance Amending the “Green River Ordinance” (Door to Door Solicitation) 13-02: An ordinance amending Chapter 20 of the Green River Code of Ordinances pertaining to Door-to-door Solicitations. Council Member Coppolo moved to approve the ordinance. Council Member Stokes seconded. Motion carried. (6-0) RESOLUTIONS A Resolution to Amend the Schedule of Fees for Door to Door Commercial Solicitors R13-18: A resolution for the governing body of the City of Green River, Wyoming, to approve an amendment to Resolution No. R12-31 which adopted the Schedule of Fees charged for services, products, licenses rentals, ect., for the City of Green River, Wyoming for the Fiscal Year beginning July 1, 2012 and ending June 30, 2013. Mr. Black noted there is a typographical error in the component of the resolution which states; “o ver 20 employee’s base fee is $50” it should be $60. The resolution will be corrected upon approval. Council Member Coppolo moved to approve the resolution amending Resolution R12-31 to add door to door commercial solicitor permit fees to the Schedule of Fees for Fiscal Year 2013. Council Member McCullough seconded. Motion carried. (6-0) A Budget Modification Resolution for the Animal Shelter Blinds R13-19: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the General Fund for the Police Department Animal Control Division in the amount of $700. Council Member Stokes moved to approve the resolution to increase funds for the Police Department Animal Control Division in the amount of $700 for the purchase of solar blinds for the Animal Shelter. Council Member Killpack seconded. Motion carried. (6-0) COUNCIL ACTION ITEMS Financing Package for the Construction of the New Police Department Building Mr. Black said the council consensus has been to move forward with the project in one phase instead of multiple phases. As a result they have moved forward with the selection of financing options and the selection of a construction manager at risk. Looking through the financing options he recommends: Option Three: Loan payment approximately $214,000/year for five years at 1.85% SLIB MRG $600,000 Consensus Grant $1,000,000 City Risk Management $700,000 (leaves $1,100,000) From other projects $690,000 Capital Lease Loan $1,010,000 Total: $4,000,000 After discussing the financing options council moved forward with the motion. Council Member Killpack moved to approve Option Three. Council Member McCullough seconded. Motion carried. (6-0) City Council Proceedings March 19, 2013 Page 2 of 4 Letter of Agreement with Kaiser & Company for the Financing Package for the Police Department Building Council Member Peterson moved to approve the letter of agreement with Kaiser & Company for approximately $22,000 pending legal review, and contingent upon the city entering into a satisfactory construction manager at risk agreement for the construction of the project no later than July 1, 2013. Council Member McCullough seconded. Motion carried. (6-0) Contract with Hathaway & Kunz, P.C. for Financing Package of the New Police Department Building Council Member Coppolo moved to approve the contract for approximately $22,000 with Hathaway & Kunz, P.C. for legal services to assist with the financing package for the Police Department Building, pending legal review and contingent upon the city entering into a satisfactory construction manager at risk agreement for the construction of the project by no later than July 1, 2013. Council Member Peterson seconded. Motion carried. (6-0) Contract for Construction Manager at Risk Firm for the New Police Department Building Council Member McCullough moved to approve an agreement with Groathouse Construction, in the amount of $10,000 lump sum for Preconstruction Services, and $198,000 for Construction Manager at Risk Fee, pending legal review and contingent upon the city securing satisfactory financing for the construction of the project by no later than July 1, 2013. Council Member Killpack seconded. Motion carried. (6-0) An Agreement with Nelson Engineering for Design Engineering Council Member Stokes moved to approve an agreement with Nelson Engineering for design engineering for the replacement of two lift stations at a cost not to exceed $63,900. Council Member Killpack seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0)  Rodeo Stock Contract with Overland Stage Stampede and Wes Clegg of 7C Buckers Ranch Rodeo for the Overland Stage Stampede Rodeo in the amount of $8,700  Pollution Prevention Plan  Minutes for: January 8, 2013 Council; January 11, 2013 Budget Retreat; January 15, 2013 Council; February 5, 2013 Council; February 12, 2013 Workshop; and February 19, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $173,170.61 Outstanding Invoices = $1,016,286.13 Payroll Expenditures = $312,583.12 Pre-authorization Payments = $1,057,000.00  Cash and Investment Balances Report CITY ATTORNEY’S REPORT Mr. West had nothing to report. CITY ADMINISTRATOR’S REPORT Mr. Black welcomed a member of the governing body to accompany him to the State Land and Investment Board’s meeting on April 11, 2013, in Cheyenne, Wyoming. He also complimented Ms. Leigh and her staff for completing the economic development opportunity link on the website. MAYOR AND COUNCIL REPORTS Council Members McCullough, Killpack, and Stokes said the Child Development Center building looks great. City Council Proceedings March 19, 2013 Page 3 of 4 Council Members Peterson, Maes, and Coppolo had nothing to report. ADJOURNMENT Council Member Killpack moved to adjourn at 8:52 pm. Council Member Stokes seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings March 19, 2013 Page 4 of 4