City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS May 21, 2013 The Governing Body of the City of Green River met in regular session at 7:38 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, Director of Finance Jeff Nieters, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, and City Attorney Galen West. APPROVAL OF THE AGENDA Mr. Black said the Airport Taskforce and the Wyoming Aeronautics Commission recommended a lower maximum cost for the master plan from $200,000 to $150,000. The backup information for the public hearing and resolution state the amount as $200,000 so the amount will be updated to $150,000 as recommended. Council Member McCullough moved to approve the amended agenda. Council Member Killpack seconded. Motion carried. (7-0) PRESENTATIONS 2013 URA/Main Street Update Chair for the URA/Main Street Board Nina Kessner, gave a brief update on the 2013 Urban Renewal Plan. PUBLIC HEARINGS Wyoming Business Council Grant Application for the Greater Green River Intergalactic Spaceport Master Plan Mayor Castillon opened the hearing at 8:02 pm. Resident Nedra Runkel requested this project take a back seat to the developments and needs already waiting to be fulfilled within the city. She sent a letter to the City Administrator stating her concerns; the letter will be put on record. Resident Jim Punches said he supports moving forward with the Intergalactic Spaceport. Member of the Airport Taskforce member Ed DeCastro said this is just the beginning of a project that could bring employment opportunities and be a start of something great. He is in support of the Spaceport. There were no other comments or concerns presented. The Mayor closed the hearing at 8:21 pm. RESOLUTIONS Grant Application for the Greater Green River Intergalactic Spaceport Master Plan R13-29: A resolution authorizing the submittal of a Wyoming Business Council Business Ready Community Planning Grant for the preparation of a master plan for the Greater Green River Intergalactic Spaceport. Council Member Coppolo moved to approve the resolution authorizing the submission of a grant application to the Wyoming Business Council for a Business Ready Community Planning Grant for the preparation of a master plan for the Greater Green River Intergalactic Spaceport in the amount of $25,000. Council Member McCullough seconded. Motion carried. (7-0) City Council Proceedings May 21, 2013 Page 1 of 3 COUNCIL ACTION ITEMS City Administrator Contract Amendment Council Member Peterson moved to authorize the Mayor to execute the proposed amendments to the City Administrator contract on behalf of the City of Green River (to change the annual performance review from January to match his anniversary month of September and to extend the term of his contract to December 31, 2017). Council Member Maes seconded. Motion carried. (7-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (7-0)  WYDOT permit/application/contract for the placement of the Visitor’s Center sign  Bid Award to Tiger Tree, Inc. for the Greenbelt Native Tree Restoration Project in the amount of $31,490.92  The issuance of a catering permit to the Green Gander Bar to cater alcoholic beverages for the Brandt Wedding, on Tuesday, June 4, 2013, from 2 pm to midnight, at the Island Pavilion  Acceptance of an amended Wyoming Game and Fish Commission Grant agreement in the amount of $30,000 acknowledging there is no federal money involved.  Minutes for May 7, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $97,076.51 Outstanding Invoices = $1,024,347.34 Payroll Expenditures = $319,288.98 Pre-authorization Payments = $1,072,000.00  Cash & Investment Balances Report Mr. Black gave a brief overview of the items on the Consent Agenda. CITY ADMINISTRATOR’S REPORT Mr. Black reminded everyone the Capital for a Day will take place Wednesday, May 22, 2013. The public is welcome to come to the Union Pacific Railroad Depot at 2:30 pm for an open house and ribbon cutting and then they will tour the Hydrofab facilities. The budget workshops are complete and staff will bring a finalized budget for approval at the June 18, 2013 council meeting. Ms. Koehn will be acting City Administrator while he is out of the office on Tuesday, May 28, 2013. He and Ms. Koehn have been working on additional amendments to the Personnel Policies and Procedures that will be presented for the council’s consideration as part of the final budget hearing and approval. Two part-time employees have been terminated, one from the application of the nepotism policy and another for cause. Staff is currently evaluating entering into an Internal Revenue Service approved 401(a) plan that can help reduce city liabilities resulting from employee payouts at separation. Employees who separate from city service would be required to participate and have their accrued leave balances paid in pre-tax dollars. The city’s liability would be reduced by 7.65%. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS City Council Proceedings May 21, 2013 Page 2 of 3 Council Members Stokes, Killpack, Maes, and Coppolo, had nothing to report. Council Member McCullough encouraged everyone to come see the Governor at the Capital for a Day event. Council Member Peterson thanked the department heads for their hard work on the budget. The Mayor said Clean Up Day went well and he thanked the community for coming to the event. He also thanked Union Pacific and McDonald’s for donating the water and the burritos for the event. Last week was Police Week and there was great participation at events. ADJOURNMENT Council Member McCullough moved to adjourn at 8:34 pm. Council Member Killpack seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings May 21, 2013 Page 3 of 3