City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS June 4, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Tom McCullough, and Brett Stokes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, URA/Main Street Administrator Rod Ness, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Killpack moved to add an Executive Session for personnel and to approve the agenda. Council Member Stokes seconded. Motion carried. (5-0) PRESENTATIONS Rebecca Breismaster gave a brief update on the Green River Chamber of Commerce. Students from the University of Wyoming gave an update on the Wyoming Conservation Corps projects in the area. BOARD AND COMMTIIEE APPOINTMENTS City Tree Board Council Member McCullough moved to confirm the Mayor’s appointment of Misty Karician- Zimmerman to the City Tree Board for a three-year term. Council Member Killpack seconded. Motion carried. (5-0) Green River Airport Task Force Council Member Stokes moved to confirm the Mayor’s appointment of Carole Shafer to the Green River Airport Task Force. Council Member McCullough seconded. Motion carried. (5-0) Planning and Zoning Commission Council Member Peterson moved to confirm the Mayor’s appointment of Michael Brown to the Planning and Zoning Commission for a three-year term. Council Member Killpack seconded. Motion carried. (5-0) Urban Renewal/Main Street Agency Board Council Member Killpack moved to confirm the Mayor’s appointment of Nick Montgomery to the Urban Renewal/Main Street Agency Board for the term expiring September 2015. Council Member McCullough seconded. Motion carried. (5-0) ORDINANCES Rezoning Property on West Flaming Gorge Way from B-1 TO R-2 2nd Reading: An ordinance amending the official zoning map of the City of Green River, Sweetwater County, State of Wyoming from B-1 (General Commercial) to R-2 (Single Family Residential as hereby described within this ordinance. Council Member McCullough moved to approve the ordinance on second reading to rezone property located at 457 West Flaming Gorge Way from B-1 (General Commercial) to R-2 (Single Family Residential). Council Member Peterson seconded. Motion carried. (5-0) City Council Proceedings June 4, 2013 Page 1 of 5 COUNCIL ACTION ITEMS Advertising an Invitation for Bid for the Sale of Municipal Property Council Member Killpack moved to authorize city staff to advertise an Invitation for Bid for the sale of Lincoln School Addition, Tracts A and B. Council Member Stokes seconded. Ms. Leigh explained the process started about one year ago when the city vacated Tract B (which was Castle Rock Park). The developer will be responsible to develop Tract C as a park per the bid documents. During the park vacation it was brought to her attention that the land had a 1981 grant tied to the property. In 1981 the city received a FHA 601 grant for the development of very low to moderate income family housing or public facilities. The grant was received for the section of land that the recreation center and the high school sit on. Then, by Resolution R95-42 in 1995, the city transferred the grant requirements from the high school tract to the Lincoln tract. There is a $94,418.11 remaining obligation for that grant. According to staff research, HUD defines a home to be affordable if it costs no more than 30% of a household’s gross income. The census bureau records indicate the median family income in Green River is $74,738. Based on loan tables and interest rates a home that is affordable, according to the requirements, is going to be less than $300,000. To make sure the homes are compatible in the area, the range for the land and home purchase need to be $200,000 to $300,000. Council Member McCullough asked how long it was going to take to complete the project. Ms. Leigh said the entire project must be completed in 36 months. Council Member Peterson asked where the roads will be placed. Ms. Leigh said there are no proposals for the roads, but during the review the council can consider road locations when the bids are submitted. Mr. Black said staff is asking for the authorization to move forward with the advertising for the bids. Motion carried. (5-0) Work Related to the Joint Powers Water Board Raw Water Reservoir Project Council Member Stokes moved to accept the proposed property exchange, to provide direction for additional bridge width, and direct staff to prepare of a draft Memorandum of Understanding. Council Member Peterson seconded. Mr. Black said staff met with the JPWB and recommends accepting the additional right of way, and in the event there is ever a need, the city will have the capacity to add an additional lane on the bridge. The Mayor asked if the bridge could be widened and who would be responsible for the costs. Mr. Black said it would be up to the city to cover the costs. Motion carried. (5-0) CDC Building Lease Addendum Council Member Peterson moved to authorize the Mayor to execute the Lease Addendum between the City and the Sweetwater County Child Development Center. Council Member Stokes seconded. Mr. Black said the city has an existing lease with the Child Development Center for the property that provides for the construction of the facility and operation of programs. There are a variety of elements contained in the lease. The proposed addendum recognizes that the property City Council Proceedings June 4, 2013 Page 2 of 5 improvements were constructed utilizing 6th Penny dollars for the public purpose of supporting the center. The CDC in effect has a triple net lease that requires them to maintain and operate the facility for the remaining time on the lease which is 99 years, and also provides an option if the CDC wishes to utilize the use of city services for maintenance of the exterior, there is the ability to enter into a separate agreement to do so. Staff has given the CDC an initial estimate for outdoor maintenance as $17,000 for the next year. The CDC has indicated that they would like to enter into the agreement. Mr. West said a triple net lease on the addendum states that the CDC will be responsible for taxes, insurance, repairs, and maintenance. So, they will not be an obligation of the city. Council Member Killpack asked why there are no dollar amounts in the addendum. Mr. Black said there are estimated components because the final numbers have not come in yet. The total number of tax collected is estimated at $9.2 million, and construction costs are at $7.2 million, which leaves an estimated $2 million. Mr. West said the numbers in the addendum are estimates and will be changed when the final numbers are in. Mr. Black noted whatever is left over has to be used on operations and maintenance for the CDC. Motion carried. (5-0) CONSENT AGENDA Council Member McCullough moved to approve the following consent agenda items. Council Member Killpack seconded. Motion carried. (5-0)  Provide in-kind assistance to the Flaming Gorge Days Committee for the annual celebration to be held June 27th through the 29th, 2013  Waive vendor fees for the 2013 Flaming Gorge Days Festival in the Park  An agreement for topographic survey services with Inberg Miller, in the amount of $10,500 for Phase 1 and Phase 2 of the 6th Penny Projects  Custodial Services Contract for the Recreation Center with Castle Cleaning Company in the amount of $60,000  Beverage Vending Contract for the Recreation Center with Pepsi-Cola Bottling Company of Rock Springs, dba Western Wyoming Beverages, Inc.  World’s Largest Swimming Lesson Host Facility Liability and Publicity Release Agreement  Horse corral lease with John Flores for corrals #119 and #120  Horse corral lease with Matthew and Sheri Rackley for corrals #55 A & B  Memorandum of Agreement for Fire Protection Services for the Jamestown Fire Control District  Mutual Aid Agreement for Emergency Response with the City of Rock Springs, Sweetwater County Fire District #1, and Sweetwater County  Open container permit to the OT Sports Bar and Grill for the Rally in the Alley event sponsored by the Ponderosa Bar and the Embassy Tavern, on July 20, 2013, from 9 am to midnight, for the barricaded area only  Open Container Permit to the Ponderosa Bar for Friday, June 28, 2013, from noon to 6 am and Saturday, June 29, 2013 from 6 am to 3 am, for Flaming Gorge Days  Open Container Permits, to the Green Gander, The OT Sports Bar, The Embassy Tavern, the Ponderosa Bar, and the Brewery, city services and waiver of fees for the Lincoln Highway 100th Anniversary Tour on Thursday, June 27, 2013 from 2 pm to midnight  Open Container Permit to Flaming Gorge Harley-Davidson for their 14th Annual Flaming Gorge Motorcycle Days Celebration on Sunday, June 30, 2013 from noon until 8 pm for the barricaded area in their parking lot  Catering Permits to the Wild Horse Saloon to cater alcoholic beverages on Friday, June 7, 2013, and Saturday, June 8, 2013 from 6 pm to midnight, at the Rodeo Arena for the Overland Stage Stampede Rodeo City Council Proceedings June 4, 2013 Page 3 of 5   Authorization to submit a grant request to WYDOT for State Airport Aid in the amount of $5,000, for the Community Spaceport Day, and to authorize the Mayor to sign the grant documents  Minutes for March 5, 2013 Council, May 14, 2013 Workshop, and May 21, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $108,946.19 Outstanding Invoices = $255,057.76 Payroll Expenditures = $321,204.76 Pre-authorization Payments = $1,523,000.00  Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black said he will be attending the Wyoming Association of Municipalities meeting, in Riverton, on Wednesday, June 12 through Saturday, June 15, 2013. He and staff have been working on completing the final negotiations for the construction manager at risk contract for the Police Department. They are hoping to present the final contract and funding program as part of the June 18, 2013 meeting. He said, per the requirements of Policy 20.5-156, he is advising council that earlier today, he terminated one full-time employee for cause. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Members Stokes, Killpack, and McCullough had nothing to report. Council Member Peterson reminded everyone to go to the Overland Stage Stampede Rodeo this weekend. The Mayor said the Capital for a Day events went well. He thanked everyone who was involved. He asked for the council’s approval to send a letter to request more information on the Sunrise Engineering study that was completed for the Rio Vista Water District. Council agreed that he could move forward with the letter. ADJOURNMENT TO EXECUTIVE SESSION ON PERSONNEL Council Member Killpack moved to adjourn to executive session for personnel at 8:08 pm. Council Member Stokes seconded. Motion carried. (5-0) RECONVENE Council Member Killpack moved to reconvene at 8:35 pm. Council Member Stokes seconded. Motion carried. (5-0) AJOURNMENT Council Member Stokes moved to adjourn at 8:38 pm. Council Member Peterson seconded. Motion carried. (5-0) ______________________________ H. Castillon, Mayor City Council Proceedings June 4, 2013 Page 4 of 5 ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings June 4, 2013 Page 5 of 5