City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS August 20, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, and Brett Stokes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Assistant Fire Chief Mike Liberty, Parks and Recreation Director Allan Wilson, Recreation Supervisor Katie Duncombe and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to move Consent Agenda Item: Child Development Center, Groathouse Construction, Inc Change Order #2 to Council Action Item B, and to approve the agenda. Council Member Coppolo seconded. Motion carried. (6-0) PRESENTATIONS Firefighter Recognition Fire Chief Kennedy presented Tom Murphy his badge and appointed him the Fire Prevention Chief. He also presented a plaque to Dea Cargile for his 31 years of service. He will give Lisa Botham a plaque for 28 years of service. Both Ms. Botham and Mr. Cargile have retired from the Fire Department. Award Presentation to Erika Wilson for the 2013 Hershey Track and Field North American Final Mr. Sadler presented Erika Wilson with an award for placing seventh at the Hershey Track and Field Finals in Hershey, Pennsylvania. Arts Council Andria GrandPre gave a brief update on Art on the Green. The council members thanked the volunteers that helped with the event. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Misty Zimmerman expressed her support for the historic preservation of the Carnegie Building. RESOLUTIONS Supporting Carnegie Building Preservation R13-41: A resolution of the Green River governing body supporting the preservation of the historic Carnegie Building in downtown Green River Council Member Coppolo moved to approve the resolution supporting the preservation of the historic Carnegie Building in downtown Green River. Council Member Peterson seconded. Motion carried. (6-0) Amending the City’s Personnel Manual A resolution amending the City’s Personnel Manual Council Member Coppolo moved to approve the resolution to amend the City’s Personnel Manual – Special Time Off Policy, to reflect deletions or change in titles, approved position City Council Proceedings August 20, 2013 Page 1 of 5 descriptions, and to remove duplicated position references. Council Member McCullough seconded. Council Member Killpack asked if staff, the employee relations committee, and the city attorney has been involved, and had the employees been notified. Mr. Black said the amendment is for a specific change to individual employee positions and those positions that were impacted were addressed. Several of the changes affect positions that do not exist so there are no employees that need to be notified. The intent is not to change any policy or procedures for existing employees, but clean up the titles. The city attorney did review the changes and he said the changes were in order. The Mayor asked if there was an employee relations committee. Mr. Black said no. Council Member Killpack said he thinks the committee needs to be re-established. If there are going to be changes in the manual then the directions in the manual on how to do so should be followed. If the procedures aren’t followed then there is no purpose in having the policies in place. Mr. Black said typically, when changes are made those materials are provided to all employees who are affected, a review is conducted by the HR Compliance Officer, Mr. West, and himself. Council Member Killpack said during the last budget session this was not followed and he thinks it needs to be followed. The Mayor said there are some committees that are no longer there, and some that should be reviewed and or removed. Mr. Black said one of the tasks council assigned to him was to do a complete review/update of the personnel policies and procedures and this is an ongoing process. Council Member Peterson asked if the policy states that the governing body needed to be notified before the decision has to be made. Council Member Killpack said changes have to go to council for approval. Council Member Killpack moved to table the motion until council has the time to review it. Council Member Stokes seconded. Motion failed (3-3) with Council Members Killpack, Stokes, and Peterson voting no. Original motion failed (3-3) with Council Members Killpack, Stokes, and Peterson voting no. Budget Modification for the Matrix Group Contract A resolution of the governing body of the City of Green River, Wyoming, to approve a modification in the General Fund for the review and auditing services of the Fire Department and Recreation Center Divisions in the amount of $29,500. Council Member McCullough moved to approve the resolution for budget modifications in the General Fund for the review and auditing services of the Fire Department and Recreation Center Divisions in the amount of $29,500. Council Member Coppolo seconded. Council Member Peterson said he cannot believe that the city is going to spend the money on having a matrix done on the Fire Department. The Fire Department is an outstanding group of volunteers and staff. If there is turmoil within the fire department then they should be able to handle it in house. He will not support this motion. Council Member Stokes said he has been back and forth. He understands that there are problems but he thinks this should be handled in house. He will be voting against it also. City Council Proceedings August 20, 2013 Page 2 of 5 Council Member Killpack said he does not agree with it because the timing is poor. The morale in the city is low, and this would just make it worse. He will vote against this. Council Member McCullough said it has been said that there are problems within the Fire Department and they need to be addressed. The Recreation Center is having problems also and it needs to be addressed. Sometimes you need to look at it with a different perspective. He will vote in favor of this motion. Council Member Coppolo said just because a department is being looked at does not mean they are not doing things correctly. He looks at this as a tool for the administrator and this could help give a non-bias outlook into what is going on within those departments. He will support the motion. The Mayor said he will support this motion also. There is nothing against the Fire Department, and the city is lucky to have them. Council Member Coppolo moved to table the motion so there can be more discussion. Council Member McCullough seconded. Motion failed (3-3) with Council Members Peterson, Stokes, and Killpack voting no. Original motion failed (3-3) with Council Members Killpack, Stokes, and Peterson voting no. COUNCIL ACTION ITEMS Bid Award for the Sale of Municipal Property Located on Hitching Post Drive Council Member Peterson moved to award the bid for the sale of municipal property, located in the Jackson Heights Addition, to Palmer Construction in the amount of $45,000 subject to approval of a Purchase and Development Agreement. Council Member Coppolo seconded. Council Member Stokes asked if the city has a clear deed to the property. Mr. Black said he would presume that it is owned by the city, but the initial process was completed before he came to the city. Ms. Leigh said the city acquired the property through the platting process; it is city owned. Mr. West said when a subdivision plat is approved there are various designated areas that are given through the process. In this case, it was designated a park so the platting process conveyed ownership to the city. Council Member Coppolo said there would be a title search and a background search so if there are any issues they would be fixed. Mr. West said the contract would require that the city purchase owners title insurance for the purchaser and at that point if there is anything found, the city would have to correct it or the sale would not to go forward. Motion carried (4-2) with Council Members Killpack and Stokes voting no. Child Development Center – Groathouse Construction, Inc. Change Order #2 Council Member McCullough moved to approve Change Order #2 with Groathouse Construction, Inc. for a decrease in expenditures in the amount of $66,182. Council Member Coppolo seconded. Council Members thanked Mr. Wilson for doing such a good job with this project. Motion carried. (6-0) CONSENT AGENDA City Council Proceedings August 20, 2013 Page 3 of 5 Council Member Coppolo moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0)  Agreement with Questar Gas to install service to the Utility Division storage/garage in the amount $8,853.38  Maintenance agreement with Copier and Supply for the Savin C5050SPF Document Center at Public Works in the amount of $690  Catering Permit to the Wild Horse Saloon to cater alcoholic beverages for the Archibald wedding on Saturday, August 24, 2013, from 5 pm to midnight, at the Island Pavilion  Agreement with Goosejumps, LLC for bounce house inflatable rentals in the amount of $3,998.51  Minutes for: August 6, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $201,499.51 Outstanding Invoices = $661,261.05 Payroll Expenditures = $332,145.07 Pre-authorization Payments = $1,065,000.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black said Mr. Wilson informed him today that during the course of the initial work on the new PD Building, they found a foundation that has been uncovered on a portion of the parking area that may result in some additional expenses. He will keep the council informed. Staff is in the process of opening bids for the roof at City Hall. They have received notification that the insurance claim on the Visitor’s Center roof has been accepted. As a result, the bids came in lower than expected, so there will be some savings for the city. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Stokes had nothing to report. Council Member Killpack said he was told that the River Festival was a success and he thanked everyone who was involved. Council Member Coppolo thanked all of the volunteers in the community for helping with the events in the city. Council Member McCullough thanked all volunteers. Council Member Peterson said he has two more leads on food stores; and the River Festival went great. The council’s welcoming the students back to school on Monday was a great event. The Mayor thanked the Parks and Recreation staff for doing a good job with the River Festival event. ADJOURN TO EXECUTIVE SESSION Council Member Coppolo moved to adjourn to executive session to discuss personnel issues at 8:16 pm. Council Member McCullough seconded. Motion carried. (6-0) RECONVENE Council Member Coppolo moved to reconvene at 9:48 pm. Council Member Killpack seconded. Motion carried. (6-0) City Council Proceedings August 20, 2013 Page 4 of 5 COUNCIL ACTION ITEM FOLLOWING EXECUTIVE SESSION Council Member Stokes moved that the confidential personnel agreement presented in Executive Session be approved, and the Mayor be authorized and directed to execute the same on behalf of the city. Council Member McCullough seconded. Motion carried. (6-0) ADJOURNMENT Council Member Coppolo moved to adjourn at 9:50 pm. Council Member McCullough seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings August 20, 2013 Page 5 of 5