City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS September 3, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Adam Coppolo, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Parks, Facilities, and Project Manager Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to add Council Action Item D: Approval to pay an invoice from Krazy Moose for the Art on the Green. Council Member Coppolo seconded. (6-0) Council Member Coppolo moved to approve the agenda as amended. Council Member McCullough seconded. Motion carried. (6-0) Council Member Stokes moved to reconsider the policy change voted on at the last council meeting regarding special time off and have it placed back on the agenda for discussion at the next council meeting. Council Member Killpack seconded. Motion carried. (6-0) PRESENTATIONS Rebecca Breismaster gave a brief update on the Green River Chamber of Commerce. Cathie Hughes gave a brief update on the URA/Main Street. Cathie Hughes gave a brief update on SW-WRAP. BOARD AND COMMITTEE APPOINTMENTS Reappointment to the Parks and Recreation Advisory Board Council Member Killpack moved to confirm the Mayor’s reappointment of JoAnn Leigh to the Parks and Recreation Advisory Board for a three-year term. Council Member McCullough seconded. Motion carried. (6-0) COUNCIL ACTION ITEMS Bid Award for City Hall Roof Council Member Stokes moved to award the City Hall Roof Bid to Contract West Roofing, Inc. in the amount of $99,000. Council Member Maes seconded. Council Member McCullough asked for clarification. Mr. Roosa said the total bid from Gem City Roofing was $103,699 but they did not give an alternate bid for the PVC membrane as requested in the bid specs. Contract West Roofing’s bid was $83,000 and the alternate bid for the PVC membrane was $16,000 so the total was $99,000. Council Member McCullough asked how long the roof will last. Mr. Roosa said there is a twenty year warranty. Mr. Black said since they cannot see under the existing materials, staff is expecting change orders for additional work that might need to be done. This is the reason the budget is so much higher than what the bids came in as. City Council Proceedings September 3, 2013 Page 1 of 3 Motion carried. (6-0) Memorandum of Understanding with the Sweetwater County Child Development Center for Grounds Maintenance Council Member Killpack moved to approve the memorandum of understanding with the Sweetwater County Child Development Center for the grounds maintenance of the facility at 1715 Hitching Post Drive in the amount of $17,000 per year. Council Member Stokes seconded. Motion carried. (6-0) Support Letter for Flaming Gorge Corporation Council Member Maes moved to authorize the Mayor to sign the letter supporting Flaming Gorge Corporation’s bid for the campground concession on the Flaming Gorge. Council Member Coppolo seconded. Motion carried. (6-0) Payment of Invoice for Art on the Green Council Member McCullough moved to approve the invoice from the Krazy Moose for the Art on the Green banquet, in the amount of $3,058.80. Council Member Coppolo seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0)  Agreement with Elavon, Inc. for an additional merchant ID for security and mitigating controls for online utility credit card payments  Authorization for the sale of surplus items to the highest bidders  Annual service agreements with Copier and Supply Co., Inc for document center maintenance for Public Works, Purchasing, Recreation Center, Parks and Recreation, and Community Development  Minutes for: August 20, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $115,826.79 Outstanding Invoices = $309,451.10 Payroll Expenditures = $419,484.04 Pre-authorization Payments = $1,065,000.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black said he will be traveling to Lander for the Wyoming Business Council meeting where they will be voting on the $25,000 grant toward the airport master plan. Phase II Southside Water Improvement Project will begin soon. This phase is basically the installation and replacement of the water main in Fall View Drive. The project will continue through the spring of 2014, and all residents that will be affected have been notified. The reps from Rio Vista Water District met with the council to go over the proposed financing of the regional water line that will solve all of their water issues and provide opportunities for Green River. They are on the workshop agenda and they will be presenting all the information in detail. They are planning to ask the Wyoming Water Development Commission for a 2/3 grant for around $8 to $9 million. They will pick up the remaining 80%, and because the city will have capacity for future water service to other areas, the city will pay the remaining 20%. The city’s r esponsibility will be around $30,000 a year. MAYOR AND COUNCIL REPORTS Council Members McCullough and Stokes had nothing to report. City Council Proceedings September 3, 2013 Page 2 of 3 Council Member Coppolo asked if there is anything the city can do to get some of the rental properties in town up to code for safety. Ms. Leigh said the Building Inspector is currently working on some of them through the property maintenance code. If anyone receives a call from tenants they should forward them to the Building Inspector. He will go and take a look inside to see what types of issues they are having. Council Member Maes thanked the teenagers that helped her lift her bike up the other day. Council Member Killpack asked what day the meeting is with the URA. Mr. Black said it is on September 17, 2013 before the regular council meeting. Council Member Killpack said he is concerned with the water project to Jamestown since it is under the jurisdiction of the county. He is not sure if the county will support it or not. He does not want the citizens of Green River to foot the bill for water to Jamestown. He has been approached by a few citizens with the same concern. The Mayor said once it has been presented to both parties they can take the information and decide what would be best. The Mayor thanked Ms. Hughes for all of her hard work. He said they will be meeting with the soda ash folks at 12 pm, at Little America, on also September 4, 2013. CITY ATTORNEY’S REPORT Mr. West had nothing to report but he would offer, in regards to Councilmen Coppolo’s comments, that there are also state statutes in place that can have potential application to the situation. ADJOURNMENT Council Member Coppolo moved to adjourn at 7:51 pm. Council Member McCullough seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings September 3, 2013 Page 3 of 3