City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS September 17, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Police Lieutenant Tom Jarvie, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, and City Attorney Galen West. The Mayor requested a moment of silence for the horrible tragedy that took place at the Navy shipyard. APPROVAL OF THE AGENDA Council Member McCullough moved to approve the agenda. Council Member Coppolo seconded. Motion carried. (7-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS Carolann Milano a member of the Board of Directors for the YMCA, said the YWCA will be hosting a fundraiser called Celebrating Women of Distinction. One hundred percent of the proceeds go to the YWCA. The cost is $20 per person. The event will take place at the Holiday Inn in Rock Springs, on Saturday, October 12, 2013; from 2 pm to 4 pm. Men are also welcome. RESOLUTIONS Budget Modification to Fund the Replacement of the Drug K-9 and a Portable Alarm System R13-42: A resolution of the governing body of the City of Green River, Wyoming, to approve a modification in the General Fund for the Police Department’s Patrol and Investigation Division in the amount of $11,800. Council Member Maes moved to approve the resolution to transfer $11,800 from the GRPD Drug Seizure restricted funding into the Patrol Admin program in the amount of $5,500 for the replacement of the Drug K-9, and the Investigation Admin program in the amount of $6,300 for the replacement of the portable alarm system. Council Member Stokes seconded. Patrol Lieutenant Jarvie said the department’s K-9 is having major back problems so they will have to retire him. They would like to go with the same company as they did before. They are planning on getting a Springer spaniel because that was recommended. The portable alarm system is used when there are business break-ins. They take the system and put it inside the business, and if someone tries to break in they receive an alarm directly to their radios. Motion carried. (7-0) Amending the City’s Personnel Manual R13-43: A resolution amending the City’s Personnel Manual Council Member Stokes moved to approve the resolution amending the City’s Personnel Manual Special Time Off Policy to reflect the deletion or change in titles, approve position descriptions and to remove duplicated position references. Council Member Killpack seconded. Motion carried. (7-0) A Resolution Declaring Urban Renewal Areas City Council Proceedings September 17, 2013 Page 1 of 5 R13-44: A resolution declaring areas to be slum, blighted, or a combination thereof and appropriate for the planning and initiation of Urban Renewal plans or projects. Council Member Coppolo moved to approve the resolution accepting the “Urban Renewal Area Eligibility Study” and declaring three Urban Renewal areas as described. Council Member Stokes seconded. URA/Main Street Board Chair Nina Kessner said the properties were put into a computer program and the program randomly selected samples. Those provided were given an inspection and evaluated. Council Member Peterson said listing the addresses is going to cause concern with the residents. Are all the homes in the appendix considered slum and blighted? Ms. Kessner said no, the appendix is just a complete list of all of the properties in the proposed Urban Renewal area. Ms. Kessner gave a brief presentation on the Urban Renewal areas. Council Member Coppolo asked why the southeastern part of the river area was not considered part of the River Corridor District. He believes that it should be included. Ms. Kessner said she was not sure. Council Member Peterson said he is concerned that the historic buildings will be torn down with the direction the URA board is going with this. The Mayor said all that is being presented is a plan; it does not mean areas will be condemned and torn down. The areas have to be identified in order to move forward with future projects. This just declares properties that are eligible in the designated areas. Mr. West clarified what is before the council is to declare the zones of which URA projects can proceed, but the projects have not yet been identified. Council Member Peterson said it is hard for the city to request residents or business owners to clean their property up when the city needs to clean up their areas too. Ms. Kessner said it is not the URA Boards intention to go after anyone. They want to work with people. Mr. West said the URA and the governing body are hamstrung by the terms that are utilized by the state statues that relate to this. People do not like the terms slum and blight but these are the terms in the statutes, and that is what the URA has to designate in order to have area within which they initiate their projects. Motion carried. (7-0) Amendment to the Adopted 2014 Fiscal Year Schedule of Fees R13-45: A resolution for the governing body of the City of Green River, Wyoming, to approve an amendment to Resolution No. R13-33 which adopted the Schedule of Fees charged for services, products, licenses, rentals, etc., for the City of Green River, Wyoming, for the fiscal year beginning July 1, 2013 and ending June 30, 2014. Council Member Coppolo moved to approve the resolution amending Resolution R13-33 to change the Schedule of Fees adopted for fiscal year end 2014 from “Non-resident finger printing fee $5.00” to Finger Printing $5.00. Council Member Killpack seconded. Motion carried. (7-0) Contract with the Wyoming Business Council for Technical Assistance Funding City Council Proceedings September 17, 2013 Page 2 of 5 R13-46: A resolution of the governing body of the City of Green River, Wyoming, to approve a Wyoming Main Street Program Grant for the Clock Tower Project in the amount of $17,000 and to approve an increase in the Capital Projects Fund for the Clock Tower Project. Council Member Peterson moved to approve the resolution to approve the Wyoming Business Council Wyoming Main Street Program Grant agreement for the Clock Tower Project in the amount of $17,000 and to approve an increase in the Capital Projects Fund for the Clock Tower Project. Council Member Maes seconded. Motion carried. (7-0) Ratifying the Mayor’s Signature of the Wyoming Business Council Business Ready Grant Agreement for the Clock Tower Project R13-47: A resolution of the governing body of the City of Green River, Wyoming, to ratify the Mayor’s signature of the Wyoming Business Council Business Ready Community Grant agreement and to approve an increase in the Capital Projects Fund for the Clock Tower Project in the amount of $162,500. Council Member Maes moved to approve the resolution to ratify the Mayor’s signature of the Wyoming Business Council Business Ready Grant Agreement and to allocate the $162,500 for the Clock Tower Project. Council Member Coppolo seconded. Council Member Killpack asked when it was authorized by the council for the Mayor to sign this grant. Mr. Black said when the grant was received it was signed by the State Attorney’s office with the request that the Mayor sign it so it could be returned. The URA/Main Street program was given the right to pursue this grant by the council, but the formal authorization for the Mayor to sign this agreement was not given, and that is why it is being ratified. Motion carried. (7-0) Increase in the Capital Projects Fund for a Main Street Grant for the Clock Tower Project R13-48: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for a Main Street Grant for the Clock Tower Project in the amount of $27,709. Council Member Coppolo moved to approve the resolution for an increase in the Capital Projects Fund with a Wyoming Business Council Main Street Grant for the Clock Tower Project in the amount of $27,709.Council Member Killpack seconded. Note: The Technical Assistance Grant amount is $15,000 and $12,709 is from the General Fund Motion carried. (7-0) COUNCIL ACTION ITEMS Agreement with the State of Wyoming, Division of Criminal Investigation for continuing Assignment of a GRPD Officer to the Task Force Council Member Stokes moved to approve and authorize the Mayor to sign an agreement continuing to provide the DCI Southwest Enforcement Team with an officer from the Green River Police Department. Council Member Coppolo seconded. Motion carried. (7-0) Bid Award for the Clock Tower Plaza Renovation Council Member Coppolo moved to award the bid for the Clock Tower Plaza Renovation to Hogan & Associates Construction for an amount up to not and to exceed $325,000. Council Member McCullough seconded. City Council Proceedings September 17, 2013 Page 3 of 5 Mr. Black said the project is planned to start this season and to finish during the construction season of 2014. Motion carried. (7-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member Killpack seconded. Motion carried. (7-0)  Sweetwater County Wide Consensus Block Grant Funding Joint Resolution #SWBF13/14-4 for the City of Rock Springs 2014 Water Line Rehabilitation Project  Horse corral lease agreement with Chad Gunter for horse corral #12  Horse corral lease agreement with Gerald & Karen Pollock for corrals #98 and #99  Horse corral lease agreement with Tiffany Lundgren for corral #100  Catering permit to the Embassy Tavern for the Green River Arts Council Painting with a Twist event on Saturday, September 21, 2013, at the Island Pavilion, from 5 pm to 9 pm  Catering permit to Lews’, Inc. to cater alcoholic beverages for the Mortensen Wedding, at the Island Pavilion on Saturday, October 12, 2013, from noon until 9 pm  Catering permit for the Ponderosa Bar, Inc. to cater alcoholic beverages for the Green River Arts Council Artoberfest at the Island Pavilion on Saturday, October 5, 2013, from 10 am to 5 pm  Release of Retainage to Wylie Construction for the 2013 Concrete Crushing Project in the amount of $9,800  PacifiCorp pole attachment agreement for the Citywide Wireless System  The GRHS homecoming parade route from the high school parking lot along Hitching Post Drive to Bridger Drive, then east along Bridger Drive to Zehawi Field, and a bonfire at Zehawi Field parking lot  Agreement with Rocky Mountain Power for service to the Mansface WYOLINK radio site  Minutes for: August 13, 2013 Workshop and the September 3, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $203,912.13 Outstanding Invoices = $747,546.98 Payroll Expenditures = $300,108.78 Pre-authorization Payments = $1,070,000.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black said at the workshop last week council received a brief update from the Rio Vista Water and Sewer District on a joint project. He recommends council authorize the city attorney to work with staff to determine if there is a legal mechanism to protect the city residents and rate payers from any risk exposure from the loan program as presented. He thinks it is important for the governing body to be advised if there is any legal way to protect the residents before they get in to the political aspects of the project. All council members consented. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Members Stokes, Killpack, Maes, Coppolo and Peterson had nothing to report. Council Member McCullough asked for an update on the Way Finding Signs. Mr. Black said they will be pursuing a grant through the Wyoming Business Council. If the grant is not awarded, staff will bring it back as a governing body funded project. Staff will be putting up the remainder of the signs between now and next season. City Council Proceedings September 17, 2013 Page 4 of 5 The Mayor said the Community Protecting the Green committee met on Monday, September 16, 2013. There are more groups trying to divert water from the Green River. ADJOURNMENT TO EXECUTIVE SESSION Council Member McCullough moved to adjourn to executive session for the sole purpose of discussing real estate acquisition at 8:05 pm. Council Member Coppolo seconded. Motion carried. (7-0) RECONVENE Council Member Coppolo moved to reconvene at 8:18 pm. Council Member Stokes seconded. Motion carried. (7-0) ADJOURNMENT Council Member Coppolo moved to adjourn at 8:22 pm. Council Member Killpack seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings September 17, 2013 Page 5 of 5