City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS October 1, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Assistant Fire Chief Mike Liberty, Recreation Supervisors Katie Duncombe, Sherry Schumacher, and Kevin Sadler; and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Killpack moved to add an Executive Session to discuss personnel and to approve the agenda. Council Member Stokes seconded. Motion carried. (7-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS Members of the Green River Airport Task Force Barry Tippy and Ed DeCastro presented council with a donation of $5,000 from Rocky Mountain Casing Crews to be put towards Spaceport Days. Mr. Black said the donation will be formally accepted by resolution at the October 15, 2013 council meeting. RESOLUTIONS Granting a Utility Easement to Qwest Corporation D/B/A CenturyLink, QC R13-49: A resolution authorizing the City of Green River, Wyoming, to enter into an easement agreement with Qwest Corporation, D/B/A CenturyLink QC, a Colorado Corporation. Council Member Coppolo moved to approve the resolution granting a utility easement to Qwest Corporation d/b/a CenturyLink QC. Council Member McCullough seconded. Mr. Black said Finance Department staff is looking into the city’s franchise agreements and they will be bringing some forward for review. Mr. Nieters said there are three companies that pay a franchise fee: CenturyLink, Green River Cable, and Rocky Mountain Power/PacifiCorp. Paying the franchise fee gives companies access to all public right-of-ways. This avoids the need for companies to come to council every time they want access to a right-of-way to do improvements. Motion carried. (7-0) Budget Modification for Utility Engineer R13-50: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the Enterprise Funds for a new position in the Utilities Division in the amount of $115,000. Council Member Peterson moved to approve the resolution to increase the Enterprise Funds for a new position in the Utility Division in the amount of $115,000. Council Member Maes seconded. Mr. Westenskow said they have three staff members in the engineering division; two of which are eligible for retirement this fiscal year. Staff is looking in to a succession planning process to get someone in and trained prior to the retirement. Staff currently has a significant work load sufficient to sustain the new position. For budgetary reasons they have planned for a mid-salary range position but it could be lower. City Council Proceedings October 1, 2013 Page 1 of 4 Council Member Maes asked if there are any other positions within the city that are looking at succession training. Mr. Black said he has asked the department directors to review retirements within their own departments. He would have to ask each department to present their planning. Council Member Coppolo clarified, if the city funds this position, the city should save money because they will not have to hire outside engineering services for projects. Motion carried. (7-0) COUNCIL ACTION ITEMS 2013-2014 Sculpture Showcase Agreements Council Member Maes moved to approve the sculpture showcase agreements between the artists and the City of Green River for the 2013-2014 sculpture showcase cycle. Council Member Killpack seconded. Motion carried. (6-0-1 with Council Member Peterson abstaining) 2014 National Ice Carving Association Sanctioning Agreement for the Crystal Classic Winter Festival Council Member Stokes moved to approve the sanctioning agreement between the City of Green River and the National Ice Carving Association for the 2014 Crystal Classic Winter Festival. Council Member Killpack seconded. Motion carried. (7-0) Memorandum of Understanding with the Green River Star Council Member Killpack moved to enter into a Memorandum of Understanding with the Green River Star to insert Park and Recreational quarterly programs into the Green River Star and the Guide in the amount of $70 per one thousand. Council Member Stokes seconded. Motion carried. (7-0) Agreement with Inberg-Miller Engineers for Quality Assurance Testing Services Council Member Coppolo moved to enter into an agreement with Inberg-Miller for construction materials testing services at the new Police/Municipal Court building, and authorized the Mayor to sign the agreement. Council Member Maes seconded. Council Member McCullough asked what they were going to be testing. He understood that all of this was already done at the beginning of the project. Mr. Black said they are required to have an independent test for the strength and quality of the construction materials. Even though it is included in the overall contract, staff wants a separate contract with Inberg-Miller to protect the city’s interests. Council Member McCullough clarified that they had a structural engineer look at this. Mr. Black said that was for the structure of the building, but this is to make sure the contractor is using the quality of materials that have been set forth by the design professional. Motion carried. (7-0) Change Order #1 for the City Hall Roofing Project Council Member Maes moved to approve Contract West Roofing’s change order #1 in the amount of $2,800. Council Member Stokes seconded. Motion carried. (7-0) CONSENT AGENDA City Council Proceedings October 1, 2013 Page 2 of 4 Council Member Coppolo moved to approve the following consent agenda items. Council Member Peterson seconded. Motion carried. (6-0-1 with Council Member Maes abstaining)  2014 WyDOT Highway Safety Grant Agreement in the amount of the $19,000  State of Wyoming Public Safety Commission Agreement for a Wyolink portable radio enhancement site on Mansface to enhance portable radio coverage for emergency services in the Green River area from September 1, 2013 through June 30, 2014  Landfill removal request for a small trailer by Margaret Lewis  Horse corral lease agreement with Colby Myers for corral #107  Horse corral lease agreement with Gayle Taylor for corral #8  Horse corral lease agreement with Rick Helson for corral #11  Issuance of an open container permit to Flaming Gorge Harley-Davidson for October 12, 2013 for their national open house celebration at their parking lot and inside their shop from 9 am to 6 pm  Submission to the Wyoming Department of Environmental Quality Voluntary Remediation Program with a short term registration fee of $500  Minutes for: September 10, 2013 Workshop, September 17, 2013 Joint Workshop, and September 17, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $96,444.26 Outstanding Invoices = $564,390.82 Payroll Expenditures = $314,068.23 Pre-authorization Payments = $1,065,000.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black called Kevin Sadler forward to make an announcement. Mr. Sadler said during the week of September 16th through the 19th, he and the parks and recreation staff members Sherry Schumacher, Katie Duncombe, Brenda Roosa attended the Wyoming Recreation and Parks Association annual state conference in Casper. One of the vendors at the conference held a drawing for a total body fitness system and the City of Green River was the recipient. They have the item in storage and will be looking for a place to locate it. Council congratulated them on their success. CITY ATTORNEY’S REPORT Mr. West had nothing to report. MAYOR AND COUNCIL REPORTS Council Members Stokes, Killpack, Maes, Coppolo, and Peterson had nothing to report. Council Member McCullough said the Service Line Warranty of America annual warranty is voluntary, it is up to the resident to participate or not. There are two warranties one for water and the other for sewer. The Mayor said he, Mr. Black, and Council Member Peterson will be attending the State Land and Investments Board grant hearing on Thursday. He said they will also have a short time with the Governor. He also attended the Wyoming Association of Municipalities conference where they discussed the recruitment of the WAM director and items on the legislative agenda. ADJOURNMENT TO EXECUTIVE SESSION FOR PERSONNEL Council Member Killpack moved to adjourn to executive session to discuss personnel at 7:32 pm. Council Member Stokes seconded. Motion carried. (7-0) RECONVENE City Council Proceedings October 1, 2013 Page 3 of 4 Council Member Coppolo moved to reconvene at 7:54 pm. Council Member Stokes seconded. Motion carried. (7-0) ADJOURNMENT Council Member Killpack moved to adjourn at 7:56 pm. Council Member Stokes seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings October 1, 2013 Page 4 of 4