City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS October 15, 2013 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Sanitation Supervisor Linda Roosa, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Police Lieutenant Burke Morin, Fire Chief/Emergency Services Mike Kennedy, Parks, Facilities, and Project Manager Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to approve the agenda. Council Member Maes seconded. Motion carried. (6-0) PRESENTATIONS Rebecca Briesmaster gave a brief update on the Chamber of Commerce BOARD AND COMMITTEE APPOINTMENTS Reappointment to the Green River Arts Council Council Member Killpack moved to confirm the Mayor’s reappointment of Donna Ragsdale to the Green River Arts Council for a two-year term. Council Member Stokes seconded. Motion carried. (6-0) Appointment to the Historic Preservation Commission Council Member Maes moved to confirm the Mayor’s appointment of Bonnie A. Baker to the Green River Historic Preservation Commission. Council Member McCullough seconded. Motion carried. (6-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS Jeff Morgan, representative from the Recycling Task Force, gave an update on projects that are part of the newly adopted five year plan:  Meet with citizens, media, schools, county officials, industry, corporations, and local organizations  Initiate a public campaign  Work with the school district to promote ideas through classrooms and youth groups  Redefine the recycling task force and incorporate Green River’s diversion goal  Evaluate and develop a plan for commodities, and materials for greater diversion and possible renewal increases The task force has redirected their vision to reflect the new direction of the five-year plan. They would like to increase waste diversion by 30% by 2020. They have changed their name to GR Green. They have presented an update to the school board and would like to continue to work throughout the district and in the classrooms to promote recycling. They would like to have a contest for implementing a mascot to keep kids excited about recycling. They will be hosting public forums to promote communications and dialogue in the community to include an overview of the future for solid waste and recycling in Green River. The first forum will be held on Wednesday, November 6, 2013, at the Visitor’s Center in Green River, at 10 am and again at 7 pm. City Council Proceedings October 15, 2013 Page 1 of 5 Ms. Leigh reminded everyone about the Community Assessment of Green River that will take place October 21st through the 24th. There are 23 slots available for everyone to attend. RESOLUTIONS Adoption of the 2013-2018-2028 Strategic Plan R13-51: A resolution adopting the 2013-2018-2028 Strategic Plan for the City of Green River, Wyoming Council Member Peterson moved to adopt the updated 2013-2018-2028 Strategic Plan by the resolution presented. Council Member McCullough seconded. Council Member Stokes said he does not remember it being decided that the land acquisition of Sections 10 & 12 was a high priority. Mr. Black said it is not a priority, it is listed last. Council Member Killpack said he understood they did not approve the Matrix Agreement so why it is still included on the plan. Mr. Black said it will be removed when they go through the implementation process. Council Member Maes asked why the winter activities were not listed like they were before. Mr. Black said they are not listed here, but they are listed per the department that will be handling each element. Motion carried. (6-0) Budget Modification for Cell Phone Service R13-52: A resolution of the governing body of the City of Green River, Wyoming, to approve a modification in the General Fund for cell phone service with Verizon in the amount of $6,433. Council Member McCullough moved to approve the resolution for budget modifications in the General Fund for cell phone service with Verizon in the amount of $6,433. Council Member Stokes seconded. Council Member McCullough asked what kind of service coverage will be provided. Mr. Nieters said the service is for calls only, no data. Motion carried. (6-0) COUNCIL ACTION ITEMS Contract West Roofing Change Order #2 for the City Hall Roofing Project Council Member Stokes moved to approve Contract West Roofing Change Order #2 for the City Hall Roofing Project in the amount of $2,800. Council Member Peterson seconded. Council Member McCullough asked if they are still under budget for this project. Mr. Black said they are well within the budget. An estimated $100,000 is left from the original budget proposal. The work is planned to be completed this week. Motion carried. (6-0) Lewis and Lewis, Inc. Change Order #3 and Release of Retainage for the 2013 Capital Improvement Project City Council Proceedings October 15, 2013 Page 2 of 5 Council Member Maes moved to approve the Lewis and Lewis, Inc. Change Order #3 for a $230,660.70 deduction to the contract amount, and to release the retainage on the project in the amount of $189,272.50. Council Member Killpack seconded. Council Member McCullough said if the city is getting this money back the city should be thanking someone. Mr. Westenskow said the deductive change order is for any unforeseen conditions that might be found. In most cases it is the soil conditions, but in this case there were no issues. The contractor has been paid for the work they have completed. The city is not getting any money back it is just reducing the contract amount to match the work that was completed. Council Member McCullough thanked the city staff, Lewis and Lewis, Inc. and everyone involved in the project. Council Member Peterson thanked them also. Motion carried. (6-0) Utility Review Committee’s Recommendation for a Billing Adjustment on a Utility Account Council Member Peterson moved to approve the billing adjustment to write-off $95.66 on Oscar Flores’ utility bill. Council Member McCullough seconded. Council Member McCullough asked for clarification on the sewer charges. Mr. Nieters said it is based on usage for commercial accounts. Motion carried. (6-0) CONSENT AGENDA Council Member McCullough moved to approve the following consent agenda items. Council Member Maes seconded. Motion carried. (6-0)  Accept a donation from Rocky Mountain Casing Crews, Inc. for the Greater Green River Intergalactic Spaceport Project in the amount of $5,000  Unclaimed property reports and the submission of checks in the amount of $766.74 to each applicable state under the Unclaimed Property Act  Agreement with Peaks Public Investment Advisors/First Financial Equity Corp. to invest only in state statutes allowed securities  Agreement with Rocky Mountain Power for electrical service for the new Police Department building in the amount of $405.18 per month for 60 months  Issuance of a catering permit to the Ponderosa Bar, Inc. for the Realtor Affiliate Charity Committee Boo Bash on Saturday, October 19, 2013, at the Island Pavilion, from 6 pm to 11 pm  Approval of the minutes for: October 1, 2013 Council and the October 8, 2013 Workshop  Financial Reports and Payment of Bills: Prepaid Invoices = $185,762.02 Outstanding Invoices = $864,735.23 Payroll Expenditures = $309,430.79 Pre-authorization Payments = $1,065,800.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black said the Wyoming Business Council provided the service of Ady Voltedge to review a corporate relocation package developed by the City under the direction of Laura Leigh. For this evaluation and mock submittal, all entities across the state were led to believe that the request was legitimate by a “real” business. Our submission was ranked the second highest in the state. City Council Proceedings October 15, 2013 Page 3 of 5 We scored a rating of 4.3 with the highest possible rate being 5, and the highest scoring community was 4.35. He thanked Ms. Leigh and her staff for their hard work. He has asked Mr. Nieters to prepare a quarterly summary of major funds and department revenue/expenses (actual versus budget review) for the first meeting in December. The Airport Consultant Review Committee has selected GDA Engineers to complete an Airport Master Plan for the Greater Green River Intergalactic Spaceport. There will not be a workshop on November 12, 2013. Remaining scheduled meetings are November 5th and 19th, and December 3rd, 10th, and 17th. He reminded everyone to attend at least one of the community assessment meetings that start on October 21st through the 24th. MAYOR AND COUNCIL REPORTS Council Members Peterson, McCullough, Maes, Killpack, Stokes, and the Mayor thanked everyone involved in the Trunk or Treat event. Council Member McCullough said he hopes the federal government gets back on track before Thursday. Council Member Maes said she is concerned with the government shut down too. It affects everyone. Council Member Killpack said during budget discussions, $425,000 was budgeted to give a stipend and a raise, but they approved the raise only so there is around $220,000 left. He asked if council would be in favor of giving the employees a $500 stipend by the end of November or the first of December. Mr. Black said he believes those dollars were used to make up the deficit last year. Mr. Nieters said the $200,000 was left, but there were several adjustments made during the budget process and they put those funds in to the operating fund. Typically, there is 25% of operating funds set aside, but he applied the $200,000 to cover Capital Projects. Mr. Black recommended coming back in November after they see what the revenues are and then see if the funds are available or not. Council Member Killpack said there was money saved on the 2013 Capital Projects earlier in the meeting. Mr. Nieters said those funds are from a Capital Improvement Project, and are set up with 1/3 General Fund, 1/3 Sewer Fund, and 1/3 Water Fund, so there would only be 1/3 of the money available. Council Member McCullough said he thinks raises and stipends should be brought up to the City Administrator first, reviewed by staff, and then brought up at a council meeting. Council Member Stokes congratulated Ms. Leigh and her staff for their hard work. The Mayor said the Mayor’s Leadership Awards will be Wednesday, October 16, 2013, at 8 am, at the Sweetwater County Events Center. He will not be here November 9th through the 13th because his daughter is getting married. CITY ATTORNEY’S REPORT Mr. West had nothing to report. City Council Proceedings October 15, 2013 Page 4 of 5 ADJOURNMENT Council Member McCullough moved to adjourn at 7:53 pm. Council Member Killpack seconded. Motion carried. (6-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings October 15, 2013 Page 5 of 5