City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS January 7, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Marty Black, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Utility Superintendant Jason Palmer, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Assistant Fire Chief Mike Kennedy, Parks and Recreation Director Allan Wilson, Grants Writer Misty Springer, and Acting City Attorney Tammy Harris. APPROVAL OF THE AGENDA Council Member Peterson moved to move Consent Agenda Items: J: Rejection of all bids for the Police Department Sport Utility Vehicle; M: Award the bid for the sale of Old News Print (ONP) recycled materials to ACP LLC of Logan, Utah in the amount of the current market value per ton; O: Groathouse Change Order #1 for the New Police Department Building in the amount of $76,000 to Council Action Items D, E, and F. Council Member McCullough seconded. Motion carried. (7-0) Council Member McCullough moved to approve the agenda as amended. Council Member Stokes seconded. Motion carried. (7-0) PRESENTATIONS Air Service Subsidy Terry Doak from the Rock Springs Sweetwater County Airport said the Minimum Revenue Guarantee Program agreement ended in December of 2013. The agreement is for six months and totals $913,300 and the City of Green River share would be $56,259.28. The revenue has decreased by 6.6% from last year and has been approved by the county contingent upon both cities approval. The Mayor asked it the agreement would be for January through June of 2014, with no changes beyond that. Mr. Doak said yes. The Mayor requested the numbers that show how many residents from Green River travel through the airport. John Kolb said the services they provide with this program are not just the subsidy to Salt Lake City. It entails all the air services. It started as a subsidy, but it is a mandatory service that keeps flight services in this area. He said the approximate number of people that fly with this program is 29,000. It works out to be around $8.40 per person for subsidy. Without this part the service goes away completely. The Mayor asked if Gillette participates in the program. Mr. Kolb said yes, and their subsidy amount is higher. He said the state has assisted them and it is better than they had planned for. Council Member Peterson said Salt Lake City competes for the money from this community too. Having this service through a local airport is great and he wants it to continue. Council Member McCullough said paying $56,000 for the service is a good investment. City Council Proceedings January 7, 2014 Page 1 of 7 Mr. Kolb said the morning flight will be returning in April but the late afternoon service will be removed. Council Member Coppolo said it is an estimated $83 per passenger for the $913,300 subsidy. All members showed their support for the Rock Springs Sweetwater County Airport subsity and its services. Mr. Wilson congratulated Sherry Schumacher for completing her bachelor’s degree. The Mayor congratulated her. Council Member Peterson thanked her. PUBLIC HEARINGS Submission of Applications for a State Revolving Fund Loan and a State Mineral Royalties Grant for the Sewer Lift Station Replacement Project. Mayor Castillon opened the hearing at 7:27 pm. Mr. Westenskow said this project is for two lift stations, Colliers lift station and the Hutton Heights lift station. The design of the lift stations was approved in the 2013-14 budget. They have identified the overall project cost is approximately $550,000. They have grant loan possibilities that would be a 50% loan and 50% grant. The loan would be through the state revolving fund and the grant would be through the mineral royalty’s fund. The benefits of the loan would include an eligibility of 25% principal forgiveness. They would ask for a rate increase effective in July 2014 of approximately 1.9% which is around .29 per household, per month. Council Member McCullough asked how much the city will have to pay for the loan and grant. Mr. Westenskow said the city would not have to pay anything on the grant, but the loan would cost 50% of the project value, of that 25% would be eligible for principal forgiveness, $100,000 would be at 0% interest, and the remainder would be at 2.5% interest. Mr. Black said this will provide a benefit to the rate payers because some of the money will be from grants and not out of the General Fund. This will demonstrate to the state that the city is able to comply with their requirements and may help us at a later date when the improvements are needed for the Wastewater Treatment Plant Improvements. Council Member McCullough asked when the rate increase will take effect. Mr. Westenskow said they are proposing it take effect during the normal budget proceedings. There were no comments or concerns presented. The Mayor closed the hearing at 7:39 pm. Sewer Rate Increases for the Sewer Lift Station Replacement Project Mayor Castillon opened the hearing at 7:39 pm. There were no other comments or concerns presented. The Mayor closed the hearing at 7:40 pm. The EPA Brownfield’s Cleanup Grant Mayor Castillon opened the hearing at 7:40 pm. Ms. Springer said the grant is for the abatement process for the Depot. There were no other comments or concerns presented. The Mayor closed the hearing at 7:43 pm. City Council Proceedings January 7, 2014 Page 2 of 7 RESOLUTIONS Budget Modification Resolution for the Green River Airport Initiative R14-01: A resolution of the governing body of the City of Green River, Wyoming, to approve an increase in the General Fund for the Airport Task Force Program in the amount of $5,000. Council Member McCullough moved to approve the resolution for an increase in the General Fund for the Airport Task Force Program in the amount of $5,000. Council Member Peterson seconded. Motion carried. (7-0) Re-establish Wages for the City Administrator for Fiscal Year End 2014 R14-02: A resolution amending Resolution R13-32 establishing wages for all Elected and Appointed Officials of the City of Green River, Wyoming, for the Fiscal Year ending June 30, 2014. Council Member Coppolo moved to approve the resolution amending Resolution R13-32 to re- establish wages for the City Administrator in the amount of $135,000/year for the Fiscal Year ending June 30, 2014. Council Member McCullough seconded. Motion carried (6-1) with Council Member Killpack voting no. Application for State Revolving Fund Loan for Sewer Lift Station Project R14-03: A resolution authorizing the submission of a Federal Mineral Royalty Capital Construction Account Grant Application to the State Loan and Investment Board on behalf of the governing body for the City of Green River, for the purpose of the 2014 Lift Station Replacement Project to replace Collier and Hutton Heights lift stations, including their wet wells, in the City of Green River, and to provide auxiliary power and replace the existing force main for the Hutton Heights lift station. Council Member McCullough moved to approve the resolution for the Mineral Royalty Grant application and to authorize the Mayor to sign and accept the grant on behalf of the City if approved by the State of Wyoming, pending legal review. Council Member Coppolo seconded. Motion carried. (7-0) R14-04: A resolution authorizing the submission of a Pre-Application Form to the State Land and Investment Board for a loan through the State Revolving Fund on behalf of the governing body for the City of Green River for the purpose of the 2014 Lift Station Replacement Project. Council Member Stokes moved to approve the resolution for the State Revolving Fund loan application and authorize the Mayor to sign and accept the loan on behalf of the City if approved by the State of Wyoming, pending legal review. Council Member Killpack seconded. Motion carried. (7-0) Reallocation of $216,000 to the Police Department Building Project R14-05: A resolution of the governing body of the city of Green River, Wyoming, to approve a modification in the Capital Projects Fund for the Police Department Building Project in the amount of $216,000. Council Member Maes moved to approve the resolution to reallocate $216,000 to the Police Department Building Project. Council Member Coppolo seconded. Mr. Wilson said around $37,500 will be used for information technology items, $90,000 will be used for furniture and janitorial supplies, and $12,500 will be for miscellaneous expenses. The Groathouse Construction contract will be increased by $31,500 for drainage and asphalt in the alley behind, the building and $44,500 will go in to the contingency account. City Council Proceedings January 7, 2014 Page 3 of 7 Council Member Peterson asked if they were going to pave the alley. Mr. Wilson said yes. Motion carried. (7-0) COUNCIL ACTION ITEMS Election of Council President and Vice President Council Member Killpack moved to elect Council Member Stokes as council President. Council Member Coppolo seconded. Motion carried. (7-0) Council Member McCullough moved to elect Council Member Peterson as council Vice President. Council Member Killpack seconded. Motion carried. (7-0) Memorandum of Understanding for the Jamestown Rio-Vista Water and Sewer District Green River West Pipeline Project Council Member Stokes moved to authorize staff to proceed with negotiating a Memorandum of Understanding to define a partnership to develop a joint water transmission line and storage facilities with the Jamestown-Rio Vista Water and Sewer District. Council Member Killpack seconded. Council Member Stokes said this is just the beginning it does not mean the city has to move forward with the project down the road. If the city doesn’t agree with any part, they can stop. Council Member Coppolo said he has not heard anything negative on this project. It could benefit everyone in the area. Council Member McCullough said there are some positives and some negative parts to the project. There are people that are for it but there are people who are not. Council Member Killpack said he’s concerned with the details and the fact that he has not had much positive responses. Council Member Peterson said in any partnership, everyone involved has to have everything needed to make a decision, and he does not feel like that is the case with this project. He will vote against it. The Mayor said one of the strategic plans is for economic growth and development and this could provide both. This is an investment for the future of Green River. Council Member Maes said she has spoke with many people and most of them were against the project. The city has too many projects going on. She will be voting against it. Motion denied (3-4) with Council Members Peterson, McCullough, Maes, and Killpack voting no. Mr. Black said based on the council’s vote tonight, the Jamestown-Rio Vista District will need to move forward without the city. The Mayor said he is sorry to hear that the city will not be participating in the project. Submission of an EPA Brownfield’s Clean-Up Grant Application for the Depot Council Member Coppolo moved to approve the submission of an application for an EPA Brownfield’s Cleanup Grant for the Depot. Council Member McCullough seconded. Motion carried. (7-0) Rejection of all Bids for the Police Department Sport Utility Vehicle City Council Proceedings January 7, 2014 Page 4 of 7 Council Member McCullough moved to reject all bids for the Police Department Sport Utility Vehicle. Council Member Coppolo seconded. Chief Steffen said when the bids were received it was noticed that they were for one sport utility vehicle when they needed two. Staff did not feel it was appropriate to ask the winning bidder for two and not let the others bid, so they suggest council reject the bids. Motion carried. (7-0) Award the Bid for the Sale of Old News Print (ONP) Recycled Materials to ACP LLC of Logan, Utah in the amount of the current market value per ton. Council Member McCullough moved to award the bid for the sale of old news print recycled materials to ACP LLC. of Logan, Utah in the amount of the current market value per ton. Council Member Killpack seconded. Council Member Peterson said the recycling program will grow in the future and will save the city money. He asked how much it costs per ton. Mr. Nelson said $63 per ton. Council Member Coppolo asked for clarification on the cost for them to pick it up. Mr. Nelson said they check the value on the day they come to haul it out. It is $135 per ton total, with transportation costs at $67 per ton, so the remainder is what the city receives. Motion carried. (7-0) Change Order #1 to Groathouse Construction Inc. for the New Police Department Building in the amount of $76,000 Council Member Maes moved to amend the Groathouse Construction Inc. contract in the amount of $76,000 reflecting an increase in expenditures. Council Member Coppolo seconded. Motion carried. (7-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (7-0)  Authorize the Mayor to sign the 2013 Wyoming DEQ and Hazardous Waste Division State Guarantee Trust Account Recalculation Form, for Green River #1 Landfill  Authorize the Mayor to sign an affidavit designating the Utility Superintendant to electronically sign DEQ Wastewater Discharge Monitoring Reports  Change dates of the city council meetings for the 2014 election days from: Tuesday, August 19th to Monday, August 18th and Tuesday, November 4th to Monday, November 3rd, 2014  Contract with Rock on Ice (Greg Butauski) for the creation of three ice features for the 2014 Crystal Classic in the amount of $2,999  Agreement for disbursement receipt and use of grant funds for the 2014 Sweetwater County Joint Travel and Tourism Grant for the Crystal Classic Winter Festival in the amount of $2,000 and a $1,000 marketing bonus  2014 Crystal Classic Ice Sculpture Judging contracts with Vernon Baker in the amount of $500, Irv Brockson in the amount of $400, and Jeiremy Gomez in the amount of $150  Authorize the submission of applications and receipt of Wyoming Arts Council Grants for the Green River Arts Council and the Parks and Recreation Department Projects for the 2014 Calendar year and authorize the Mayor to sign all applications and acceptance of documents City Council Proceedings January 7, 2014 Page 5 of 7   Authorize the submission and receipt of the Sweetwater County Joint Travel and Tourism Grant Funds for the 2014 Parks and Recreation Department Programs and for the Mayor to sign all applications and acceptance of documents  Public officials disclosure forms acceptance by the city clerk  Accept the Destination Green River Station Depot hazardous materials abatement design proposal from IHI Environmental and approve the agreement in the amount of $3,950  Bid award for the asphalt vibratory compactor to Wyoming Machinery in the amount of $39,768  Bid award for the sale of OCC (Old Corrugated Cardboard) to ACP LLC of Logan, Utah for current market value per ton  Issuance of a catering permit to Brazels Inc., doing business as, the Embassy Tavern for the Green River Arts Council Painting with a Twist art class on, Saturday, January 18, 2014, from 4 pm to 9 pm at the Island Pavilion  Minutes for: December 10, 2013 Workshop; December 10, 2013 Special Council Meeting; and December 17, 2013 Council  Financial Reports and Payment of Bills: Prepaid Invoices = $197,467.06 Outstanding Invoices = $277,430.85 Payroll Expenditures = $319,236.80 Pre-authorization Payments = $1,065,000.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Mr. Black said they have collected $4,700 on the claims submitted for the Fire Department response services for out of county residents. A draft budget schedule for the upcoming budget is available. Staff has added a couple of meeting dates to discuss the Solid Waste Fund and the General Fund. Sales tax revenues are coming in below what was projected so he has put a soft hiring freeze for all general fund positions, exclusive of Police and Fire. CITY ATTORNEY’S REPORT Ms. Harris had nothing to report. MAYOR AND COUNCIL REPORTS Council Member Stokes, Killpack, and McCullough had nothing to report. Council Member Maes congratulated Sherry Schumacher for completing her bachelor’s degree. She will not be here for the council meeting on January 21, 2014. Council Member Coppolo commended Ms. Schumacher on her accomplishments. He asked for information on the monthly rate changes that occurred in the enterprise funds. Council Member Peterson thanked Ms. Leigh for her hard work on the door to door salesmen ordinance. He thanked Chief Steffen for taking care of the sales people that were not abiding by the ordinance. Council Members thanked Chief Steffen and his staff for their quick response at the school on Monday. The Mayor thanked Ms. Leigh for her hard work on the community assessment. The report is finished and available to review. Ms. Leigh said the report is available online and at the Community Development Department. Everyone that signed the listening sheets during the assessment will be notified as well. The next step is the prioritizing session which will take place sometime in February. The Mayor congratulated Ms. Schumacher for her accomplishments and thanked Ms. Springer for her work on all of the grants. City Council Proceedings January 7, 2014 Page 6 of 7 He is disappointed that the city will not be participating in the joint venture with Jamestown-Rio Vista Water and Sewer District. ADJOURNMENT Council Member Coppolo moved to adjourn at 8:40 pm. Council Member Stokes seconded. Motion carried. (7-0) ______________________________ H. Castillon, Mayor ATTEST: _____________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings January 7, 2014 Page 7 of 7