City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS July 15, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Council President Stokes called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Adam Coppolo, Tom McCullough, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resources Cari Kragovich, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Fire Chief/Emergency Services Mike Kennedy, Parks and Recreation Director Allan Wilson, and Acting City Attorney Tammy Harris. APPROVAL OF THE AGENDA Council Member Maes moved to move Consent Agenda Item B: Designate the Rodeo Arena as “The Overland Stage Stampede Rodeo Arena” to Council Action Item B. Council Member McCullough seconded. Motion carried. (6-0) Council Member McCullough moved to approve the agenda as amended. Council Member Peterson seconded. Motion carried. (6-0) PRESENTATIONS Overland Stage Stampede Rodeo Committee Update Overland Stage Stampede Rodeo Committee Co-president Cindy Brandjord gave an update on the Overland Stage Stampede Rodeo. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Allan Wilson gave an update on the shooting events going on for the National High School Rodeo at the shooting range. Resident Bob Cordova stated his concerns about the delay on the repairs for damage done to his property on the sewage backup on Riverview. He was wondering if there was anything the city could do. Acting City Administrator Chris Steffen introduced the new Human Resource Director Cari Kragovich PUBLIC HEARINGS Issuance of a Limited Retail Liquor License to the American Legion Post #28 Council President Stokes opened the hearing at 7:15 pm. There were no comments or concerns presented. Council President Stokes closed the hearing at 7:16 pm. RESOLUTIONS Resolution Accepting the Lucy Estates Subdivision Improvements R14-35: A Resolution accepting and approving improvements installed in the Lucy Estates subdivision of the City of Green River, Sweetwater County, Wyoming, and accepting control and maintenance of the same pursuant to the provisions of Green River Code of Ordinance, Appendix C, Section 9.c(11). Council Member Coppola moved to accept the control and maintenance of the subdivision improvements installed within the Lucy Estates subdivision, excluding the top lift of asphalt, City Council Proceedings July 15, 2014 Page 1 of 6 curb-cuts and sidewalk within the Commerce Drive right-of-way, and accepting a one year maintenance warranty on said improvements. Council Member McCullough seconded. Ms. Leigh stated that according to the city ordinance any time after the improvements are installed in a subdivision, the developer can request control and maintance of those improvements to be accepted by the city. She stated that all the improvements have been installed except for the top lift of asphalt, curb cuts, and sidewalks all within Commerce Drive. She stated that there are some houses that are ready to be occupied so it was important to get the main improvements forwarded to council for acceptance. There is also a one year of warranty on the improvements within the subdivision. She stated that as occupancy permits are ready to be issued the curb cuts and sidewalks will be inspected. Councilmember McCullough asked why we make the contractor put in sidewalks before construction is finished because they are usually damaged and have to be replaced. Ms. Leigh stated that the city is doing something different now with new subdivisions. The city is keeping the bond and allowing them to put the sidewalks in after the subdivision is completed. Councilmember McCullough asked if there were sidewalks in the Lucy Estates. Ms. Leigh stated only in Bailey Court, and the contractor has chosen to put those sidewalks in. Mr. Westenskow stated that the contractors can now finish the subdivision, and then put in all the sidewalks so that they are not going thru the expense of putting the sidewalks in twice. Councilmember Killpack expressed his concerns about making an exception for this contractor. He stated that previous contractors have put in the sidewalks then had to replace them. He stated we should make this contractor comply, and then change the ordinance. Ms. Leigh stated this isn’t an exception. The ordinance states that any or all improvements can go before council for approval at any time. She also stated that the subdivision ordinance does need some changes made to it. Motion carried. (6-0) Consideration of a Resolution Approving the Final Plat of the AC Addition R14-36: A resolution approving and accepting the final plat of AC Addition as a subdivision in the City of Green River, Sweetwater County, Wyoming, submitted by Palmer Construction, covering a 1.44 acre tract of land situated in the southwest quarter of section 34 and a portion of the Southeast Quarter of Section 35, Township 18 North, Range 107 West of the Sixth Principal Meridian, Green River, Sweetwater County, Wyoming Council Member Maes moved to approve the resolution accepting the final plat of the AC Addition, a new two lot subdivision within the City of Green River, Wyoming. Council Member Peterson seconded. Council Member McCullough asked for an explanation on the plat. He stated that it was set up for four lots and now it will be two, and he wants to know why. Ms. Leigh stated the proposal was originally set up for four lots. While the contractor was preparing the lots, he had someone interested in buying three lots for one home, so instead of stubbing in utilities for four separate lots it made sense to just do two. It was brought up in the planning and zoning meeting. The adjacent property owner was there and was very happy that it would be only two properties instead of four. Council Member Killpack asked Ms. Leigh to explain the item; money in-lieu of park. Ms. Leigh stated that throughout the development meetings there has been discussion with the adjacent property owners about accessing the remainder parcel of land. She stated that the property owners have decided to dedicate the corridor back where the overflow water line is, and that meets the qualifications for open space that is needed, and the other property owners will be able to access the land there. Motion carried. (6-0) City Council Proceedings July 15, 2014 Page 2 of 6 Consideration of a Resolution to Support the Continuation of the County Wide Lodging Tax R14-37: A resolution declaring the intent of the City of Green River to cooperate fully and assist Sweetwater County and the Incorporated Municipalities of Sweetwater County in taking all actions necessary in support of the continuation of the existing county wide 2% lodging tax, with an increase of 1%, provided that the City if Green River be represented by a majority of the members constituting the Joint Powers Board. Council Member Killpack moved to approve the resolution of intent to cooperate and assist Sweetwater County and the Incorporated Municipalities of the County in taking actions to support the continuation of the existing 2% county wide lodging tax with a 1% increase. Council Member Peterson seconded. Motion carried. (6-0) Consideration of a Resolution to Accept Cash in Lieu of Parkland Dedication R14-38: A resolution of the Governing Body of the City of Green River, Wyoming, to accept the cash in-lieu of parks funds from the Lucy Estates Subdivision in the amount of $19,950 and to assign the funds for the Parks and Recreation Department to be used for parks. Council Member Peterson moved to approve the resolution accepting the cash in-lieu of parks funds from the Lucy Estates Subdivision in the amount of $19,950 and assigning the funds for the Parks and Recreation Department to be used for parks. Council Member Killpack seconded. Motion carried. (6-0) Consideration of a resolution to carryover Capital Projects from fiscal year 2014 R14-39: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects and General Funds for Fiscal Year 2015 Carryover in the amount of $6,027,845. Council Member Peterson moved to approve the resolution approving an increase in the Capital Projects and General Funds for Fiscal Year 2015 Carryover in the amount of $6,027,845. Council Member Maes seconded. Council Member Killpack asked Mr. Nieters to explain why there was money budgeted for the Green River Airport Project when council direction was not to spend any new money. Mr. Nieters stated that any projects the city has a commitment or contract with where the money is already encumbered, they are carried over into the next fiscal year until the project is stamped done. Motion carried. (6-0) COUNCIL ACTION ITEMS Consideration to Authorize the Mayor to Sign Wylite Agreement Council Member Maes moved to authorize the Mayor to sign the agreement with WyLite, upon review by legal counsel, for the purpose of completing an assessment audit for energy efficiency, and offering suggestions of efficiency measures regarding the procurement and installation of a new City Hall boiler. Council Member Killpack seconded. Councilmember McCullough asked Mr. Wilson to explain what the agreement was for. City Council Proceedings July 15, 2014 Page 3 of 6 Mr. Wilson stated that WyLite is a free program paid by the Wyoming Business Council. They will come in and do an audit on the building envelope, and it will also help the city qualify for up to a $20,000 grant for a new boiler system. Motion carried. (6-0) Consideration to Designate the Rodeo Arena as “the Overland Stage Stampede Rodeo Arena” Council Member Maes moved to designate the currant Rodeo Arena as “the Overland Stage Stampede Rodeo Arena”. Council Member Killpack seconded. Mr. Wilson noted that Councilmember Maes requested the name of the Rodeo Arena be changed from Green River Arena to Overland Stage Stampeded Rodeo Arena. Motion carried. (6-0) CONSENT AGENDA Council Member Coppolo moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0) • Issuance of a limited retail liquor license to the American Legion – Tim Whitmore Post #28. • Issuance of a catering permit to Santa Fe Southwest Grill to cater alcoholic beverages for the OCI Banquet, August 22, 2014 from 5:30 pm to midnight, at the Pavilion, pending approval from the City of Rock Springs Governing Body. • Issuance of a catering permit to Red Feather, Inc. to cater alcoholic beverages for the Hastings/Henderson wedding, at the pavilion, on August 1, 2014, from 4 pm to 11 pm. • Horse corral lease agreement with Cheryl Rixey for corral #131. • Horse corral lease agreement with Eric Myers for corrals #110 and #111 • Approval of minutes for: June 10, 2014 Workshop, June 17, 2014, and July 1, 2014 Council. • Approval of financial reports and payment of bills. • Financial Reports and Payment of Bills: Prepaid Invoices = $267,518.18 Outstanding Invoices = $1,826,654.22 Payroll Expenditures = $634,141.13 Pre-authorization Payments = $1,065,000.00 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Nothing to report CITY ATTORNEY’S REPORT Nothing to report MAYOR AND COUNCIL REPORTS Councilmember Killpack asked if there was anything being done about the deer problem in the City. Mr. Steffen stated that he is proceeding with the culling of the deer, and will be bringing some recommendation to the council sometime in December. Councilmember Maes stated that she wanted to encourage everyone to contact congressmen about the new EPA law, and how it will affect the Coal Industry in our State. Councilmember Coppolo had no comment City Council Proceedings July 15, 2014 Page 4 of 6 Councilmember McCullough stated that he would like a resolution made for the next council meeting for the Rock Springs Airport Subsidy, and asked Mr. Nieters to explain the costs for last fiscal year and the current. Mr. Nieters stated in the last fiscal year, we spent around $108,000, that doesn’t include what we owe for the January to June payment. He stated we are carrying over $6,000 to the current fiscal year for the second quarter payment. He stated that we still owe $36,000. Councilmember McCullough stated that would bring the total to $144,000. He asked Mr. Kolb to explain why the City’s cost keeps going up. Kolb had a lengthy response to Councilmember McCullough’s comment about the rising costs for the city, and the removal of flights to Salt Lake. Councilmember Peterson suggested that they go to the next legislative meeting and ask for more funding for the airport subsidy. Councilmember Killpack also expressed his concerns, but didn’t have a problem moving forward for the next fiscal year. Councilmember Coppolo stated he also felt the state should be paying more of the subsidy. He stated that the city’s sale tax revenue has gone down which is hurting the city’s budget. Mr. Duck, chairman of the airport, also commented on the changes for the flights to Denver and the number of seats. Councilmember Maes also expressed her concerns about losing some of the flights, but would support the airport subsidy for the current fiscal year. President Stokes encouraged the council members to think about it. He stated the amount was the City’s share and he thinks it should be supported. He also thanked Mr. Kolb for his time in trying to explain the different amounts and the removal of flights. President Stokes stated the council needs to look into waiting on the grant for the depot. He feels with sales tax revenue being so low, we need to put the renovations off until the sales tax comes up. Council Member McCullough stated that the council should use the $200,000 grant money for the asbestos, and to clean up the outside and the roof. It is okay to ask for a delay on the rest of the grant. He asked Mr. Wilson if they delay the other grant, will it affect the asbestos grant. Mr. Wilson stated it would not. Council Member Killpack asked Mr. Nieters how much the City’s portion is to get the $200, 000 grants. Mr. Nieters responded that it is a 90 -10 split. Mr. Wilson stated that a lot of it will be in-kind service, and the asbestos cleanup is currently in the budget. Mr. Killpack then asked how much the City would have to spend to get the million dollar grant. Mr. Nieters stated for every dollar we spend we have to spend 66% of our general fund money to get the 23%. Mr. Killpack then stated we would have to spend roughly $2 million of General Fund money to get the million dollar grant. So he is with Council Member McCullough in asking for a delay. Mr. Wilson stated that the construction has to be started by June 15, 2016, so the letter needs to be mailed as soon as possible in order to get the delay. City Council Proceedings July 15, 2014 Page 5 of 6 President Stokes then asked all the council members if they want to send a letter to delay the construction, all the council members said yes. He then asked the Acting City Administrator to draft a letter to be sent to the state. ADJOURN TO EXECUTIVE SESSION Council Member Coppolo moved to adjourn to executive session to discuss litigation at 8:16 pm. Council Member McCullough seconded. Motion carried. (6-0) RECONVENE Council Member Coppolo moved to reconvene at 8:30 pm. Council Member Killpack seconded. Motion carried. (6-0) ADJOURNMENT Council Member Killpack moved to adjourn at 8:31 pm. Council Member Maes seconded. Motion carried. (6-0) ________________________________ H. Castillon, Mayor ATTEST: _______________________________ Jeffery V. Nieters, City Clerk City Council Proceedings July 15, 2014 Page 6 of 6