City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS August 18, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Grant Specialist Misty Springer, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Fire Chief/Emergency Services Mike Kennedy, Acting Parks and Recreation Director Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member McCullough moved to approve the agenda. Council Member Killpack seconded. Motion carried. (5-0) PRESENTATIONS Service Award for Allan Wilson Chris Steffen presented a plaque to Allan Wilson for 34 years of service. Community Development Update Laura Leigh gave an update on the growth of the city, and the permits that they give out each year for new construction, alterations/additions, and reminded the council on the Smart Growth Zoning Codes for Small Cities Public Workshop, August 27, 2014 at 7:00. Council Member Peterson asked if Community Development could make a chart on the vacant land throughout the City. Mrs. Leigh stated they have a map that shows all of the vacant land throughout the city. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Council Member Maes entered the meeting at this time. Bill Thompson with the Golden Hour Senior Citizen Center thanked the Mayor and Council for everything they have done for the Senior Citizens in their years of service. Tim Laboria thanked the Fire Department for the donation of a banner that says never forget in honor of 9/11 to be hung at the WWCC, and asked the Governing Body for funding in the amount of $900. to help offset the programs for the 9/11 event. Jeff Wilson thanked the Public Works Department on their quick response in addressing his water issue after the August 5th Council Meeting. RESOLUTIONS Increase in the Risk Management Fund for Liability Claims R14-50: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Risk Management Fund for claims in the amount of $85,000 Council Member Peterson moved to approve the resolution. Council Member McCullough seconded. Motion carried. (6-0) Funding for 50/50 Sidewalk Program City Council Proceedings August 18, 2014 Page 1 of 3 R14-51: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the 50/50 Sidewalk Program in the amount of $20,000. Council Member McCullough moved to approve the resolution. Council Member Peterson seconded. Council Member McCullough asked Laura Leigh if the amounts would be 85% for residential and 15% for commercial. Ms. Leigh stated she looked at the previous years’ workshop minutes, and it was proposed for both residential, and commercial. She stated she will be putting the policy on the council agenda for approval on the September 2nd council, and it will be for the 15% commercial, and 85% residential. Council Member Killpack asked if there is a criteria to meet in order to have your sidewalks replaced, and what the criteria is. GIS Specialist Jason Brown stated the five criteria they look at to have sidewalks replaced. Council Member McCullough asked if they have to be a licensed contractor. Mr. Brown stated they have to be licensed within the City. Council Member Maes asked if residents had to pay the whole amount, and then ask for reimbursement. Mr. Brown stated they do, and it typically takes around two weeks. Council Member Peterson asked who looks at the sidewalks, and decides if the resident meets the criteria to have their sidewalks replaced. Mr. Brown stated he was the one that made the decision. Motion carried. (6-0) COUNCIL ACTION ITEMS Consensus Block Grant Joint Resolution Council Member Killpack moved to approve the Countywide Consensus Block Grant Resolution #SWBYF 15/16-3 for the City of Green River City Hall Boiler Replacement in the amount of $400,000. Council Member Maes seconded. Mr. Steffen stated that one boiler is down, and City Hall would have no heat if the other boiler went down. Mr. Roosa stated that in an extreme circumstance they could get the boiler that is down back up and running for a while. Motion carried. (6-0) Waiver of Dumpster Fees for Immaculate Conception Church Council Member Maes moved to waive the dumpster fee of $85. for their event on August 23, 2014. Council Member Killpack seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (6-0) City Council Proceedings August 18, 2014 Page 2 of 3  • A contract renewal for landfill engineering and ground water monitoring with Inberg Miller Engineers • A contract renewal with Inberg Miller Engineers for Transfer Station Engineering Services • Renewal of contract with Office Interiors of Virginia, Inc. for the annual system support and maintenance for Opus Lite Vault Filing System. • A Maintenance Agreement with Copier & Supply for Public Works Document Center • Approval of Minutes for July 8, 2014 Workshop, and July 15, 2014 Council • Financial Reports and Payment of Bills: Prepaid Invoices = $377,355.82 Outstanding Invoices = $1,250,114.64 Payroll Expenditures = $328,036.10 Pre-authorization Payments = $1,150,000.00 CITY ADMINISTRATOR’S REPORT Mr. Steffen stated some horse corral members had contacted him, and wanted to thank Brandon Brady with the Streets Department for the work he has done at the horse corrals keeping the roads plowed. He also wanted to thank the Parks and Recreation Department for their help in getting the police department building ready. He stated that Erek Roosa would be the acting Parks and Recreation Director until the job is filled. He thanked everyone that helped with the River Festival, and the dedication of the new Police building. He also wanted to remind the public that school has started, and to be extra cautious around school zones. CITY ATTORNEY’S REPORT Nothing to report. MAYOR AND COUNCIL REPORTS Council Member Peterson thanked Acting City Administrator Chris Steffen on the great job he is doing, and reminded the public to vote tomorrow. Council Member McCullough stated the River Festival was well attended, and thanked everyone that stepped up, and put their name on a ballot, and reminded everyone to vote tomorrow. Council Member Maes stated the River Festival and Art on the Green were well attended and fun. She also stated she attended the Ribbon Cutting at the Police building, and the dedication at Miners Park. Council Member Killpack stated the River Festival was great, and thanked the timers for helping out at the running event. Council Member Stokes had nothing to report. Mayor Castillon stated that Senator Barrasso enjoyed the River Festival, the dedication of the Miners Park, and the Ribbon cutting at the Police Building. He thanked all the volunteers that made these events possible. ADJOURNMENT Council Member Killpack moved to adjourn at 7:56 pm. Council Member McCullough seconded. Motion carried. (6-0) ________________________________ H. Castillon, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings August 18, 2014 Page 3 of 3