City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS October 7, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Mark Peterson, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Grant Specialist Misty Springer, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Fire Chief/Emergency Services Mike Kennedy, Acting Parks and Recreation Director Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Stokes motioned to amend the agenda and remove the resolution for a wage increase for language translation services in Parks Building and Structures Division. Council Member McCullough seconded. Motion carried (5-0) Council Member McCullough moved to approve the agenda. Council Member Stokes seconded. Motion carried. (5-0) PROCLAMATIONS Domestic Violence Awareness Month PRESENTATIONS Green River Chamber Update Ryan Claxton with Green River Chamber gave a brief update on the Green River Chamber Events. Arts Council Update Jeremy Gomez and Andrea Grandpre gave a power point presentation update on the Green River Arts Council Events. Council Members McCullough, Maes, and Peterson thanked the Green River Arts Council on the good job they do organizing and putting on the events. Mayor Castillon commented on the great job the Green River Art Council does and stated Bryon Cordova’s sculpture would be used as the City’s Ornament this year. BOARD AND COMMITTEE APPOINTMENTS Appointment to the Green River Arts Council Council Member Maes moved to approve the Mayors appointment of Sheila Simpson to the Green River Arts Council for a 2 year term beginning October 2014. Council Member McCullough seconded. Motion carried. (5-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS RESOLUTIONS Resolution to Amend the Schedule of Fees R14-57: A resolution amending resolution R14-33 which adopted the schedule of fees charged for services, products, licenses, rentals, etc. for the City of Green River, Wyoming for the Fiscal Year beginning July 1, 2014 and ending June 30, 2015, increasing the Liquor City Council Proceedings October 7, 2014 Page 1 of 4 License advertising fee, adding a fee for the removal of dead animal over 200 pounds and clarifying after hours fees. Council Member McCullough moved to approve the resolution to amend the schedule of fees. Council Member Stokes seconded. Council Member McCullough asked for explanation on the change for the dead animal charge. Mr. Nieters stated the rate for dead animals fewer than 200 lbs. will be $30.00 and animals over 200 lbs. will be $200. He also stated that for an after hour call it would be an additional $50.00. Council Member Maes asked if these charges were for the city employees to take the dead animals to the landfill or for the citizens. Mr. Nieters stated it was for the city employees to dispose of the dead animals, and explained how they came up with the charges. Council Member McCullough asked who pays for dead deer. Mr. Steffen stated that the Game and Fish take care of the deer. Council Member McCullough asked why the Liquor License was going up. Mr. Nieters stated the advertising fee has gone up so the city is raising their fee to cover the additional costs. Motion carried. (5-0) Resolution to Approve Funding for Residential Trash Containers. R14-58: A resolution of the Governing Body of the City of Green River, Wyoming to approve an increase in the Solid Waste Fund for the purchase of residential trash containers for the Solid Waste Division in the amount of $22,178. Council Member Stokes moved to approve the resolution to approve funding for the purchase of 231 Residential Trash Containers. Council Member McCullough seconded. Motion carried. (5-0) Lift Station Replacement Project. R14-59: A resolution authorizing submission of an application to the State Loan and Investment Board for a loan through the State Revolving Fund on behalf of the Governing Body for the City of Green River for the purpose of upgrade/replace two deteriorated sewer lift stations and one force main and backup Council Member Peterson moved to approve the resolution authorizing submission of an application to the State Loan and Investment Board for a loan in the amount of $273,775. Council Member Stokes seconded. Council Member McCullough asked for an explanation. Mr. Westenskow stated this is for the 2014 Lift Station Replacement Project to replace the lift stations at Hutton Heights, and Collier Station at Joint Powers Water. He stated they have applied for a minerals royalty grant in the amount of $273,775 and received it. They applied for the State Revolving Loan to match and have been conditionally approved for that. He stated they need to fill out the second part of the loan which defines a little bit more of their finances. So essentially what they are doing is taking a $500,000 project and paying around $208,000 over four years. He stated with the rate increase on the Wastewater in July of 2014 they should reach the $208, 000 in the allotted four years. Motion carried. (5-0) COUNCIL ACTION ITEMS City Council Proceedings October 7, 2014 Page 2 of 4 Business Associate Agreement with Willis of Colorado, Inc. Council Member Maes moved to accept the Business Associate Agreement with Willis of Colorado, Inc. dated July, 2014, and authorize the Mayor to sign this agreement. Council Member Stokes seconded. Council Member McCullough asked how this will help the city’s employees. Mrs. Kragovich stated this is a standard business agreement, and safeguards the city employee’s information. Motion carried. (5-0) Release of Retainage and Deductive Change Order #1 for 2014 SIP-E Teton Reconstruction. Council Member Stokes moved to approve the Release of Retainage and approve the Deductive Change Order #1 in the amount of $45,892.67 to Lewis & Lewis, Inc. for the 2014 Street Improvement Project. Council Member Peterson seconded. Council Member Peterson stated citizens get upset when they see change orders in the paper and asked for an explanation. Mr. Westenskow explained the 2014 Street Project is finished and during the job there were no change orders, so at the end of the job they do a measurement on what went into the ground. In this case $45,000 gallons of asphalt were used. He stated at the beginning of the project they retain 10% of the payment now that the project is finished they release the 10% retainage. Motion carried. (5-0) Consensus Funding for the Fire Department’s Self Contained Breathing Apparatus Suits. Council Member Peterson moved to approve the signing and submission of the application for Consensus Funds in the amount of $310,000 for the purchase of Self Contained Breathing Apparatus Suits for the Green River Fire Department. Council Member Stokes seconded. Motion carried (5-0) CONSENT AGENDA Council Member Stokes moved to approve the following consent agenda items. Council Member Maes seconded. Motion carried. (5-0) • Landfill removal request by Ted Laughlin to remove a table. • Service Agreement with Compu-Time Corporation. • Catering Permit to Ponderosa Bar, Inc. for Realtor’s Boo Bash on Saturday, October 18, 2014 from 3 pm to 11:30 pm. • Malt Beverage Permit to Ascension Pichardo for the New Years’ Eve Dance at the Pavilion on Wednesday, December 31, 2014 from 7 pm to 1 am • Funds Generated to be appropriated to the Recycling Program. • Contract with Adbay for Green River, and Rock Springs Cinema Advertising in the amount of $1,236. • Approval of Minutes for: August 12, 2014 Workshop, August 18, and September 2, 2014 Council Meetings. • Financial Reports and Payment of Bills: Prepaid Invoices = $111,049.93 Outstanding Invoices = $907,156.58 Payroll Expenditures = $617,440.31 Pre-authorization Payments = $1,065,000 CITY ADMINISTRATOR’S REPORT City Council Proceedings October 7, 2014 Page 3 of 4 Mr. Steffen stated the Police Department, and Municipal Court has officially moved to their new location. He wanted to thank city staff for filling in last week in his absence. CITY ATTORNEY’S REPORT Nothing to report. Mayor Castillon asked for an update on the three citizens on Riverview. Mr. West stated there are ongoing negotiations, and stated the city has no ability to resolve the sewer issue for the citizens. Council Member McCullough asked if the city could get all the potential parties together and try to resolve it. Mr. West stated they would not be willing to do something that would interfere with the ongoing proceedings. MAYOR AND COUNCIL REPORTS Council Member Stokes and Maes had nothing to report. Council Member McCullough asked when the Clock Tower would be finished, and stated the city should put in a penalty clause for future projects to help complete them on time. Mr. Roosa stated it should be finished by the middle of October. Council Member Peterson stated he went to a debate in Rock Springs for the new Council Members and was impressed that some of them stated that they wanted to work with the City of Green River and the County Commissioners on some ongoing issues. Mayor Castillon stated he attended the ribbon cutting at the new High School Aquatic Center, and the American Legion Post 28. He stated the Trunk or Treat is October 11th and encourages citizens to attend. ADJOURNMENT Council Member McCullough moved to adjourn at 7:58 pm. Council Member Peterson seconded. Motion carried. (5-0) ________________________________ H. Castillon, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings October 7, 2014 Page 4 of 4