City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS November 3, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Liberty, Acting Parks and Recreation Director Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Killpack moved to remove Council Action Item A; 2015 Appointment of WAM Delegates for Winter Workshop and to move Consent Agenda Item C; Payroll Expenditures to Council Action Item F. Council Member McCullough seconded. Motion carried. (6-0) Council Member McCullough moved to approve the amended agenda. Council Member Maes seconded. Motion carried (6-0) PRESENTATIONS Green River Chamber Update Angela Shutran with the Chamber of Commerce gave a brief update on the Chambers events. Council Member McCullough asked if the trees to decorate on Main Street for Christmas sell fast and if the Lunch and Learn is still well attended. Mrs. Shutran stated that the trees generally sell fast and the Lunch and Learn was less attended in the summer but is picking up now. Rebecca Briesmaster with the chamber stated during the summer they had the same speakers as Rock Springs and felt that was why the numbers for the Lunch and Learn were down. Mayor Castillon asked if there would be some kind of dedication for the new sign. Ms. Breismaster stated there would be some kind of dedication in the spring. Mayor Castillon mentioned all the nominees that were nominated for the proclamation “going the extra mile” and wanted to thank them for the extra volunteer hours they put in. BOARD AND COMMITTEE APPOINTMENTS Appointment to the Sweetwater Combined Communication Center Board Council Member Stokes moved to approve the appointment of Assistant Fire Chief Mike Liberty to a two year term on the Sweetwater Combined Communication Center Board, as one of three Green River Representatives on the board. Council Member Killpack seconded. Motion carried (6-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS Carl Bozner a resident on Hitching Post gave a brief update on why he thinks Whalen Butte Road should become a public road. Mayor Castillon asked if this was the only access to the Kelly property that is down by the river, and asked if Mr. Bozner had talked to the other land owners. City Council Proceedings November 3, 2014 Page 1 of 5 Mr. Bozner stated that it was the only access to the Kelly property and he had talked to some of the other land owners. Council Member McCullough asked if legally the city could take over the road. Mr. West stated he doesn’t know anything about the road except what was in the packet tonight so he did not want to make a statement on the matter until he had looked into it. Ms. Leigh stated that she knew about the situation and has been looking into it. She stated that she would put something together for the November 11th Council Workshop that would show all of the different issues that pertains to the Whalen Butte Road. RESOLUTIONS Transfer of Funds for Solid Waste Employees R14-: 61 A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Solid Waste Fund for promotions of employees in the Solid Waste Division in the amount of $4,030 Council Member McCullough moved to approve the resolution for an increase in the Solid Waste Fund for promotions of employees in the Solid Waste Division in the amount of $4,030. Council Member Killpack seconded. Motion carried. (6-0) Reallocate Funds for Custodial Service at the Police Department/Court Building R14-62: A resolution of the Governing Body of the City of Green River, Wyoming, to approve a modification in the General Fund for moving budget authority from the Operational Budget to the Salaries Budget in the Parks and Recreation Department, Building and Structures Division in the amount of $40,000 Council Member Maes moved to approve a modification in the General Fund for moving authority from the Operational Budget to the Salaries Budget in the Parks and Recreation Department, Buildings and Structures Division in the amount of $40,000. Council Member Stokes seconded. Motion carried. (6-0) Budget Resolution and Change Order #3 for the new Police Department/Municipal Court Building R14-63: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for Change Order #3 and miscellaneous costs for the Police Department Building in the amount of $63,633 Council Member Killpack moved to approve the resolution for an increase in the Capital Projects Fund in the amount of $63,000 and approve change order #3 in the amount of $60,633. Council Member Maes seconded. Council Member Killpack asked for an explanation. He was under the impression that this was a manager at risk project. Mr. Steffen gave a brief discussion on how the manager at risk project works and why there is a Change Order on the project. Council Member Killpack asked if this would put the city in any kind of risk with the next project they do that has a manager at risk contract. Mr. West stated it would not, he also stated that this particular work that is listed on the Change Order was not included in the initial bid. Council Member McCullough asked if it had anything to do with cement that had to be removed. City Council Proceedings November 3, 2014 Page 2 of 5 Mr. Steffen stated it did not. Mayor Castillon asked if it had anything to do with the dirt work that they had to do. Mr. Wilson stated there was dirt work and cement removal to do but neither item is part of this Change Order. Mr. Bronnenberg with Groathouse stated most of the Change Order is from the sand blasting they had to do. Motion carried. (6-0) COUNCIL ACTION ITEMS Bid Award for the sale of Municipal Property Council Member McCullough moved to award the bid for the sale of Lincoln School Addition, Tract A, to New Peak Construction Company, LLC, in the amount of $207,000 subject to approval of a Purchase and Development Agreement. Council Member Stokes seconded. Laura Leigh gave a power point presentation on the process of putting the property out to bid and the two Suggested Motions for the sale of the property. She also went over the bid documents. She stated that staff recommends going with Option 1. Suggested Motion (Option 1): I move to award the bid for the sale of Lincoln School Addition, Tract A, to New Peak Construction Company, LLC, in the amount of $207,000 subject to approval of a Purchase and Development Agreement. Suggested Motion (Option 2): I move to award the bid for the sale of Lincoln School Addition, Tract A, to AT & B, LLC, in the amount of $100,001, subject to approval of a Purchase and Development Agreement. Council Member McCullough asked if there was a requirement on the lot size, and asked if planning and zoning would be involved in the approval of the final plat. Ms. Leigh stated both bid documents meet the lot size requirements. She stated planning and Zoning would be involved in the approval of the final plat. Council Member Maes stated she liked the plats that were submitted and how they incorporated the different housing areas around them. Council Member McCullough moved to approve Option 1 to New Peak Construction Company LLC, in the amount of $207, 00. Council Member Stokes seconded. Motion carried (5-0) with Council member Killpack abstaining. Changes to the City’s Personnel Policies and Procedures Manual in Division 10. Disciplinary Action Sections 20.5-152 Council Member Peterson moved to approve the changes as presented to the City of Green River’s Personnel Policies and Procedures Manuel in Division 10. Disciplinary Action Sections 20.5-151 and 20.5-152. Council Member Killpack seconded. Council Member Maes asked for an explanation on the disciplinary acts for hourly rate and as need basis employees, and what employees this pertains too. (Section II-A-4-(i)) Mr. West stated it’s for employees that are called in as needed it does not pertain to part time employees. Council Member Maes questioned how the change would affect the non-scheduled part time employees and part-time non-scheduled (events driven) employees. Dismissal of employees: City Council Proceedings November 3, 2014 Page 3 of 5  Section II-A-4(i) who are appointed to positions without fixed term and under applicable contract rule or regulation serve at the pleasure of a specific administrative office or the Governing Body. Mr. West stated these part-time employees would be subject to Section II-A-4(i). Mr. Steffen stated this is clarification on the steps in taking disciplinary action with an employee. Motion carried. (6-0) Maintenance Agreement with Copier and Supply Company for the New Document Center at the Police Department Council Member Stokes moved to enter into an agreement with Copier and Supply Company for a one year maintenance agreement for the new upper floor Police Department. Council Member Killpack seconded. Motion carried. (6-0) Maintenance Agreement with Long Technologies for HVAC Services for the Police Department/Municipal Court Building Council Member Killpack moved to enter into a Service Agreement with Long Technologies for maintenance and service to the Police Department/Municipal Court Building HVAC Systems in the amount of $4300. For FY 2015. Council Member Maes seconded. Motion carried. (6-0) Payroll Expenditures Council Member McCullough moved to approve Payroll Expenditures in the amount of $304,224.12. Council Member Killpack seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Maes moved to approve the following consent agenda items. Council Member Stokes seconded. Motion carried. (6-0) • Landfill Removal Request by Warren Winner to remove a 25 inch tire. • Catering Permit to Club 86, Inc. to cater alcoholic beverages for the Customer Appreciation and Toy Drive at the Harley Davidson Shop at 440 Uinta Dr. on Saturday, November 8, 2014 from noon to midnight • Financial Reports and Payment of Bills: Prepaid Invoices = $1,819.41 Outstanding Invoices = $362,684.72 Payroll Expenditures = $304,224.12 Pre-authorization Payments = $1,068,110.00 CITY ADMINISTRATOR’S REPORT Mr. Steffen stated the deer issue would be on the November 11th Workshop Agenda, and encouraged citizens to come to the Workshop and voice their opinions. CITY ATTORNEY’S REPORT Nothing to report MAYOR AND COUNCIL REPORTS Council Member Stokes and Killpack had nothing to report. Council Member Maes and McCullough wanted to encourage the citizens to vote tomorrow. Council Member Peterson stated he liked the debates. Mayor Castillon thanked New Peak Construction for their bid and wanted to remind citizens to vote tomorrow and to vote yes on the Lodging Tax. City Council Proceedings November 3, 2014 Page 4 of 5 ADJOURNMENT Council Member Killpack moved to adjourn at 8:07 pm. Council Member McCullough seconded. Motion carried. (6-0) ________________________________ H. Castillon, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings November 3, 2014 Page 5 of 5