City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS November 18, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Fire Chief/Emergency Services Mike Kennedy, Acting Parks and Recreation Director Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Maes moved to remove Consent Agenda Item G; Approval of Minutes: November 3, 2014 from the agenda. Council Member Killpack seconded. Motion carried. (6-0) Council Member McCullough moved to approve the amended agenda. Council Member Peterson seconded. Motion carried. (6-0) Administration of Oath of Office to Ted Barney by Judge Jason Petri United Way Presentation Tom Jarvie and Kelly Frink gave an update on some of the programs funded by United Way Mayor Castillon commented on the amount of kids in the Dolly Parton Library and stated his grandson was a member and loved getting the books every month. Ms. Frink stated that some of them have graduated so they don’t have as many. BOARD AND COMMITTEE APPOINTMENTS Appointment to Green River Arts Council Council Member Killpack moved to confirm the Mayor’s appointment of Sabrina Casper to the Green River Arts Council Board for a two year term beginning November of 2014. Council Member Stokes seconded. Motion carried. (7-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS RESOLUTIONS Approving the Final Plat of the Winter Subdivision R14-64: A Resolution approving and accepting the final plat of the Winter Subdivision as a subdivision in the City of Green River, Sweetwater County, Wyoming, submitted by Heyoka Enterprises, LLC and Rubeck Holdings, LLC covering a 5.072 acre tract of land situated in the west half of Section 27, Township 18 North, Range 107 West of the Sixth Principal Meridian, Green River, Sweetwater County, Wyoming Council Member Stoked moved to accept the resolution approving the Final Plat of the Winter Subdivision, a two lot commercial subdivision. Council Member Killpack seconded. Council Member McCullough asked for an explanation on where this was and why it was being divided. Ms. Leigh stated the property in question is the Bowling Alley and the Sweet Dreams Inn. It will have two different owners so it needed to be recorded. City Council Proceedings November 18, 2014 Page 1 of 4 Council Member McCullough asked if the storage units would have a different owner or if there would just be the two. Mr. Hamel the owner of Sweet Dreams Inn stated there were only the two owners. Motion carried. (7-0) Additional Support in the Information Technology Division R14-65: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for a temporary contract employee in the Information Technology Division in the amount of $15,000 and to approve a contract for the Information Technology Support Service Council Member Maes moved to approve the increase in the General Fund for a Temporary Contract Employee in the Information Technology Division in the amount of $15,000 and to approve a contract for the Information Technology Support Services pending legal review. Council Member McCullough seconded. Council Member McCullough asked for an explanation. Mr. Steffen stated the other IT person got hurt at work several months ago and is out on workers comp and is not sure on his return date. With only one IT person left and the Police Department moving to another building it is too much for one IT person to handle everything. Motion carried. (7-0) Approve Funding for the Purchase of 231 Trash Containers R14-66: A Resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Solid Waste Fund for the purchase of additional residential trash containers in the Solid Waste Collections Division in the amount of $23,016 Council Member Peterson moved to approve the resolution for an increase in the Solid Waste Fund for the purchase of additional residential trash containers in the Solid Waste Collections Division in the amount of $23,016. Council Member McCullough seconded. Council Member McCullough asked for an explanation. He stated that money was designated for this a couple of months ago. Mr. Nelson stated the vendor they currently use to purchase containers changed ownership and they will only deliver a semi load instead of half a semi load. He stated a couple of months ago they purchased half a semi load but they need more so instead of going with a lesser quality trash can they are asking for additional money to buy a full load. Council Member McCullough asked how long a trash container will last. Mr. Nelson stated typically they last around 5 to 10 years and winter is awfully hard on them. Mr. McCullough asked with buying the full load how long would it be before they have to order more. Mr. Nelson stated around a year because they have over 4000 containers in use. Motion carried. (7-0) COUNCIL ACTION ITEMS Final Payment to Groathouse Construction, Inc. for the Green River Police Department/Municipal Court/Council Chamber Project City Council Proceedings November 18, 2014 Page 2 of 4 Council Member Barney moved to approve the settlement of $454,910.20 (468,753.20 – 13,843) to Groathouse Construction, Inc. for the completion of the Green River Police Department/Municipal Court/Council Chamber Project. Council Member McCullough seconded. Mr. Steffen stated that on Monday he was contacted by a sub-contractor that stated they have not got their final payment from Groathouse. He stated he contacted Groathouse and they stated they have mailed the check. Mr. Steffen stated that since the sub-contractor has not received the check that the city needs to hold out the amount owed to the sub-contractor. Mr. West stated that according to the terms of the contract and State Statue if a claim is filed within the 40 days advertisement the city is required to hold the amount of the claim. Council Member Killpack asked if the city does not have a contract with the sub-contractor why is the city responsible for making sure they are paid. Mr. West stated that if a claim is filed within the 40 days then the city withholds the amount of the claim. Motion carried. (7-0) CONSENT AGENDA Council Member Maes moved to approve the following consent agenda items. Council Member McCullough seconded. Motion carried. (7-0) • Horse Corral Lease to Adam Halvorson for Corral #107 • Horse Corral Lease to Rachel Todd for Corral #131 • Travel & Tourism Grant Submission – Crystal Classic • Release of Claims for Liberty Mutual Insurance • Wyoming Smart Capital Network 3rd Disbursement of Funds • Agreement with Wyoming Department of Environmental Quality • Financial Reports and Payment of Bills: Prepaid Invoices = $231,909.96 Outstanding Invoices = $309,172.70 Payroll Expenditures = $304,181.02 Pre-authorization Payments = $1,068.11 Cash & Investment Balances Report CITY ADMINISTRATOR’S REPORT Nothing to report. CITY ATTORNEY’S REPORT Nothing to report. MAYOR AND COUNCIL REPORTS Council Member Stokes wanted to thank Linda Roosa and all her employees for the great job they did at the recycling day on November 15th. Council Member Killpack stated he was approached by a member of the Art Council. They are in need of money for the Miner’s Statue at Miners Park. They are asking for 20,000. He stated that he would like to move 20,000 out of the General Fund into the Arts Council Fund if the Governing Body approves. Katie Duncombe gave an update on how they came up with the winner of the Miners Sculpture and how the Art Council have been raising money to pay for the sculpture. She stated the sculpture is $96,000 they have paid $15,000 to the sculptor and there is still $20,000 in the Community Chest designated for the sculpture. She stated with the $20,000 from the city they would still need $40,799 and the Arts Council is still trying to raise the rest. City Council Proceedings November 18, 2014 Page 3 of 4 Council Member Killpack asked for resolution for the $20,000 be put on the December 2nd Council Agenda for a vote. Council Member Maes stated her nephew Chris Milobar took 6th place in the Arizona Iron Man and will be competing in the World Champions in Kona. Council Member Barney stated that he was happy to be there and looked forward to serving the City of Green River. Council Member McCullough asked if there was an update on the clock tower he wanted to know if the city would have chimes by Christmas. Mr. Roosa stated it should be done by December 1st Council Member McCullough asked for an update on the citizens on Riverview. Mr. West stated the citizens have hired an attorney and it should move the process along quicker. Council Member Peterson welcomed Council Member Barney to the council. Mayor Castillon welcomed Council Member Barney and wished everyone a Happy Thanksgiving. ADJOURNMENT Council Member McCullough moved to adjourn at 7:39 pm. Council Member Killpack seconded. Motion carried. (7-0) ________________________________ H. Castillon, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings November 18, 2014 Page 4 of 4