City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS December 2, 2014 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Castillon called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Tom McCullough, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Grant Specialist Misty Springer, Director of Public Works Mike Nelson, Director of Finance Jeff Nieters, Director of Community Development Laura Leigh, Fire Chief/Emergency Services Mike Kennedy, Acting Parks and Recreation Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Peterson moved to add to the Consent Agenda Item G Catering Permit to The Fish Bowl for the Muley Fanatic Christmas Event. Council Member Maes seconded. Motion carried. (7-0) Council Member McCullough moved to approve the amended agenda. Council Member Killpack seconded. Motion carried. (7-0) PRESENTATIONS Monroe Middle School Receives Key to the City Mayor Castillon presented a Key to the City to AJ Nathan principal of Monroe School, for the years of service putting on the Veterans Day Events and thanked all the teachers that help make it an outstanding event every year. Green River Chamber Update Tom Arnold with the Green River Chamber gave a brief update on the current Chamber Events. Green River URA/Main Street Update Jennie Melvin gave a brief update on the URA/Main Street Events BOARD AND COMMITTEE APPOINTMENTS Green River URA/Main Street Agency Council Member Stokes moved to confirm the re-appointment of Robert Berg to the Green River URA/Main Street Agency Board for a term of 5 years, expiring September 30, 2019. Council Member Peterson Seconded. Motion carried (7-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS RESOLUTIONS Purchase Agreement between City of Green River, Community Chest and Artist Bryan Cordova for the “Shift Change” Art Sculpture. R14-67: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the Shift Change Sculpture in the Miner’s Park in the amount of $20,000 and to approve a contract with the artist and the Green River Community Chest Board for the Shift Change Sculpture in the amount of $96,500 Council Member Peterson moved to approve the resolution for an increase in the Capital Projects Fund for the Shift Change Sculpture in the Miner’s Park in the amount of $20,000 and to City Council Proceedings December 2, 2014 Page 1 of 5 approve a contract with the Artist and the Green River Community Chest Board for the Shift Change Sculpture in the amount of $96,500. Council Member McCullough seconded. Council Member McCullough asked for an explanation on how the Art’s Council is going to raise the money for the sculpture. Katie Duncombe Recreation Supervisor explained the Art Council has made one payment of $15,000 from funds raised through the Community Chest. They have an additional $20,000 in the Community Chest to use for the sculpture and will continue to raise more money through fundraising for the remaining balance. The goal is to have the sculpture completed for Art on the Green 2015. Motion carried. (7-0) Easements for Hutton Heights Lift Station R14-68: A resolution authorizing the Governing Body of the City of Green River, Wyoming, to accept the donation of an easement across Real Property from Half Moon Investments Limited Liability company, a Wyoming Limited Liability Company and to reconvey an unused easement to Half Moon Investments Limited Liability Company. Council Member Killpack move to release an unused easement and accept three new easements from Half Moon Investments for the Hutton Heights Lift Station reconstruction. Council Member Barney seconded. Council Member McCullough asked for an explanation on where the Lift Station was located and why we need this change. Jason Palmer Utility Superintendent explained it’s by the Hutton Heights Trailer Park. He also explained the reason they are putting in a new one. He stated the sewage is in a low space and the old one is worn out. They need to pump it up the hill and the new one will be able to do that. Motion carried. (7-0) COUNCIL ACTION ITEMS 2015 Wyoming Department of Transportation Highway Safety Grant Council Member Maes move to approve and authorize the Mayor to sign the 2015 Wyoming Department of Transportation Highway Safety grant in the amount of $27,850. Council Member Killpack seconded. Council Member McCullough asked for an explanation on what the money will go for. Mr. Steffen stated it was used for safety issues such as DUI’s. He stated a portion of it is used for new video cameras in the new police cars and the rest is for overtime hours that are used to inforce the safety issues. Motion carried. (7-0) Memorandum of Understanding for the 2015 Quilting on the Green Council Member Barney moved to approve the 2015 Memorandum of Understanding with the Quilting on the Green Committee. Council Member Killpack seconded. Motion carried. (7-0) Application through Wyoming Educators Benefit Trust for the City of Green River’s Medical Benefit Documents Council Member Stokes moved to accept the application through Wyoming’s Educators Benefit Trust for each of the City of Green River’s Medical Benefit Documents effective July 1, 2014, and authorize the Mayor to sign the application. Council Member Maes seconded. City Council Proceedings December 2, 2014 Page 2 of 5 Council Member McCullough asked if Human Resources are advising the employees on what plan to pick. Cari Kragovich stated they are helping explain the different options to the employees. Mr. Steffen stated Cari and Diane did a great job this year making sure the open enrollment went smooth and all employees understood the difference in the three choices. Motion carried. (7-0) Facilities Use Agreement between the Child Development Center and Sweetwater School District #2 Council Member Maes moved to authorize the Mayor to sign a consent to the facilities use agreement between the CDC and School District #2 and allow the CDC to sublet, per the terms of the City and the CDC’s lease. Council Member Stokes seconded. Council Member Peterson asked for an explanation on where the children are located now. Mr. Steffen gave a brief explanation on where the children are located and why they were approached by the CDC and School District #2 to house the children in the CDC. He stated the School wants to make sure the parents remain in school so they need somewhere for day care. He stated currently the expedition academy and the children are housed in the High School. Mayor Castillon asked if all parties are on board with this and asked if all the legal aspects are in place. Mr. West stated they are. They are just waiting for the vote from the council to get things going. Motion carried. (7-0) Appoint Governing Body Members as Voting Delegates to the 2015 Wyoming Association of Municipalities Winter Workshop Council Member Stokes moved to appoint Mayor Elect Pete Rust, and Acting Administrator Chris Steffen to act as voting delegates on behalf of the City of Green River at the 2015 Wyoming Association of Municipalities Winter Workshop. Council Member Killpack seconded. Council Member Killpack asked if this was just for the WAM meeting in January. Mayor Castillon stated it was. Motion carried. (7-0) Release the Remaining Retainage of $13,843 to Groathouse Construction for the Police Department/Municipal Court Project Council Member Barney moved to release the remaining $13,843 retainage to Groathouse Construction for completion of the Police Department/Municipal Court Building Project, Council Member Peterson seconded. Motion carried (7-0) CONSENT AGENDA Council Member McCullough moved to approve the following consent agenda items. Council Member Maes seconded. Motion carried. (7-0) • Sale of Surplus Items • Horse Corral Lease Agreement with Cheryl Rixey • Memorandum of Understanding for the sale of the City’s 2014 Christmas Ornament • Firefighters Assistance Grant Proposal City Council Proceedings December 2, 2014 Page 3 of 5  • Approval of Minutes • Financial Reports and Payment of Bills: Prepaid Invoices = $89,927.47 Outstanding Invoices = $159,080.31 Payroll Expenditures = $304,057.17 Pre-authorization Payments = $1,065,000. CITY ADMINISTRATOR’S REPORT Mr. Steffen stated that on next week’s Workshop the deer issue and Whalen Butte Road would be on the agenda for discussion. He stated that the city received 19 applications for the new City Administrator from those 19 there are: 7 local – 3 did not meet, 2 met the requirements and 1 exceeded 6 regional / Wyoming, Colorado, Utah – 3 did not meet – 1 met the requirements -2 exceeded 6 from other regions - 3 met and 1 exceeded. He asked the Council for direction on how to proceed with the applications. He also reminded the council of the Public Forum on December 4th at 6pm. He thanked the Parks Department on the outstanding job on putting up all the outside decorations to make the City look festive. He also thanked Kristy Lessard and Debbie Hansen for all the trees they put up around city hall. CITY ATTORNEY’S REPORT Nothing to report MAYOR AND COUNCIL REPORTS Council Member Stokes stated he thought they should take the top 6 applications and move forward. Council Member Killpack stated they need to form a committee to go over the applications. He thinks the committee to hire the new City Administrator should be the new Council and Mayor and that there needs to be timelines set so the process can move forward. He also stated he would like to make a recommendation to the Council to give the employees a $25.00 gift certificate. Council Member Killpack made a motion to take money out of the Council Project Fund to pay for the chamber gift certificates in the amount of $25.00 each for all part time and full time employees. Council Member Stokes seconded. Motion carried (7-0). Council Member Maes agreed with giving the City employees the gift cards. Council Member Barney stated he thought they should start with the top six applications for the new City Administrator. Council Member McCullough thanked Kristy and Debbie for all the trees in City Hall, and the Radio Network for the putting the tree up on Mansface. Council Member Peterson had nothing to report. Mayor Castillon thanked the parks department for the great job they do every year on putting up the decorations in City Hall and around the city. ADJOURNMENT Council Member McCullough moved to adjourn at 7:58 pm. Council Member Peterson seconded. Motion carried. (7-0) City Council Proceedings December 2, 2014 Page 4 of 5  ________________________________ H. Castillon, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings December 2, 2014 Page 5 of 5