City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS January 6, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Ted Barney, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Grant Specialist Misty Springer, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Profaizer, Fire Chief/Emergency Services Mike Kennedy, Acting Parks and Recreation Director Erek Roosa, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Stokes moved to move Consent Agenda Item J; Grant Application Update – Municipal Solid Waste Facilities Cease and Transfer Program to Resolutions Item I. Council Member Killpack seconded. Motion carried. (6-0) Council Member Stokes moved to approve the amended agenda. Council Member Barney seconded. Motion carried. (6-0) OATH OF OFFICES PRESENTATIONS Recognition of Brenda Roosa’s 33 Years of Service Acting City Administrator Chris Steffen presented Brenda with a plaque and gave a brief biography of her 33 years of service. CITIZEN REQUESTS AND OTHER COMMUNICATIONS PUBLIC HEARINGS Transfer Liquor License from Oscar Flores dba Mi Casita to Imelda Alvarado dba Mi Casita Mayor Rust opened the hearing at 7:09 pm. There were no other comments or concerns presented. The Mayor closed the hearing at 7:10 pm. RESOLUTIONS Allow Finance Director the Authority to Sign Investment Documents R15-1: Be it resolved, that Jeffrey V. Nieters, Finance Director, is hereby authorized to sell, assign and endorse for transfer, investments allowed by Wyoming State Statute §9-4- 831 and the City of Green River’s Administrative Procedure Number 84 registered in the name of this Municipality. I, Pete Rust, Mayor of the City of Green River, Wyoming hereby certify that the foregoing is a true copy of a resolution duly adopted by the Green River City Council of said City at a meeting duly held the 6th day of January, 2015, at which a quorum was present and voting, and that the same has not been repealed or amended, and remains in full force effect and does not conflict with the City of Green River Code of Ordinances of said City of Green River, Wyoming. City Council Proceedings January 6, 2015 Page 1 of 7 Council Member Killpack moved to approve the resolution and other documents to transfer funds to Sigma Financial Corporation and authorize the Mayor to sign the resolution and other documents. Council Member Stokes seconded. Motion carried. (6-0) Child Development Center’s Maintenance Expenditures as Requested R15-2: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the quarterly maintenance amount for the Green River Child Developmental Center in the amount of $36,722 Council Member Wilson moved to approve an increase in the Capital Projects Fund for the quarterly maintenance amount for the Green River Child Development Center in the amount of $36,722. Council Member Maes seconded. Motion carried. (6-0) Modify the City of Green River’s Classification Plan for the Fiscal Year Ending June 30, 2015 Council Member Killpack moved to table the resolution. Council Member Stokes seconded. Motion carried. (6-0) Amend the Personnel Policies and Procedures Manual Section 20.5-90 (B) Special Time Off Council Member Killpack moved to table the resolution. Council Member Stokes seconded. Motion carried (6-0) Amend the City Administrator Job Description R15-3: A resolution amending the City Administrator job description Council Member Stokes moved to approve the amended resolution to amend the minimum experience requirements of the City Administrator job description as presented. Council Member Maes seconded. Council Member Killpack asked if the wording Executive Level Experience and Administrative and Managerial Position in two different sentences mean the same thing and asked if we should change the wording to state the same thing so applicants would not be confused. Mrs. Kragovich stated they mean the same thing. She stated she used different descriptions so as not to be redundant. She can amend the description and put in the same wording if that is what Council wants. Council Member Killpack asked if Executive Position meant a CEO of a company. Mrs. Kragovich stated it could mean any job from a Plant Manager to a Mine Manager Position. Council Member Killpack stated if the wording is left that way he thinks it will limit the amount of applications they get if they think they need executive experience. He asked the Council if they wanted to leave it that way. Mr. Steffen stated the intent was to address the issue of the applications having no public sector experience. Mayor Rust stated his view of the description Executive could be a broad description. He stated it could be the Captain of the Sheriff’s Department. He stated to him it means someone high up in the management position. He asked Mr. West if there was a legal description for that. Mr. West stated there was not. Council Member Killpack asked if there was a reason the same words were not used in both sentences. Mrs. Kragovich stated it was so the sentences would not be repetitive. City Council Proceedings January 6, 2015 Page 2 of 7 Council Member Wilson stated the Governing Body had a chance to amend the description when it was brought before the Governing Body a couple of months ago. Why was it not done then instead of doing it now when the application deadline is closed? He stated if they amend the descriptions it has to go back out for advertising and that will start the process all over. He asked if every time a job comes up are we going to change the job descriptions to broaden the range. He stated when are we going to stop amending job descriptions. Council Member Killpack asked how it will make the council look if they hire someone that meets the qualifications from the amended description but does not meet the first qualifications. He asked will it make it look like we changed the job descriptions to fit one individual. Mrs. Kragovich stated it would be an individual perception. She stated they thought amending the job description would give the Governing Body the best pool of candidates to choose from. Council Member Killpack asked Mr. West if it puts the City in any legal liability if they hire someone that meets the current job description and not the first one. Mr. West stated the Governing Body can hire who they want with the qualifications they deem necessary. Mr. Steffen stated they would not throw out all the applications they currently have. He stated per currant policy we would have to advertise for ten days with the new job description if it was amended. He stated in amending the job descriptions it will allow applicants that did not have the public experience to now apply. Mayor Rust stated they all agreed this was the path they wanted to take. They want to be able to look at local residents that will meet the amended job descriptions first. Then regionally if no local applicants meet the qualifications. He stated it doesn’t mean that every time a job comes up that the job description will need to be amended. He stated this is a major hiring decision and he is onboard with amending the qualifications. Council Member Maes stated they did have discussion on the job descriptions and wanted to allow more local applicants to apply that might not have the public experience. She is also in agreement with amending the qualifications. Council Member Killpack stated he wanted to bring it up so the public would understand where the council was going with the new job description. Council Member Stokes asked Mrs. Kragovich if she was comfortable with the wording. She stated she was. Council Member Barney stated he would like to see the wording changed to say the same thing so it would be clear to the public. Council Member Killpack moved to amend the resolution to read In lieu of municipal public agency experience, ten years of administrative and managerial level experience in the private sector may also be considered. Council Member Barney seconded. Motion carried (5-0) Approve an Increase in the General Fund for the Promotion of an Employee in the Administration Department R15-4: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for a promotion of an employee in the Administration Department in the amount of $3,138 Council Member Barney moved to approve an increase in the General Fund in the amount of $3,138 for the promotion of an employee in the Administration Department. Council Member Stokes seconded. Motion carried. (6-0) City Council Proceedings January 6, 2015 Page 3 of 7 Approve a Grant Agreement with SLIB for Self – Contained Breathing Apparatus for the Fire Department R15-5: A resolution of the Governing Body of the City of Green River, Wyoming, to accept a grant from the Wyoming Office of State Land and Investments Board for the Fire Department to purchase self – Contained Breathing Apparatus and to approve an increase in the Capital Projects Fund for the Equipment Replacement Program in the amount of $310,000 Council Member Maes moved to approve the resolution and authorize and direct the Mayor to sign the Grant Agreement for $310, 00. Council Member Stokes seconded. Motion carried (6-0) Increase in the Appropriations in the Parks and Recreation Department for Personnel Services. R15-6: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for a promotion of employees in the Parks and Recreation Department in the amount of $1,852. Council Member Stokes moved to approve an increase in the General fund for a promotion of employees in the Parks and Recreation Department in the amount of $1,852. Council Member Wilson seconded. Motion carried (6-0) Grant Application Update – Municipal Solid Waste Facilities Cease and Transfer Program R15-7: A resolution authorizing submission of a grant application to the State Loan and Investment Board for a grant through the State Municipal Solid Waste Facilities Cease and Transfer Program on behalf of the Governing Body for the City of Green River, for the purpose of constructing a Transfer Station and the closure of the Municipal Landfill Council Member Wilson moved to approve the updated grant application resolution for the Municipal Solid Waste Facilities Cease and Transfer Program. Council Member Killpack seconded. Council Member Stokes asked for an explanation. Linda Roosa Sanitation Supervisor stated in March of 2014 they sent an application to SLIB for the Transfer Station and Closure of the Landfill they were listed 23 and 42. They did not qualify because they were deemed ineligible because they were under the line of 21 even though they had met all the qualifications. This year the list has been updated and prioritized and they are currently listed 8 and 9 for the new session starting next week. They are real hopeful they will qualify this time. Council Member Wilson asked if there was any escalation costs added into the updated Grant Application. Mrs. Roosa stated that the escalation is being considered at the State level with the DEQ. She stated that is something that has been voiced. She stated the City’s costs have gone up around $300, 000. Council Member Killpack wanted to let the Citizens know the landfill is not closing it is just changing from a Landfill to a Transfer Station. Council Member Wilson asked if prior to going into budget will we know if we get the grant. Mrs. Roosa stated we would. Motion carried. (6-0) COUNCIL ACTION ITEMS Election of Council President and Vice-President City Council Proceedings January 6, 2015 Page 4 of 7 Council Member Killpack moved to nominate Council Member Stokes as President. Council Member Wilson seconded. Motion carried. (5-0) Council Member Wilson moved to nominate Council Member Maes as Vice-President. Council Member Stokes seconded. Motion carried. (5-0) Award of a Bid for Residential Trash Carts to Solid Waste Systems LLC Council Member Killpack moved to award the Bid for Residential Trash Carts to Solid Waste Systems LLC of Parker, Colorado in the amount of $44,560.20. Council Member Maes seconded. Motion carried. (6-0) Transfer of a Restaurant Liquor License from Oscar Flores dba Mi Casita to Imelda Alvarado dba Mi Casita Council Member Stokes moved to approve the transfer of a Restaurant Liquor License from Oscar Flores dba Mi Casita to Imelda Alvarado dba Mi Casita. Council Member Maes seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Maes moved to approve the following consent agenda items. Council Member Wilson seconded. Motion carried. (6-0) • Issuance of a Catering Permit to JL Pax, Inc. dba Green Gander Bar for Painting with a Twist. • Contract with Wes Clegg of 7C Buckers for the 2015 and 2016 Overland Stage Stampede Rodeo Stock Contract • Advertising Agreement with Sweetwater Now • Judging Contracts with Vernon Barker, Jeiremy Gomez and Bryan Cordova for the Crystal Classic Winter Festival Ice Sculpting Competition • Approval of Response to Glatfel Insurance Group about the Implementation of Risk Control Recommendations • Memorandum of Understanding with the Overland Stage Stampede Rodeo Committee • Contract with Rock on Ice to Create two Ice Features for the Crystal Classic Winter Festival • Agreement and Payment to Sponsor the Thoman Wrestling Tournament • Approval of Minutes For: December 2nd, 9th, and 16th, 2014 Council Meetings and December 9, 2014 Workshop • Financial Reports and Payment of Bills: Prepaid Invoices = $197,295.80 Outstanding Invoices = $552,750.32 Payroll Expenditures = $611,441.67 Pre-authorization Payments = $1,125,000 CITY ADMINISTRATOR’S REPORT Mr. Steffen stated he attended the First Quarter Pulse Meeting. They discussed the Governor’s budget. He stated the Transfer Station was brought up and discussed. CITY ATTORNEY’S REPORT Nothing to report MAYOR AND COUNCIL REPORTS Council Member Stokes welcomed the new Governing Body Members and wanted to ask everyone to keep Council Member Peterson in their prayers. Council Member Killpack welcomed the new Governing Body Members. He asked for clarification from Mr. West on when the resolutions that were tabled could be discussed. City Council Proceedings January 6, 2015 Page 5 of 7 Mr. West stated they need to be discussed in an open session. Council Member Killpack asked if it could be put on the January 13th agenda. Mr. Steffen stated he would put it on the January 13th agenda. Mr. West stated if Council is talking about a job classifications that needs to be discussed in an open session. If Council is talking about a certain employee this would need to be discussed in an executive session. Council Member Killpack asked if it needed to go to executive session then. Mr. Steffen stated in this case they are combining two jobs and that could be discussed in an open session. Council Member Killpack stated that was one of his questions. Why were they combining two jobs? Mr. West stated that subject was an open meeting discussion as long as you did not discuss and employee or an employee jobs. Council Member Killpack asked for the Charter to be put on a Workshop Agenda too. Mayor Rust asked the Governing Body if they would like it to be put on the January workshop. Council Member Wilson stated he would also like to see the charter on the next workshop. Mr. West asked for it to be put on the February 10th workshop because he would be out of town for the January workshop and he thought he should be in attendance. Mayor Rust asked for it to be put on the February 10th workshop. Council Member Maes wanted to congratulate everyone on their new positions and stated they would add a dynamic to the Council. She stated she was excited for a new year. Council Member Barney wanted to wish Council Member Peterson a speedy recovery and was looking forward to the next four years. He stated he thought the City needs to promote a healthy lifestyle. Council Member Wilson wanted to thank everyone that voted for him. He wanted to remind the citizens that the boardwalk is flooded and to be careful on the ice. He thanked the Green River Fire Department with their help getting the deer off the ice. Mayor Rust wished Council Member Peterson a speedy recovery. He congratulated the other Governing Body Members on their election. He thanked the citizens that voted for him and congratulated Brenda Roosa on her years of service. He stated he would also like to see the Governing Body promote a healthy lifestyle. He thanked his family for coming and supporting him. He asked for the citizens to become involved and join a committee. ADJOURNMENT Council Member Wilson moved to adjourn at 8:02 pm. Council Member Maes seconded. Motion carried. (6-0) City Council Proceedings January 6, 2015 Page 6 of 7  _________________________ Pete Rust, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings January 6, 2015 Page 7 of 7