City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS January 20, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, and Brett Stokes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Profaizer, Fire Chief/Emergency Services Mike Liberty, Director of Parks and Recreation Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Stokes motioned to amend the agenda and add Executive Session. Council Member Wilson seconded. Motion carried (6-0) Council Member Killpack moved to approve the amended agenda. Council Member Barney seconded. Motion carried. (6-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS RESOLUTIONS Submission of a Grant Application to the State Loan and Investment Board R15-08: A resolution authorizing submission of a Federal Mineral Royalty Capital Construction Account Grant Application to the State Loan and Investment Board on behalf of the Governing Body for the City of Green River Council Member Peterson moved to approve a resolution authorizing submission of a Federal Mineral Royalty Capital Construction Account Grant Application to the State Loan Investment Board of the Governing Body for the City of Green River for the Southside Water System Improvements Phase III in the amount of $100,000. Council Member Wilson seconded. Motion carried. (6-0) Establishing and Designating Bank Depositories for the City of Green River R15-09: A resolution establishing and officially designating bank depositories for the purpose of earning a secured rate of return for the City of Green River Council Member Killpack moved to approve the resolution establishing and officially designating bank depositories for the purpose of earning a secured rate of return for the City of Green River. Council Member Stokes seconded. Motion carried. (6-0) Increase in the Human Resource Department R15-10: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for a promotion of employees in the Human Resource Department in the amount of $1,737. Council Member Stokes moved to approve an increase in the General Fund for a promotion of employees in the Human Resource Department in the amount of $1,737. Council Member Peterson seconded. Council Member Peterson asked if the employee went through a probation period to get the increase. City Council Proceedings January 20, 2015 Page 1 of 4 Mr. Steffen stated the employee successfully completed her probation period for the increase in salary. Motion carried. (6-0) Increase in the Budget Authority for Legal Services R15-11: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for the payment of additional legal services in the amount of $15,000 Council Member Wilson moved to approve an increase in the General Fund for the payment of additional legal services in the amount of $15,000. Council Member Stokes seconded. Motion carried. (6-0) Increase for the Wastewater Preventative Maintenance Program R15-12: A Resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Wastewater Fund for additional maintenance and operations costs in the amount of $23,000 Council Member Peterson moved to approve an increase in the Wastewater Fund for additional maintenance and operations cost in the amount of $23,000. Council Member Killpack seconded. Council Member Killpack asked what fund the money was being moved from. Mr. Steffen stated there have been several maintenance issues early in the budget year that were costly to replace. He stated the money will be moved from the Enterprise Fund. If the money is not needed it will stay in the Enterprise Fund until the budget next year. Council Member Killpack asked if it was the Wastewater Enterprise Fund the money was being moved from because he was under the impression that Wastewater has to support themselves. Mr. Steffen stated it was. Motion carried. (6-0) Amend the Personnel Policies and Procedures Manual Section 20.5-90 (B) Special Time Off R15-13: A Resolution amending the city’s Personnel Policies and Procedures Manual Council Member Barney moved to un-table the consideration of the resolution to amend the Personnel Policies and Procedures Manual Section 20.5-90 (b) Special Time Off. Council Member Killpack seconded. Motion carries. (6-0) Council Member Wilson moved to consider the resolution to amend the title from Public Affairs and Grants Specialist to Public Affairs and Grants Administrator in the Personnel Policies and Procedures Manual Section 20.5-90 (b) Special Time Off. Council Member Stokes seconded. Motion carried. (6-0) Council Member Peterson moved to approve the resolution as amended. Council Member Barney seconded. Motion carried. (6-0) Modify the City of Green River’s Classification Plan R15-14: A resolution amending the City’s Classification Plan 1. Deleting the Classification for a Grants Specialist position. 2. Adding the Classification for a Public Affairs and Grants Administrator position. Council Member Barney moved to un-table the consideration of the resolution for the modification to the City’s Classification Plan to delete the position of Grants Specialist and add City Council Proceedings January 20, 2015 Page 2 of 4 the position of Public Affairs and Grants Specialist. Council Member Killpack seconded. Motion carried (6-0) Council Member Wilson moved to consider the amendment to modify the City of Green River’s Classification plan from the position of Public Affairs and Grants Specialist to Public Affairs and Grants Administrator for the fiscal year ending June 30, 2015. Council Member Peterson seconded. Motion carried (6-0) Council Member Stokes moved to approve the resolution as amended. Council Member Killpack seconded. Motion carried (6-0) COUNCIL ACTION ITEMS Remediation Agreement with Wyoming Department of Environmental Quality Council Member Wilson moved that the City of Green River enter into a Remediation Agreement with Wyoming DEQ and grant permission for the mayor to approve and sign said agreement. Council Member Peterson seconded. Council Member Killpack asked for clarification on what this is for. Mr. Westenskow stated it was related to the Depot. He stated it was for the asbestos cleanup and lead based paint removal. He stated this remediation agreement is to formalize the process and implement the grant to move forward. Council Member Killpack asked if this will be used on the roof also. Mr. Westenskow stated it will not. Council Member Peterson thanked Misty for her hard work on applying for and getting the grant. Motion carried. (6-0) Renew Contracts for the Municipal Court Judge and the City Attorney Council Member Stokes moved to renew the contracts for the Municipal Court Judge and the City Attorney. Council Member Peterson seconded. Motion carried. (6-0) CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member Barney seconded. Motion carried. (6-0) • Request for Twenty-Four Hour Bar Openings; Friday, June 26, 2015, Saturday, June 27, 2015, Saturday, October 31, 2015 and Thursday, December 31, 2015 • Acceptance by City Clerk of Public Officials Disclosure Forms • Catering Permit to China Garden for Green River Chapter of Ducks Unlimited at the Pavilion on Saturday, January 31, 2015 from 4:30 pm to 11 pm • Horse Corral Lease with Nathan Olds for Corral #20 • Contract with Frost Lion Ice Plus for the Crystal Classic Winter Festival in the amount of $700.00 for a Blazing Guitar Fireplace • City Individuals to Represent the City Regarding Actions with the Wyoming Smart Capital • Approval of minutes for; December 30, 2014 Special Council Meeting • Financial Reports and Payment of Bills: Prepaid Invoices = $178,748.91 Outstanding Invoices = $260,741.39 Payroll Expenditures = $353,857.66 Pre-authorization Payments = $1,067,500. CITY ADMINISTRATOR’S REPORT City Council Proceedings January 20, 2015 Page 3 of 4 Mr. Steffen recognized the new Director of Parks and Recreation Brad Raney and welcomed him. He stated the application deadline for the City Administrator is closed and they will start the interviewing process now. He stated there was a prevision in the DEQ contract that requests indemnification for all third party individuals. He stated the city is insured under LGLP and per there requirements the city is not able to indemnify any third party individuals. He stated in talking with Galen and Mark they have come up with some solutions. Mr. West stated that the General Fund will have to stand behind the agreement. He stated they have discussed it with LGLP and the state and the state is not going to pull back on this requirement. He stated DEQ is only required to hold harmless, local government entities and not third parties. He stated the city was going to have the contractor carry Indemnification Insurance to cover the city and the state. Council Member Killpack asked if someone gets hurt on the job would the city be liable for that. Mr. West stated it meant if someone decides to make a claim against DEQ or the State of Wyoming related to this work the city has to defend that claim and would need to pay any damages that might arise from the claim. He stated the city is going to require the contractor to provide liability insurance. He stated it’s the city’s responsibility to protect the DEQ and the State of Wyoming. CITY ATTORNEY’S REPORT Nothing to report. MAYOR AND COUNCIL REPORTS Council Member Wilson thanked the Parks and Recreation Department for clearing off the boardwalk and stated it looks good. Council Members Peterson, Barney, Killpack and Stokes had nothing to report. Mayor Rust wanted to let everyone know to be careful on the ice. He stated he went to a ribbon cutting at the Magic Wishing Well and Gifts Shop and reminded people to shop locally. ADJOURN TO EXECUTIVE SESSION Council Member Stokes moved to adjourn to executive session to discuss personnel issues at 7:23 pm. Council Member Wilson seconded. Motion carried. (6-0) RECONVENE Council Member Wilson moved to reconvene at 8:39 pm. Council Member Barney seconded. Motion carried. (6-0) ADJOURNMENT Council Member Barney moved to adjourn at 8:40 pm. Council Member Stokes seconded. Motion carried. (6-0) ________________________________ Pete Rust, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings January 20, 2015 Page 4 of 4