City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS February 3, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Grant Specialist Misty Springer Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Profaizer, Chief/Emergency Services Mike Kennedy, Director of Parks and Recreation Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Wilson moved to add resolution C to resolutions. Consideration of a resolution for a budget increase for the Homeland Security Grant to the agenda. Council Member Maes seconded. Motion carried. (7-0) Council Member Maes moved to approve the amended agenda. Council Member Wilson seconded. Motion carried. (7-0) Chamber of Commerce Update Trish Gregory with the Chamber of Commerce gave a brief update on upcoming events and their statistics from last year. Update on the Industrial Complex City Contribution to Industrial Site Study Following a lengthy discussion Council Member Killpack moved to give $5000. to Rock Springs Chamber of Commerce. Council Member Barney seconded. Motion carried. (7-0) Council Member Wilson amended the motion to say I move to give $5000. to Rock Springs Chamber of Commerce pending legal review. Council Member Killpack seconded. Motion carried. (7-0) CITIZEN REQUESTS AND OTHER COMMUNICATIONS RESOLUTIONS Budget Increase for the 2015 Highway Safety Grant R15-15: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General and Capital Funds for the Police Department for the Highway Safety Grant in the amount of $27,850 Council Member Peterson moved to approve the resolution budgeting $27,850 for the Police Department’s Grant Overtime and for the purchase of radars and video camera equipment as presented. Council Member Stokes seconded. Council Member Peterson asked for an explanation on overtime hours and radar equipment. Mr. Steffen stated the Police Department has been engaged with the Highway Safety Grant for many years. It is a two component grant and pays overtime every year which allows the officers to enforce moving violations and in off years it allows them to purchase equipment for the police vehicles. Motion carried. (7-0) City Council Proceedings February 3, 2015 Page 1 of 6 Budget Increase for the City’s Police Department Vehicles and City Hall Boiler Replacement Project R15-16: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the purchase of Police Vehicles and replacement of the City Hall Boiler through the Countywide Consensus Funds in the amount of $600,000 Council Member Stokes moved to approve the resolution to budget for the City Hall Boiler Replacement Project and the purchase of Police Department Vehicles in the amount of $600,000. Council Member Maes seconded. Motion carried. (7-0) Budget Increase for the Homeland Security Grant R15-17: A resolution of the Governing Body of the City of Green River, Wyoming, to accept a grant from Department of Homeland Security Law Enforcement Terrorism Prevention Activities Grant for the Police Department and to approve an increase in the Capital Projects Fund for the Homeland Security Program in the amount of $13,618 Council Member Wilson moved to accept a grant from Department of Homeland Security Law Enforcement Terrorism Prevention Activities Grant for the Police Department and to approve an increase in the Capital Projects Fund for the Homeland Security Program in the amount of $13,618. Council Member Stokes seconded. Motion carried. (7-0) COUNCIL ACTION ITEMS Award of Bid for the sale of Corrugated Cardboard Recycled Materials to ACP LLC of Logan, Utah at the National Market Exchange Rate Council Member Killpack moved to award the sale of corrugated cardboard (OCC) to ACP LLC of Logan, Utah. Council Member Barney seconded. Motion carried. (7-0) Award of Bid for the sale of old News Print to Hamilton Manufacturing of Twin Falls, Idaho at the National Market Exchange Rate Council Member Barney moved to award the sale old news print (OND) to Hamilton Manufacturing of Twin Falls, Idaho. Council Member Maes seconded. Motion carried. (7-0) Bid Rejection for the 2014 Lift Station Replacement Project Council Member Stokes moved to reject the bid from High Desert Construction for the 2014 Lift Station Replacement Project. Council Member Peterson seconded. Council Member Stokes asked for an explanation Mr. Westenskow stated they have been working on this project for quite some time and pursued grant and loan funding opportunities. They have received Mineral Royalties Grant and a State Revolving Fund Loan for just under $550,000. He stated when they put it out to bid they only received one bid and it was considerably higher than what their engineers estimated and with only one bid they had nothing to compare it too. He stated they have looked over the bid to see what they might have missed and what changes needed to be made. He stated they have identified some things and perhaps there was some confusion in the initial bid. He stated they are repackaging the bid for the fall. He stated the best time to do this project is when the water is low and that gives them more time to pursue more funding. Council Member Wilson asked if the State doesn’t allocate any more money to this project where will we get the rest of it. Mr. Westenskow stated they would talk about adding it in the budget for the next fiscal year. Council Member Peterson asked if this has to be done in a rush. City Council Proceedings February 3, 2015 Page 2 of 6 Mr. Westenskow stated the Lift Stations would probably last about another year. Motion carried. (7-0) DJ/Band agreement for the 2015 Crystal Classic Winter Festival Council Member Wilson moved to approve the 2015 Crystal Classic live Band “Nowhere Fast’ and Party Squad (disk jockey service) contract. Council Member Peterson seconded. Council Member Killpack asked how much the dollar amount was. Recreation Supervisor Sherry Schumacher stated Nowhere Fast was $750.00 and the Party Squad was $500.00 which is a total of $1250.00 for both days. Council Member Killpack asked if the amount had to be in the motion. Mr. West stated it was in the backup document so it did not need to be in the motion. Motion carried. (7-0) Authorize Green River URA/Main Street Agency to apply for $2,000 in Technical Assistance Funds from Wyoming Main Street Council Member Killpack moved to authorize the Green River URA/Main Street to apply for technical assistance training funds from Wyoming Main Street in the amount of $2,000 and to authorize Mayor Rust to execute the contract upon receipt. Council Member Maes seconded. Motion carried. (7-0) Update the Authorized Signers on the City’s Bank Accounts with US Bank Council Member Peterson moved to approve Appendix A1 and MSA from US Bank that removes former Mayor Hank Castillon and adds Mayor Pete Rust as authorized signers. Council Member Killpack seconded. Motion carried (7-0) Advertisement of an Invitation for Bid for Property Disposal (Lot 11, College Park Business Center) Council Member Maes moved to authorize the advertisement of an invitation for bid for the sale of municipal property legally described as Lot 11 of the College Park Business Center Planned Unit Development. Council Member Barney seconded. Motion carried (7-0) Advertisement of an Invitation for Bid for Property Disposal (Lot 12, College Park Business Center) Council Member Wilson moved to authorize the advertisement of an invitation for bid for the sale of municipal property legally described as Lot 12 of the College Park Business Center Planned Unit Development. Council Member Peterson seconded. Council Member Killpack asked for an explanation Mrs. Profaizer stated this is just a request to advertise for bids. She stated the reason she listed them separate was because she had separate interest from local businesses. Mayor Rust asked what was left in the Business Park. Mrs. Profaizer stated there is only one privately owned parcel. Motion carried (7-0) Countywide Consensus Block Grant Resolution for the Town of Granger Projects City Council Proceedings February 3, 2015 Page 3 of 6 Council Member Stokes moved to approve the Countywide Consensus Block Grant Joint Resolution #SWBFY 13/14-5 and #SWBFY 15/16-6 for the Town of Granger in the amount of $143,950. Council Member Killpack seconded. Council Member Killpack asked for an explanation on why Green River was authorizing this for Granger. Mr. Steffen stated it was because it is a Countywide Consensus Block Grant. He stated when the city asks for money the other entities have to authorize ours this makes it a County Wide Grant. Motion carried (7-0) Agreement with Inberg-Miller Engineers for Geotechnical Engineering and Materials Testing Service Council Member Wilson moved to approve to enter into an agreement with Inberg-Miller Engineers to provide geotechnical engineering and materials testing services on an On-Call basis for a term of up to three years and to authorize the mayor to sign the agreement and Task Order No. 1 for the 2nd South Street Subsurface Exploration in the amount of $7,600. Council Member Peterson seconded. Council Member Wilson asked for an explanation on an On-Call basis. Mr. Westenskow stated this was for a contract for geotechnical engineering for Capital Projects. He stated when they have a project come up they will identify a scope of work and task order and a dollar amount and then they will call Inberg Miller and have geotechnical engineering done and a dollar amount for that task order printed up for each project they do for up to three years. Council Member Wilson asked would we have Inberg Miller set a fee schedule and scope of work at the time of the project. Mr. Westenskow stated that was right. He stated they would like to have a better idea before, they open a street up what is going on underneath so they know what they will be getting into. Council Member Wilson asked if this would come before council every time they had a project. Mr. Westenskow stated it would. Council Member Killpack asked if the dollar amounts should be in all suggested motions. Mayor Rust stated it was a good idea and asked Mr. Steffen to direct staff to put dollar amounts in all suggested motions. He asked Mr. Westenskow if every project that needs geotechnical engineering done, if it has to go out for bid. Mr. Westenskow stated they do not but in this particular contract they added language to allow them to contact other geotechnical companies as needed. Council Member Wilson stated in the past the city has used multiple geotechnical companies for one project. Motion carried (7-0) July 4, 2015 Fireworks Display Council Member Barney moved to approve a contract with Lantis Productions in the amount of $20,000 for the 2015 July 4th Display. Council Member Peterson seconded. Council Member Wilson asked if this was the same vendor as last year. Mr. Steffen stated it was not. City Council Proceedings February 3, 2015 Page 4 of 6 Council Member Killpack asked if there were any guarantees that the same thing wouldn’t happen this year that happened last year. Mr. Steffen stated there is no guarantee. He stated last year the city paid the fireworks vender considerably less than what was on their contract because of what happened at the fireworks show. He stated the city has used Lantis Productions before and they put on good displays. Motion carried (7-0) CONSENT AGENDA Council Member Killpack moved to approve the following consent agenda items. Council Member Stokes seconded. Motion carried. (7-0) • Catering Permit to Ponderosa Bar for Crystal Classic Winter Festival at Expedition Island on Friday, February 13, 2015 from 4:30 pm to 10 pm and Saturday, February 14, 2015 from 10 am to 4 pm • L-M Horse and Carriage for rides during the Crystal Classic Winter Festival in the amount of $400.00 • Catering Permit to Brazels, Inc. dba Embassy Tavern for the Crystal Classic Snow-Boot Tournament at Evers Field on Saturday, February 14, 2015 from 5:30 pm to 8:30 pm • Approval of Minutes for January 13, 2015 Workshop and January 20, 2015 Council Meeting • Financial Reports and Payment of Bills: Prepaid Invoices = $162,343.86 Outstanding Invoices = $322,318.73 Payroll Expenditures = $312,774.87 Pre-authorization Payments = $11,067,500 CITY ADMINISTRATOR’S REPORT Mr. Steffen stated the city is proceeding with the hiring of the new city administrator. The interviews will be Saturday February 7th at 8 am. CITY ATTORNEY’S REPORT Nothing to report. MAYOR AND COUNCIL REPORTS Council Member Stokes and Killpack had nothing to report. Council Member Maes reminded everyone to support the Crystal Classic Winter Festival on February 13, and 14, 2015 at the Island. Council Member Barney and Peterson had nothing to report. Council Member Wilson stated the Clock Tower Chimes are now working. Mayor Rust encouraged citizens to sign up for the city boards and appointments. ADJOURNMENT Council Member Wilson moved to adjourn at 8:17 pm. Council Member Peterson seconded. Motion carried. (7-0) City Council Proceedings February 3, 2015 Page 5 of 6  _____________________ Pete Rust, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings February 3, 2015 Page 6 of 6