City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS February 17, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Profaizer, Fire Chief/Emergency Services Mike Kennedy, Director of Parks and Recreation Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Maes moved to amend the agenda to add Resolution C. Consideration of a resolution for the 2014 Lift Station Replacement Project Application to the Mineral Royalties Grant (MRG) Program and an Executive Session for Personnel Issues. Council Member Killpack seconded. Motion carried (7-0) There was not a motion to approve the amended agenda. PRESENTATIONS Mayor Rust Honored PFC Raquel Maestas Green River URA/Main Street Update Robert Berg with URA/Green River Main Street gave a brief agency update. Mayor Rust asked Mr. Berg what the four Main Street committees are. Mr. Berg stated, Economic Restructuring, Promotions, Organization and Design. BOARD AND COMMITTEE APPOINTMENTS Green River Arts Council Council Member Peterson moved to confirm the Mayor’s appointment of Vanessa Carmody for a 2 year term on the Green River Arts Council beginning on February 17, 2015. Council Member Maes seconded. Motion carried (7-0) Parks and Recreation Advisory Board Council Member Stokes moved to confirm the appointment of Mary Grubb for a 3 year term on the Parks and Recreation Advisory Board. Council Member Barney seconded. Motion carried (7-0) Green River Planning & Zoning Commission Council Member Wilson moved to confirm the re-appointment of Tom Christiansen to the Green River Planning and Zoning Commission for a term of 3 years, expiring February 28, 2018. Council Member Peterson seconded. Motion carried (7-0) PUBLIC HEARINGS Liquor License Renewals Mayor Rust opened the hearing at 7:19 pm. There were no comments or concerns presented. The Mayor closed the hearing at 7:20 pm. City Council Proceedings 02/17/14, 2014 Page 1 of 5 RESOLUTIONS Budget Increase of a Storage Building at the Fire Department Training Center R15-18: A resolution of the Governing Body of the City of Green River, Wyoming to approve an increase in the Capital Projects Fund to finish the storage building for the Fire Department in the amount of $60,000. Council Member Peterson moved to approve an increase in the Capital Projects Fund to finish the storage building for the Fire Department in the amount of $60,000. Council Member Stokes seconded. Council Member Peterson thanked the people involved in getting this done and is glad to see that we are moving forward with this. He stated the materials have been sitting down there rusting for two years. Council Member Wilson questioned why this was not on the list of asset priorities compiled by the Governing Body in June and revisited in December? Mr. Wilson is concerned about us moving money from the General Fund when we still have not finished what is on the priority list. Mr. Steffen stated he was approached by Mr. Kennedy to add this item to the Agenda. He felt since there are new council members it should be added so they can decide what they would like to see done. Council Member Killpack stated that it was his understanding that consensus money cannot be used for this. Mr. Steffen stated this is not consensus money. It was money that was budgeted two years ago and when they got grant money they put this money back in the general fund. Council Member Killpack stated he is not in favor of this right now and would like to see it budgeted next year. He would like to see the Columbarium completed which is on the list. Mayor Rust asked Mr. Kennedy to come forward and explain the need for this building. Mr. Kennedy stated that 2 ½ years ago council generously funded $250,000 for the storage building and other equipment and shortly after that they took it away. The materials were purchased, the engineering was done and it was ready to be taken to the Fire Marshall for his plan review. He feels there is a need for this building as they are rearranging equipment to get to other equipment when needed. He always thought when the money was put back in the general fund he would be able to use it to complete this project. He feels $60,000 is a reasonable price for a 40’ x 40’ metal building. Council Member Maes stated the columbarium was discussed a couple months ago and that is why it is being brought back up again. There are very few niches left in the existing columbarium. She recalls during the discussion that if there is money left over it would be used to purchase the columbarium which is on the list of priorities. She would like to know where they are at with that. Council Member Wilson asked Mr. Kennedy if the updated list that is in their packet is current pricing for the building. Mr. Kennedy stated it is not current pricing. He anticipates that some of the pricing will have gone up but he has verbal commitments from most of the people that are involved and he thinks they will hold true. Mr. Wilson asked Mr. Nieters what we currently have in our unassigned General Fund. Mr. Nieters stated we have roughly $2,000,000 sitting in our undesignated fund. City Council Proceedings 02/17/14, 2014 Page 2 of 5 Mr. Wilson is concerned we may not know how much money will be available to finish the projects on the list until August, September or October and therefore we will need to reapply to the SLIB Board for more money for the same projects. Mayor Rust commented when you start a project and you have the materials, it is not going to get cheaper. He was not involved in the decision the previous council made and therefore will be voting the way he feels today. Council Member Maes asked why it was not on the list for the last budget year. Mr. Kennedy stated that is was taken off. Council Member Maes asked Mr. Kennedy if it was taken off before Council even saw it. Mr. Kennedy stated yes. Mayor Rust asked if Mr. Kennedy knew who took if off. Mr. Kennedy stated my boss. Motion carried (4-3) with Council Members Wilson, Maes and Killpack voting no. Additional Support for the Information Technology Division R15-19: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for a temporary contract employee in the Information Technology Division in the amount of $21,350 and to approve a contract for the Information Technology Support Services. Council Member Barney moved to approve the agreement with Doug Garrick and authorize the Mayor to sign said document pending legal review in the amount of $21,350. Council Member Maes seconded. Motion carried (6-1) with Council Member Wilson voting no. 2014 Lift Station Replacement Project Application to the Mineral Royalties Grant (MGR) Program R15-20: A resolution authorizing submission of a Federal Mineral Royalty Capital Construction Account Grant Application to the State Loan and Investment Board on behalf of the Governing Body for the City of Green River for the purpose of an additional 2014 Lift Station Replacement Project for the existing Colliers and Hutton Height Lift Stations, including their wet wells, in the City of Green River. Also to provide auxiliary power and replace the existing force main for the Hutton Heights Lift Station. Council Member Maes moved to approve a submittal to Wyoming Mineral Royalties Grant Program for an additional request for the 2014 Lift Station Replacement Project and to authorize the Mayor to sign the resolution and grant application in the amount of $77,970. Council Member Stokes seconded. Council Member Killpack asked for someone to explain where the money is coming from. Mr. Westenskow stated proposals were submitted for the 2014 Lift Station Replacement Project for a funding package from the State Loan & Investment Board through the Mineral Royalties Grant and the State Revolving Fund. This was originally for a 50/50 split estimated at $550,000. We were fortunate to receive both the grant and the loan offer. Early this year, we received one bid which was considerably higher than our estimate and two weeks ago it was brought before council to reject. We have re-evaluated the original estimate and are looking to go back to the same two funding agencies to request the difference of our current estimate which is $704,000 and the original estimate of $550,000. With the 50/50 split we would end up with the approximate $78,000 we are requesting. Motion carried (7-0) City Council Proceedings 02/17/14, 2014 Page 3 of 5 COUNCIL ACTION ITEMS Bid Award for the Purchase of Three Police SUVs and One Police Sedan Council Member Stokes moved to approve the bid award for three SUV’s and one police sedan to Greiner Schmidt Motor Co. in the amount of $110,456. Council Member Peterson seconded. Motion carried (7-0) CONSENT AGENDA Council Member Barney moved to approve the following consent agenda items. Council Member Killpack seconded. Motion carried (7-0) • Removal of landfill items requested by Paul Kincaid consisting of five steel posts with five gallon buckets of cement on the bottom. • Liquor License Renewals • Contract with Lantis Productions for the July 4, 2015 Fireworks Display in the amount of $20,000 • 2015 Earth Day Fair for Saturday, April 18, 2015 at the Island Pavilion from 10 am to 3 pm • Approval of the minutes for February 7, 2015 Special Council Meeting • Financial Reports and Payment of Bills: Prepaid Invoices = $192,972.31 Outstanding Invoices = $1,097,344.35 Payroll Expenditures = $306,611.66 Pre-authorization Payments = $1,072,500 CITY ADMINISTRATOR’S REPORT Mr. Steffen complimented the Parks and Recreation Department and the folks that helped with the Crystal Classic stating they did an excellent job and congratulated them on another year’s great event. It was well attended and there were a lot of positive comments. CITY ATTORNEY’S REPORT Nothing to report MAYOR AND COUNCIL REPORTS Council Member Wilson echoed what Mr. Steffen stated about the Crystal Classic. It’s a well- rounded family event. Council Member Peterson stated that Green River welcomes the Crystal Classic Sculptors as family and thanked the staff that helped with all of it. Council Member Barney had nothing to report. Council Member Maes echoed what Mr. Steffen said about the Crystal Classic. She stated the sculptors come back every year and drive as many as 19 hours to get back home. Dean Murray has been on the food channel and is a pretty famous chef and carver. One of the carver’s daughters tells her dad they have to come back every year. All of the carvers love the way they are treated. She congratulated Parks and Recreation on an excellent job and she had lots of fun. Council Member Killpack thanked everyone that worked on the Crystal Classic. The race had over 200 participants and he got to visit with a woman from California who has run 500 marathons and ultra-marathons. Her longest run was 135 miles. He stated we should feel real special that someone with her caliber would run our little Crystal Classic. He stated he was approached by the Flaming Gorge Days Committee and they would like to make a presentation to the Council and Mayor at a workshop on February 24, 2015 at 6:30 pm. Council Member Killpack would like to see the following changes made to the Green River Charter Ordinance: City Council Proceedings 02/17/14, 2014 Page 4 of 5  • NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL GOVERNING BODY OF THE CITY OF GREEN RIVER: • Section 2 (a) paragraph 1: The Governing Body shall employ a City,Administrator (remove the comma after City) • Section 2 (a) paragraph 3: The City Administrator is an employee and serves at the pleasure of the Governing Body, subject to the daily supervision and control of the Mayor. The City Administrator serves at the pleasure of the Governing Body. • Section 2 (a) paragraph 3: The City Administrator shall annually have a performance review conducted by the Mayor Governing Body. • Section 2 (b): In no event shall an incumbent member of the Governing Body serve as both a member thereof and as permanent or temporary City Administrator. • Section 2 (d): When a budgeted vacancy occurs, the City Administrator shall may • Section 2 (g): Except for the purposes of requesting information or reporting service requests, the member of the City Council Governing Body • Section 3 (d): ($7,500.00) ($20,000) • PASSED, APPROVED AND ADOPTED by two-thirds of all members elected to the City Council Governing Body this 4th day of June, 1985. Council Member Stokes had nothing to report. Mayor Rust echoed all the comments on the Crystal Classic. He mentioned that Dean Murray, was on his way to Alaska to compete at the National Ice Carving and that we have the best in the U.S. competing right here in Green River. He liked the addition of the carriage rides and the A Cappella group. He stated that were approximately 4,000 people in attendance in two days and that it’s rural America at its best and complimented everyone involved. ADJOURN TO EXECUTIVE SESSION Council Member Wilson moved to adjourn to executive session for personnel issues at 7:54 pm. Council Member Barney seconded. Motion carried (7-0) RECONVENE Council Member Maes moved to reconvene from executive session at 8:53 pm. Council Member Peterson seconded. Motion carried (7-0) ADJOURNMENT Council Member Wilson moved to adjourn at 8:54 pm. Council Member Stokes seconded. Motion carried (7-0) ____________________________________ Pete Rust, Mayor Attest: _____________________________ Jeff V. Nieters, City Clerk City Council Proceedings 02/17/14, 2014 Page 5 of 5