City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS March 3, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: Acting City Administrator Chris Steffen, Director of Human Resource Cari Kragovich, Grant Specialist Misty Springer, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Profaizer, Fire Chief/Emergency Services Mike Kennedy, Director of Parks and Recreation Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Wilson moved to remove item E Consideration of the Annual Audit Report from Karren, Hendrix, Stagg, Allen Company from the agenda. Council Member Killpack seconded. Motion carried. (7-0) There was no motion to approve the amended agenda. PRESENTATIONS Chamber of Commerce Update Rebecca Eusek gave a brief update on the events for the last month and the upcoming events. Council Member Peterson thanked Rebecca for utilizing Misty Springer Grants Specialist with the city and wanted to let her know her committees do a great job. Council Member Wilson stated they have done a great job in getting the funding for the digital sign. Sweetwater County Travel and Tourism Update Janessa Bartlett gave a brief update on the 2014 Annual Report. Council Member Maes thanked Ms. Bartlett and the Travel and Tourism Board for the professional job they do on promoting the area. Recognition of Military Service Mayor Rust recognized Master Sergeant Shane T. Jensen for his years of service. Recognition of Military Service Mayor Rust recognized retired Marine Corp Staff Sergeant Paul E. Biggers for his years of service. BOARD AND COMMITTEE APPOINTMENTS Appointment of City Administrator Council Member Stokes moved to confirm the Mayor’s appointment of Reed Clevenger to City Administrator. Council Member Barney seconded. Motion carried (7-0) Appointment to the Parks and Recreation Advisory Board Council Member Peterson moved to confirm the Mayor’s appointment of Dorothy Krauss for a three year term on the Parks and Recreation Advisory Board. Council Member Maes seconded. Motion carried (7-0) City Council Proceedings March 3, 2015, 2014 Page 1 of 5 Appointment to Green River Chamber of Commerce Board Council Member Barney moved to confirm the Mayor’s appointment of Council Member Allan Wilson as city liaison to the Green River Chamber of Commerce Board for a one year term. Council Member Killpack seconded. Motion carried (7-0) Appointment to Green River URA/Main Street Agency Board Council Member Killpack moved to confirm the Mayor’s appointment of Council Member Ted Barney as city liaison to URA/Main Street Agency Board for a one year term. Council Member Stokes seconded. Motion carried (7-0) Appointment to the Finance Committee Council Member Peterson moved to appoint Council Member Wilson, Killpack, and Mayor Rust to the City of Green River Finance Committee. Council Member Barney seconded. Motion carried (7-0) Appointment to the Green River Urban Renewal/Main Street Agency Council Member Barney moved to confirm the Mayor’s appointment of Larry Hoopes to the Green River URA/Main Street Agency Board for a term expiring November 30, 2017. Council Member Maes seconded. Motion carried (7-0) RESOLUTIONS Budget for the Countywide Consensus Funding of the City’s Police Department Indoor Shooting Range Project R15-21: A resolution of the Governing Body of the City of Green River, Wyoming, to accept a grant from the Wyoming Office of State Land and Investments Board for the Police Department’s Indoor Shooting Range Project and to authorize the Mayor to sign the grant agreement and to approve an increase in the Capital Projects Fund in the amount of $333,678 Council Member Stokes moved to approve the resolution for the Police Department’s Indoor Shooting Range Project to budget $333,678 and authorize the Mayor to sign the contract with the Wyoming Office of Land and Investments Board in the amount of $333,678. Council Member Wilson seconded. Motion carried. (7-0) AC Addition Subdivision Improvements R15-22: A resolution accepting and approving the remaining improvements installed in the AC Addition of the City of Green River, Sweetwater County, Wyoming, and accepting control and maintenance of the same pursuant to the provisions of Green River Code of Ordinance, Appendix c, Section 9.c.(11) Council Member Maes moved to approve the resolution accepting the public improvements, releasing the remaining letter of credit and accepting a Maintenance Bond to warranty the subdivision improvements of the AC Addition for one year from the date of acceptance. Council Member Stokes seconded. Motion carried. (7-0) Cease and Transfer Station Project R15-23: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the Cease and Transfer Grant Match for the Solid Waste Fund in the amount of $1,325,000 Council Member Peterson moved to approve the resolution to increase the revenue budget authority in the Capital Projects Fund for the purpose of closing the landfill and constructing a City Council Proceedings March 3, 2015, 2014 Page 2 of 5 transfer station by using funds in the closure liability account (70.2500) in the amount of $1,325,000. Council Member Maes seconded. Motion carried. (7-0) 2015 Street Improvement Project – 6th Penny Year 2 R15-24: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the 2015 SIP Reconstruction Project and Waterline Replacement in the amount of $2,300,000 Council Member Barney moved to approve the resolution for an increase in the Capital Projects Fund for the 2015 Street Improvement Project and Water Line Replacement in the amount of $2,300,000. Council Member Stokes seconded. Council Member Killpack asked for an explanation on where the money is coming from. Mark Westenskow stated they were using 1.8 million dollars of 6th penny money for surface improvements and $500,000 from the water Fund for shallow water lines and bad valves. Council Member Wilson asked if they were doing water line work on North 4th East. Mr. Westenskow stated they were not. Motion carried. (7-0) COUNCIL ACTION ITEMS Release Retainage and Final Payment to Jackman Construction for the Southside Water System Improvement Project Council Member Stokes moved to release the retainage and approve final payment for the Southside Water System Improvement Project to Jackman Construction in the amount of $321,496 which reflects the amount paid after withholding the claim amount. Council Member Maes seconded. Motion carried. (7-0) Bid Award to Lewis & Lewis, Inc. for the 2015 Street Improvement Project Council Member Peterson moved to award the bid for the 2015 Street Improvement Project to Lewis & Lewis for the base bid of $1,719,544 plus bid alternate #1 in the amount of $456,672 for a total amount of $2,176,216. Council Member Barney seconded. Council Member Killpack asked for an explanation. Mr. Westenskow stated the 2015 Street Improvement Project will be paid out of the 6th penny money and the Alternate #1 is the Water Line Replacement will be paid out of the Water Fund. Council Member Killpack asked if the $1,719,544 was an additional amount on top of the 1.8 million they just voted on. Mr. Westenskow stated it was not. Mayor Rust asked if the material testing was included in Council Member Petersons motion. Mr. Westenskow stated it was. Mayor Rust asked if one of these projects would include lighting for downtown. Mr. Westenskow stated any project on Flaming Gorge Way would have to involve the State. He stated the 2016 6th Penny Project would be when they would look into including that. Motion carried. (7-0) Agreement to Receive Land from WYDOT City Council Proceedings March 3, 2015, 2014 Page 3 of 5 Council Member Barney moved that the City accept the land sale agreement with the Wyoming Department of Transportation for the purchase of a strip of land at the end of East 2nd North in the amount of $10 and authorize the Mayor to sign the agreement. Council Member Wilson seconded. Motion carried. (7-0) Award Task Orders 2A and 2B to Inberg Miller Engineers for Materials Testing Services for the 2015 SIP Council Member Wilson moved to award Task Orders 2A and 2B to Inberg Miller Engineers for Materials Testing Services for the 2015 Street Improvements Project in the total amount of $71,800. Council Member Maes seconded. Motion carried (7-0) Contract for City Administrator with Reed Clevenger Council Member Killpack moved to approve the contract with Reed Clevenger for the position of City Administrator. Council Member Stokes seconded. Motion carried. (7-0) CONSENT AGENDA Council Member Wilson moved to approve the following consent agenda items. Council Member Killpack seconded. Motion carried. (7-0) • Agreement with New World Systems for the new Meter Reading System in the amount of $10,000. • Horse Corral Lease with Chad Ashley for Corral #121 • Landfill Item Removal by Shelly Yost for a Pellet Stove and a Wood Stove • Agreement with Auer Soft LLC for Virtual Vault in the amount of $1,600 • Memorandum of Agreement with Environmental Quality to enter into the Municipal Solid Waste Cease and Transfer Program • Amended Application for the Cease & Transfer Station Project to submit the Grant Application to the State Land and Investments Board • Agreement with Wyoming Main Street • Catering Permit to the Fish Bowl Bowling Center to Cater in Rock Springs for the Mulley Fanatic Banquet • Approval of Minutes for February 3rd , February 17th, and February 24th Council Meetings • Financial Reports and Payment of Bills: Prepaid Invoices = $102,920.60 Outstanding Invoices = $17,174.89 Payroll Expenditures = $312,934.86 Pre-authorization Payments = $1,067,500.00 CITY ADMINISTRATOR’S REPORT Mr. Steffen thanked the City’s Street Crew on the great job they did clearing the snow today. He also thanked all city employees for the good work they have done the last eight months. He also thanked the city council for giving him this opportunity. He welcomed Reed Clevenger as the new City Administrator. CITY ATTORNEY’S REPORT Nothing to report. MAYOR AND COUNCIL REPORTS Council Members Stokes, Killpack, Maes, Barney, Wilson and Peterson thanked Acting City Administrator Chris Steffen for a job well done and congratulated Reed Clevenger as the new City Administrator. Council Member Peterson asked Mr. West if there was any progress on the sewer issue on Riverview. City Council Proceedings March 3, 2015, 2014 Page 4 of 5 Mr. West stated there was a mitigation conference scheduled in a couple of weeks. Mayor Rust thanked all the candidates and welcomed Reed Clevenger as City Administrator. He also thanked Acting City Administrator Chris Steffen on a job well done. ADJOURNMENT Council Member Wilson moved to adjourn at 7:51 pm. Council Member Maes seconded. Motion carried. (7-0) ____________________ Pete Rust, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings March 3, 2015, 2014 Page 5 of 5