City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS March 17, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Reed Clevenger, Grant Specialist Misty Springer, Director of Public Works Mike Nelson, Director of Finance Jeff Nieters, Director of Community Development Laura Profaizer, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Director of Parks and Recreation Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Wilson moved to move Consent Agenda Item E Approval of a Request for Proposal and Enter into a Contract with EDA for the Engineering Design of the Boiler Replacement Upgrades for Temperature Control System at City Hall to Council Action Item C. Council Member Barney seconded. Motion carried (7-0) There was no motion to approve the amended agenda. PRESENTATION Recognition of Military Service – Sergeant Fred Mondragon PROCLAMATION Development Disability Awareness Month PRESENTATION Star Transit Update Judy Owens Director of Star Transit gave a brief update on the increase of transits in Green River. Council Member Maes stated they have increased their ridership every year and thanked Ms. Owens for the wonderful job she does. CITIZEN REQUESTS AND OTHER COMMUNICATIONS Stan Blake State Legislator for House District 39 gave a brief update on this year’s legislative session and the money the City of Green River will receive. Council Members Barney and Wilson thanked Mr. Blake for all he does for the citizens of Green River. BOARD AND COMMITTEE APPOINTMENTS Sweetwater County Health Board Council Member Killpack moved to confirm Mayor Rust’s appointment of Craig Wolffing to the Sweetwater County Health Board for a four year term commencing October 2014 and terminating October 2018. Council Member Stokes seconded. Motion carried (7-0) ORDINANCES Charter Ordinance NO. 1 – City Administrator City Council Proceedings March 17, 2015 Page 1 of 6 1st Reading: A Charter Ordinance establishing the position of City Administrator: prescribing duties therefor: making inapplicable or modifying in part or in whole sections 15-3-204, 15-3-206, and 15-4-242 of Wyoming Statutes 1977 Council Member Stokes moved to approve the amendments to Charter Ordinance No. 1 – City Administrator, on first reading. Council Member Wilson seconded. Mayor Rust stated he doesn’t like the language the “Mayor controls the City Administrator” he thinks “and control” should be removed. Mr. West stated the Mayor doesn’t have any authority to direct the City Administrator on anything other than what the council directs him to. He stated someone does need to be over the daily supervision of the City Administrator. Council Member Killpack stated he brought the ordinance to the attention of the council so they would understand what it was saying. He stated it should say the Mayor supervises or oversees the work of the City Administrator. He stated the Mayor is not part of the council he is part of the Governing Body. Mr. West stated it should say something like the Mayor supervises the City Administrator on behalf of the Governing Body. He stated the Mayor and the council are two different entities but combined make up the Governing Body. Mayor Rust asked since this is the first reading how do we incorporate the changes they want made to it. Council Member Wilson stated he also thinks it should say under the supervision of the Mayor on behalf of the council. He stated they also need to change the wording on the performance review section. He stated it should state that the council will weigh in on his performance but the Mayor will be the one that gives the performance review. Council Member Killpack asked if everyone agree for it to say “the City Administrator serves at the pleasure of the Governing body supervised by the Mayor” Mr. West stated someone can move to amend the agenda for language then on the second reading at the next meeting it will state the new language. He stated it takes four votes to remove the City Administrator so that part does not need to be changed. He stated you can say the City Administrator can be supervised by the Mayor on a day to day basis on behalf of the Governing Body. He stated he thinks the Governing Body needs to be involved in the performance review. Council Member Killpack stated it should say “the City Administrator serves at the pleasure of the Governing Body, supervised by the Mayor as directed by the Governing Body” Mr. West stated he will develop some language that meets what the council would like it to say for the second reading at the next council meeting. Mayor Rust asked if that was acceptable with the council. Council Member Killpack stated in Section 3 paragraph D it should say “in the event of an emergency, the City Administrator may authorize the expenditures of emergency funds up to an aggregate amount of seven thousand five hundred dollars he would like it changed to say $20,000 spelled out” per emergency. Council Member Wilson moved to amend the motion to allow Mr. West to make changes to the Charter Ordinance. Council Member Peterson seconded. Motion carried (7-0) RESOLUTIONS Additional Bank Depositories for City of Green River R15-25: A resolution establishing and officially designating bank depositories for the purpose of earning a secured rate of return for the City of Green River City Council Proceedings March 17, 2015 Page 2 of 6 Council Member Maes moved to approve the resolution to add State Bank and Uinta Bank – Evanston Branch as designated bank depositories for the purpose of earning a secured rate of return for the City of Green River. Council Member Peterson seconded. Council Member Wilson asked why are we going outside of Sweetwater County to deposit our funds. Mr. Clevenger stated he talked with Mr. Nieters today and it does not mean we are putting funds in there bank it just means we are able to deposit money with them. He stated the banks turn them in and we have to recognize that they are eligible. Motion carried. (7-0) Increase in the Appropriations in the Utility Division for Personnel Services R15-26: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in multiple funds for promotions of employees in the Utility Division in the amount of $906. Council Member Peterson moved to approve the resolution for promotions of employees in the Utility Division in the amount of $906. Council Member Maes seconded. Council Member Peterson asked for an explanation. Mr. Nelson stated this is the amount required to get them to the new budget. He stated what it essentially does is get them off probation and the amount between both employees is the $906. Motion carried. (7-0) Budget Resolution to Reallocate Funds for the Crystal Classic R15-27: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for the sponsorships received for the Ice Crystal Classic Event in the Parks and Recreation, Leisure Programs Division in the amount of $5,325. Council Member Maes moved to approve an increase in the General Fund for the Sponsorships received for the Ice Crystal Classic Event in the Parks and Recreation, Leisure Programs Division in the amount of $5,325. Council Member Stokes seconded. Council Member Stokes asked for an explanation. Mr. Raney stated it is money raised from sponsorships and grants. Motion carried. (7-0) COUNCIL ACTION ITEMS Waive Traveling Merchant License Fees for the 2015 Farmer’s Market Council Member Stokes moved to waive the $10.00 Traveling Merchant License Fee for the 2015 Farmers Market. Council Member Peterson seconded. Council Member Killpack asked for an explanation. Ms. Melvin stated it is a fee charged to any vendor that wants to do business in the City of Green River and is a fee charged through Community Development. The URA/Main Street would like to make it easier for vendors that might have a minimal amount of goods or just want to sell at one Farmers Market. City Council Proceedings March 17, 2015 Page 3 of 6 Council Member Killpack asked the Community Development Director if there have been any complaints with other business on waiving the fee. Ms. Profaizer stated there has not. Council Member Wilson asked if we charge Flaming Gorge Day Vendors the fee. Ms. Profaizer stated they also bring it to council to have the fee waived. Mayor Rust stated we have waived these fees for a long time. Council Member Killpack asked if we waive these fees every year, why don’t we make it so they don’t have to keep coming to the council to ask for it to be waived. Ms. Melvin stated it is an ordinance change. Motion carried. (7-0) Annual Audit Report from Karren, Hendrix, Stagg, Allen Company Council Member Wilson moved to accept the City of Green River’s financial audit report for the year ending June 30, 2014. Council Member Maes seconded. Steve Capson with Karren Hendrix, Stagg, Allen Company gave a report on the annual audit. Mayor Rust asked why there was going to be a change with the unfunded pension fund. Mr. Capson stated he was not sure but there was a publication coming out on the changes and he would forward it. Council Member Killpack asked about the expenditures on the Capital Project Fund and the transfers between funds. Mr. Capson stated expenditures are different then expenses and gave an explanation on the transfers between funds. Motion carried. (7-0) Request for Proposal and Enter into a Contract with EDA for the Engineering Design of the Boiler and Replacement Upgrades for Temperature Control System at City Hall Council Member Wilson moved to accept the Request for Proposal and enter into a contract with Engineering Design Associated for the engineering design of the City Hall Boiler System and the replacement and upgrade of the temperature control system throughout City Hall. Council Member Stokes seconded. Motion carried (7-0) Council Member Wilson asked if EDA was the only bid. Mr. Raney stated they were the only firm that put a bid in. Council Member Wilson asked if the liability amount was three million, he thought it was only two million. Mr. Raney stated the number put on the contract was three million but the number on EDA’s contract was two million. Mr. West stated their needs to be a motion to change the amount to the two million augment. Council Member Maes moved to approve the amended amount from a 3 million dollar augment to a 2 million dollar augment. Council Member Barney seconded. Motion carried. (7-0) CONSENT AGENDA City Council Proceedings March 17, 2015 Page 4 of 6 Council Member Killpack moved to approve the following consent agenda items. Council Member Stokes seconded. Motion carried. (7-0) • Contract with Adbay for Cinema Advertising in the amount of $1,260 • Bid to purchase Self Contained Breathing Apparatus for the Fire Department with L.N Curtis and Sons in the amount of $232,884. • 2015 HIDTA Sub-Recipient award in the amount of $81,950 • Horse Corral Lease to Gary Redente for Corral #15 • Approval of Minutes for February 10, 2015 Workshop • Financial Reports and Payment of Bills: Prepaid Invoices = $182,204.29 Outstanding Invoices = $258,043.63 Payroll Expenditures = $297,038.06 Pre-authorization Payments = $1,067,500. CITY ADMINISTRATOR’S REPORT Mr. Clevenger stated he was excited to be here and thanked the council and the department heads for making him feel welcome. CITY ATTORNEY’S REPORT Nothing to report MAYOR AND COUNCIL REPORTS Council Member Wilson had nothing to report. Council Member Peterson asked why the cinema ad they are approving on tonight’s council has not been updated. Mr. Clevenger stated he was working on that. Council Member Barney stated he would like to see the Flaming Gorge Day Committee waive the fees for the URA/Main Street Booth and would like to see them work together. He stated he would like to see changes made to the horse corral usage ordinance. He stated the American Legion in Rock Springs is bringing in a replica of the Vietnam Memorial and encouraged the citizens to go see it. Council Member Maes stated that the Horse Corral Committee is the one that makes the changes and rules. Mr. Raney stated the Horse Corral Committee does make the rules but they have a lease with the city. Council Member Wilson stated the way it is now is an easier paper trail and easier for them to track utility and water usage. He stated that the Horse Corral Committee govern themselves they are not appointed by the city. Council Member Maes wished everyone a Happy St. Patrick’s Day. Council Member Killpack stated he received a phone call from the Flaming Gorge Day Committee and asked Mr. Clevenger if he has been in contact with them. Mr. Clevenger stated he has met with them and is meeting with them again on March 31st if anyone has any comments they would like him to address. Council Member Stokes would like to remind everyone that the Bowls of Caring Event is March 19th at the Events Complex. He also asked if the Streets Department could look into the handicapped parking at the American Legion Hall. Mayor Rust stated the reason he missed the last council workshop is because he was at the school board meeting and they were recognizing individuals that had excelled at sports. He City Council Proceedings March 17, 2015 Page 5 of 6 stated he would like to see the council start recognizing some of the high school students that are excelling in sports. ADJOURNMENT Council Member Killpack moved to adjourn at 8:13 pm. Council Member Wilson seconded. Motion carried. (7-0) ________________________________ Pete Rust, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings March 17, 2015 Page 6 of 6