City Council Meetings

CITY OF GREEN RIVER CITY COUNCIL PROCEEDINGS April 7, 2015 The Governing Body of the City of Green River met in regular session at 7 pm in the City Hall Council Chambers. Mayor Rust called the meeting to order. The following Council Members were present: Gary Killpack, Mark Peterson, Ted Barney, Allan Wilson, Brett Stokes, and Lisa Maes. The following were present representing the City: City Administrator Reed Clevenger, Director of Human Resource Cari Kragovich, Grant Specialist Misty Springer, Director of Public Works Mike Nelson, City Engineer/Utility Manager Mark Westenskow, Director of Finance Jeff Nieters, Director of Community Development Laura Profaizer, Chief of Police Chris Steffen, Fire Chief/Emergency Services Mike Kennedy, Director of Parks and Recreation Brad Raney, and City Attorney Galen West. APPROVAL OF THE AGENDA Council Member Peterson moved to amend the agenda to remove Resolution F: Consideration of a resolution for Municipal Court to fix the sound system in the courtroom. Council Member Wilson seconded. Motion carried. (6-1) with Council Member Maes voting no. Council Member Killpack moved to approve the amended agenda. Council Member Stokes seconded. Motion carried (7-0) PRESENTATIONS Green River Chamber Update Tom Arnold with the Chamber of Commerce gave a brief update on upcoming events and information on the amount of brochures distributed so far this year. CITIZEN REQUESTS AND OTHER COMMUNICATIONS James Punches with the Airport Task Force asked for the Airport Board Committee to be formed. BOARD AND COMMITTEE APPOINTMENTS Green River Arts Council Council Member Maes moved to confirm the Mayor’s appointment of Sonja Higgins for a 2 year term on the Green River Arts Council beginning April 7, 2015. Council Member Stokes seconded. Motion carried (7-0) Joint Powers Telecommunications Board Council Member Killpack moved to confirm Mayor Rust’s appointment of Brandan Corthell to the Joint Powers Telecommunication Board. Council Member Barney seconded. Motion carried (7-0) ORDINANCES Charter Ordinance NO. 1 – City Administrator 2nd Reading: A Charter Ordinance establishing the position of City Administrator: prescribing duties therefor: making inapplicable or modifying in part or in whole sections 15-3-204, 15-3-206, and 15-4-242 of Wyoming Statutes 1977 Council Member Wilson moved to approve the ordinance on 2nd reading. Council Member Killpack seconded. Mayor Rust asked Mr. West to highlight what was being changed in the ordinance. City Council Proceedings April 7, 2015 Page 1 of 5 Mr. West stated what is before the Governing Body for vote is in Section 2. City Administrator powers and duties He stated language has been added to define how supervision of the City Administrator will occur; it now states ‘the Mayor shall be responsible for the day to day supervision of the City Administrator. In accordance with the directives, objectives and priorities of the Governing Body” and The City Administrator shall annually have a performance review conducted by the Governing Body “Mayor upon consultation with the City Council, and subject to the approval of the Governing Body” Then in Section 3. Disbursements. (d) seven thousand five hundred twenty thousand dollars ($7,500 20,000.00) per emergency. Council Member Killpack stated he likes the language that Mr. West has added and it makes it clear on the responsibilities of the Mayor and council. Motion carried. (7-0) RESOLUTIONS Purchase Agreement and Deed for Lincoln Tract A R15-28: A resolution authorizing and directing the Governing Body of the City of Green River, Wyoming, a municipal corporation, to enter into a Purchase and Development Agreement and land sale with New Peak Construction Company, LLC Council Member Stokes moved to approve the resolution authorizing and directing the Governing Body to enter into a land sale with New Peak Construction, LLC and authorizing the Mayor and City Clerk to sign, execute and deliver the Purchase and Development Agreement and Special Warranty Deed in accordance with the terms of the agreement. Council Member Maes seconded. Motion carried. (6-0) with Council Member Killpack abstaining Increase for Personnel Services in the Municipal Court R15-29: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for a promotion of an employee in the Municipal Court Division in the amount of $690. Council Member Maes moved to approve an increase in the General Fund for a promotion of an employee in the Municipal Court in the amount of $690. Council Member Stokes seconded. Council Member Maes asked why are promotions not looked at during the budgetary session and budgeted for instead of coming to council with resolutions consistently. Mr. Clevenger stated if someone leaves the department and that position needs to be filled it might not happen during the budgetary session. He stated he will look into the process of employees coming off their sixth month probation. Motion carried. (7-0) Child Development Center’s Maintenance Expenditures as Requested R15-30: A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the Capital Projects Fund for the Quarterly Maintenance Fee of the Child Development Center in Green River, Wyoming in the amount of $47,885 Council Member Wilson moved to approve an increase in the Capital Projects Fund for the Quarterly Maintenance Fee of the Child Development Center in Green River, Wyoming in the amount of $47,885. Council Member Peterson seconded. Council Member Killpack asked for an explanation. Mr. Nieters stated this funding is coming out of the 2007 6th Penny Project. He stated it was money that was set aside for maintenance costs that was left over when the building was finished. City Council Proceedings April 7, 2015 Page 2 of 5 Council Member Killpack asked if the Child Development Center could use the money for anything else. Mr. Nieters stated they could only use it for maintenance. Mayor Rust asked how long the money was good for. Mr. Nieters stated it was good for quite some time. He stated he is working with Child Development Center on investing their money so it will last for quite a while. Council Member Killpack wanted to let the citizens know this is not money the city budgeted for. It is money from the 6th Penny Fund. Motion carried. (7-0) Authorizing Director of Human Resources to be the City’s Designated Plan Coordinator with ICMA-RC R15-31: A resolution amending the title of the City’s ICMA-RC Plan Coordinator Council Member Peterson moved to approve the resolution authorizing the Director of Human Resources to be the City’s designated Plan Coordinator for its 457 plan number 301264 with ICMA Retirement Corporation. Council Member Barney seconded. Motion carried. (7-0) Budget Modification for Municipal Court R15:32 A resolution of the Governing Body of the City of Green River, Wyoming, to approve an increase in the General Fund for the Municipal Court Division in the amount of $4,000 Council Member Barney moved to approve an increase in the General Fund for the Municipal Court Division in the amount of $4,000. Council Member Killpack seconded. Council Member Stokes asked for an explanation. Mr. Nieters stated three years ago they decided to do all DUI bookings in house and didn’t increase the budget for Court Appointed Lawyers. He stated most of the increase in the budget request is for that. Jason Petri Court Appointed Judge stated most of the money that is used for Court Appointed Fees comes back to the city when the defendants are required to pay it back. Council Member Barney stated on occasion we have indigent defendants that are unable to pay back the city. Mr. Petri stated sometimes there are defendants that get jail sentences and sometimes they can’t pay. He stated it is hard to track the money because the defendants are given time to pay. Motion carried (7-0) COUNCIL ACTION ITEMS Bid Award for the Sale of Lot 11, College Park Business Center Council Member Wilson moved to award the bid for the sale of municipal property described as College Park Business Center, Lot 11, to Wyochem Federal Credit Union the amount of $76,800, subject to approval of a Purchase and Development Agreement. Council Member Peterson seconded. Motion carried. (7-0) Release of Retainage to Hogan & Associated Builders for the Clock Tower Plaza Project City Council Proceedings April 7, 2015 Page 3 of 5 Council Member Stokes moved to approve the final settlement to Hogan & Associated Builders for the Clock Tower Plaza Project in the amount of $33,263. Council Member Maes seconded. Council Member Killpack asked what the amount was and asked for it to be added to the motion. Motion carried. (7-0) Bid Award for the Sale of Lot 12, College Park Business Center Council Member Killpack moved to award the bid for the sale of municipal property described as College Park Business Center, Lot 12, to A. Bryce Castillon, DDS and Kristopher S. Nelson, MPT, in the amount of $80,000.00 subject to approval of a Purchase and Development Agreement. Council Member Peterson seconded. Motion carried. (7-0) CONSENT AGENDA Council Member Maes moved to approve the following consent agenda items. Council Member Stokes seconded. Motion carried. (7-0) • Liquid Waste Hauler License for Western Relief to dump septic waste • WLSL Host Facility Liability and Publicity Release for the World’s Largest Swimming Lesson • Horse Corral Lease agreement with Fawn Suhr for Corral #17 • Issuance of a Catering Permit to Ponderosa Bar for Thompson/Noel Wedding at the Pavilion on Saturday April 25, 2015 from 4:30 pm to 11 pm • Landfill Item Removal request by Chris Ricord to remove a 1978 Honda CB350 Motorcycle and Austin Gibson to remove ½ ton of Bricks • Lease with 4H-Project Hope for three years • Bid Award for the sale of mixed paper to ACP LLC of Logan UT • Bid Award for the sale of Plastics to Sage Recycling & Waste Solutions of Windsor, Co • Agreement with New World Systems for the Meter Reading System in the amount of $5,400 • Submit and Receive a Sweetwater County School District #2 Rec Board Grant in the amount of $7,079.50 • Bryant and Ciera Birch to make improvements on city property adjacent to their property on 2280 Alexander Cir • Approval of Minutes for February 24th and March 10th Workshops and March 3, 2015 Council Meeting • Financial Reports and Payment of Bills: Prepaid Invoices = $190,163.44 Outstanding Invoices = $384,878.41 Payroll Expenditures = $320,906.87 Pre-authorization Payments = $1,115,500 CITY ADMINISTRATOR’S REPORT Mr. Clevenger thanked the community, the Governing Body, and city employees for their help and support in starting his new position. CITY ATTORNEY’S REPORT Mr. West had nothing to report MAYOR AND COUNCIL REPORTS Council Member Stokes had nothing to report. Council Member Killpack asked for an explanation on why resolution item F was removed from the agenda. Mr. Clevenger stated the sound system for the courtroom is not working and they were looking into replacing it. He stated he would like to look into all options with the contractors and the warranty to get it fixed before we ask for a new system. City Council Proceedings April 7, 2015 Page 4 of 5 Council Member Killpack stated with it being under warranty shouldn’t the contractors be obligated to fix it. Mr. Clevenger stated it is complicated. It will depend on whether it was the right system that was put in. Council Member Maes stated it takes a long time to get warranty work fixed and they really need to get it fixed. She asked if the retaining walls in the new subdivision up by college hill are up to specs. She stated if we had a big down poor that could end up being a big slide area. Mr. Clevenger stated they are up to specs in turn of how they are plotted but he will look into it. Council Member Killpack asked if the city was liable if they had flooding up there. Mr. West stated he wasn’t sure where they were talking about but would look into it. Council Member Barney wanted to let everyone one knows he would be out of town for next week’s Council Workshop Meeting. Council Member Peterson asked Mr. Punches if they were still looking to go forward with the board and asked for it to be put on the next council meeting. Council Member Stokes stated we have already discussed it. We just need to look into it and form the board. Mayor Rust stated the city needs to look into what needs to be done to form a new board. Council Member Wilson stated if the task force would like to be on the board they need to fill out the form for appointments to the board. Council Member Peterson stated Governing Body needs to look into who is on the Task Force Board and include them. Council Member Wilson asked if the Way finding Grant was on the workshop for next week. He thanked the engineering committee for working with the Birch family in taking care of the erosion problem behind there house in the Palmer Subdivision. Mayor Rust stated him, Reed and Linda Roosa will be going to the SLIB Board Meeting and it looks pretty good on the city getting the money. He stated the Wyoming Association of Municipalities is looking into creating regions and he will be a representative for region six which is Rawlins, Green River and Rock Springs plus all the little towns in between. ADJOURNMENT Council Member Wilson moved to adjourn at 7:48 pm. Council Member Killpack seconded. Motion carried. (7-0) ________________________________ Pete Rust, Mayor ATTEST: _______________________________ Jeffrey V. Nieters, City Clerk City Council Proceedings April 7, 2015 Page 5 of 5